RFP #: 2026-03 - Request for Proposal Documents for Professional Administration Services for the 2026 LIFI Grant

Agency:	Rio Grande City
State:	Texas
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 18, 2026
Due Date:	Mar 6, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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RFP #: 2026-03 - Request for Proposal Documents for Professional Administration Services for the 2026 LIFI Grant

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RIO GRANDE CITY PUBLIC

LIBRARY

RFP #: 2026 - 03

Request for Proposals

Professional Administration Services

RFP DUE DATE:

3/6/2026 at 11:00 AM

February 18, 2026

Request for Proposals (RFP)

Professional Administration Services

Re: 2026 LIBRARY INFRASTRUCTURE FACILITY IMPROVEMENT GRANT PROGRAM WITH THE TEXAS

STATE LIBRARY AND ARCHIVES COMMISSION

Dear Service Providers:

Attached is a copy of the Rio Grande City Public Library Request for Proposals (“RFP”) for Professional

Administration Services. These services are being solicited to assist the Rio Grande City Public Library

in the grant administration of the grant funds awarded from the 2026 Library Infrastructure Facility

Improvement (LIFI) Grant Program funded by the Texas State Library and Archives Commission

(TSLAC). The Rio Grande City Public Library is considering allocating a portion of the funds toward

broadband infrastructure and facility access improvement needs. The administration services for those

infrastructure projects will remain within this scope of this procurement.

The selected Service Provider will assist the Rio Grande City Public Library in the required

administrative responsibilities, which will include grant administration, project management, as well

as compliance, reporting, and close-out the project.

Service providers may submit proposals for any or all activities listed in the attached Scope of Work.

Multiple contracts may be awarded as a result of this solicitation. The Rio Grande City Public Library

will, in its sole discretion, determine the number of contracts awarded, and may decide not to award

any contracts.

The submission requirements for your proposal are included in the attached RFP. Please submit a

proposal of services and statement of qualifications to:

City of Rio Grande City - City Secretary’s Office

Attn: Lynette Montemayor

5332 E. US Highway 83

Rio Grande City, Texas 78582

The deadline for submission of proposals is Friday, 3/6/2026 at 11:00 AM. Mark “RFP #: 2026-03 -

Professional Administration Services for the 2026 LIFI Grant” on the outside of mailing

envelope/package. It is the responsibility of the submitting entity to ensure that the proposal is

received in a timely manner. Proposals received after the deadline will not be considered for award,

regardless of whether or not the delay was outside the control of the submitting provider. The City of

Rio Grande City reserves the right to negotiate with any and all service providers submitting timely

proposals.

The City of Rio Grande City is an Affirmative Action/Equal Opportunity Employer. Section 3 Residents,

Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, Labor Surplus

Area firms and any other applicable disadvantaged businesses including HUBs are encouraged to

submit proposals.

RFP FOR PROFESSIONAL ADMINISTRATION SERVICES

The City of Rio Grande City is seeking a well-qualified administration and project management provider

to assist the Rio Grande City Public Library in the overall grant administration and implementation of

the proposed 2026 Library Infrastructure Facility Improvement (LIFI) Grant Program funded by the

Texas State Library and Archives Commission (TSLAC).

The following outlines the RFP:

1. Project Description

Administration Services

A detailed Scope of Work (“SOW”) for the 2026 LIFI Grant Project for administration services is

provided in this packet. The administration services provider to be hired will provide grant

administration and project management along with contract-related management services,

including but not limited to the following areas:

Project Selection

Provider will assist in developing project scope(s) and complete the required Grant Program(s)

documentation. The Provider will work with the local government and Engineer, if applicable,

to evaluate potential projects that provide desired benefits and are compliant with any

eligibility criteria as established by the Texas State Library and Archives Commission for the

Library Infrastructure Facility Improvements Program.

Implementation Services

Provider will administer and provide activity delivery of infrastructure and other eligible

projects approved for the Program(s) funding. The selected service provider must follow all

compliance and regulatory requirements of the program(s), including 2 CFR §200.101. A

description of the tasks to be performed are included in the Scope of Work below.

2. Statement of Qualifications

The City of Rio Grande City is seeking qualified professional administration service providers

experienced in project administration/management. Please provide the following as it relates

to your qualifications:

I. Experience of the Firm:

● Provide introductory statement for the firm, including:

- Form of business (corporation, limited partnership, or limited liability company,

indicate the state of formation and current standing with the Secretary of State)

- Name of contact person (single point of contact with Respondent)

- List of criminal charges, civil lawsuits, or dispute resolutions to which Respondent

is a part in the past five (5) years and the nature of the issue. Indicated if and how

it was resolved

● A brief history of the service provider and any teaming partners/subcontractors, including

general background, knowledge of and experience working with Federal agencies and

programs

● Related recent experience in securing and managing federally-funded local projects, both

infrastructure construction and service projects

II. Prior Work Performance References:

● A description of work performance and experience with the U.S. Treasury, CARES Act,

CDBG, CDBG Disaster Recovery, Library Infrastructure Facility Improvements or similar

infrastructure/construction and service projects

● Provide at least three project references including contact information (entity, name, title,

email, and phone) from local government clients (must be within the last 3 years)

● Provide information describing the relevancy of the referenced projects for both similar

construction and service projects for the references provided above as well as other

pertinent projects

III. Capacity to Perform:

● Provide description of your understanding of the project scope

● Describe which specific parts of the Scope of Work the service provider proposes to

perform

● Provide an organizational chart describing management and staffing for this program,

including names, roles, and level of commitment

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFP #: 2026-03 - Request for Proposal Documents for Professional Administration Services for the 2026 LIFI Grant

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