RFP 11-24 Replaced / Regenerated Granular Activated Carbon for Taste and Odor Control WTP
| Agency: | City of Concord |
|---|---|
| State: | New Hampshire |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 22, 2023 |
| Due Date: | Jan 23, 2024 |
| Solicitation No: | RFP 11-24 Replaced / Regenerated Granular Activated Carbon for Taste and Odor Control WTP |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFP 11-24 Replaced / Regenerated Granular Activated Carbon for Taste and Odor Control WTP
|
| Category: | Water Supply |
| Status: | Open |
|
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Attachment Preview
RFP 11-24
City of Concord, New Hampshire
Purchasing Division
REQUEST FOR PROPOSALS
REPLACEMENT/REGENERATION OF GRANULAR ACTIVATED CARBON
FOR TASTE AND ODOR CONTROL
WATER TREATMENT PLANT
Prepared for, and in coordination with the
GENERAL SERVICES DEPARTMENT
WATER TREATMENT DIVISION
Contract Documents
Proposal Documents
Specifications
Firm: ______________________
PROPOSAL DUE DATE/TIME: JANUARY 23, 2024 NOT LATER THAN 2:00 PM
TABLE OF CONTENTS
Table of Contents ................................................................................................................ 2
Request for Proposals .......................................................................................................... 3
Instructions to Proposers ..................................................................................................... 6
Proposal Submission Checklist ......................................................................................... 11
Proposal Sheet ................................................................................................................... 12
Signature Page ....................................................................................................................14
Specifications Exception Form.......................................................................................... 15
Form W-9 .......................................................................................................................... 16
Indemnification Agreement ............................................................................................... 17
Insurance Requirements..................................................................................................... 18
Notice of Award ................................................................................................................ 19
Agreement ......................................................................................................................... 21
Notice to Proceed .............................................................................................................. 24
No Proposal Questionnaire ................................................................................................ 25
Technical Specification ..................................................................................................... 26
General Terms & Conditions ............................................................................................ 29
ATTACHMENT A
Proposal Evaluation Form ................................................................................................. 44
RFP 11-24
Replaced / Regenerated Granular Activated Carbon
Page 2
PURCHASING DIVISION
311 NORTH STATESTREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603)230-3656
WWW.CONCORDNH.GOV/PURCHASING
REQUEST FOR PROPOSALS
The City of Concord, New Hampshire wishes to engage the services of a qualified private firm to provide
and install replaced/regenerated granular activated carbon in FOUR (4) filters at the Water Treatment
Plant, 53 Hutchins Street, Concord, NH 03301, with ONE (1) filter being replaced in 2024.
The Agreement between the City and the successful contractor may be extended, by mutual agreement,
for the regeneration of granular activated carbon in the City’s three (3) remaining filter units at the Water
Treatment Plant, 53 Hutchins Street, Concord, NH 03301.
The firm must be lawfully engaged in providing and installing regenerated granular activated carbon in
the State of New Hampshire.
An overview and detailed specifications are provided later in the Request for Proposal (RFP).
Proposals must be received not later than 2:00 PM on JANUARY 23, 2024 from interested firms, to be
eligible for consideration by the City. Each statement shall be submitted to the Purchasing Division,
City of Concord, Combined Operations & Maintenance Facility, 311 North State Street, Concord,
NH 03301 in a sealed envelope which is clearly marked,
“RFP 11-24
REPLACEMENT/REGENERATION OF GRANULAR ACTIVATED CARBON
FOR TASTE AND ODOR CONTROL
WATER TREATMENT PLANT"
Requests may be issued only by the Purchasing Manager, or her designee, to authorized firms, and are not
transferable unless authorized by the Purchasing Manager or his designee.
Copies of RFP 11-24 are available from the Purchasing Division, City of Concord, Combined Operations
& Maintenance Facility, 311 North State Street, Concord, NH 03301 (603-230-3664) or on-line at
www.concordnh.gov/Purchasing.
Each proposal, in excess of $35,000, shall be accompanied by a certified check, cash, and check drawn by
a New Hampshire bank or proposal bond for and subject to the conditions provided in this RFP. The
amount of such proposal deposit shall be 10 percent (10%) of the total proposal and made payable to the
City of Concord, New Hampshire.
If the contract is in excess of $35,000, the successful proposer will be required to furnish a performance
bond and a separate payment bond in the amount of one hundred percent (100%) of the contract price.
Progress Payments: On not later than the last day of every month, the Contractor shall prepare and
submit an invoice covering the total quantities of work that have been completed from the start of the job
RFP 11-24
Replaced / Regenerated Granular Activated Carbon
Page 3
up to and including the last day of the preceding month together with such supporting evidence as
required by the City.
Retainage: The City shall retain a portion of the progress payments, each month, in accordance with the
following procedures:
1. Until work is 50% complete, as determined by the City, retainage shall be 10% of the monthly
payments claimed. The computed amount of retainage shall be deposited in a non-interest
bearing account established by the City.
2. After the work is 50% complete, and provided the Contractor has satisfied the City in quality
and timeliness of the work, and provided further that there is no specific cause for withholding
additional retainage no further amount shall be withheld.
3. Upon substantial completion, the amount of retainage shall be reduced to 2% of the total
contract price plus an additional retainage based on the City’s estimate of the fair value of the
punch list items and the cost of completing and/or correcting such items of work, with
specified amounts for each incomplete or defective item of work. As these items are
completed or corrected, they shall be paid out of the retainage until the entire project is
declared completed. The final 2% retainage shall be held, in the non-interest bearing account,
during the one year warranty period and released only after the City has accepted the project.
LIQUIDATED DAMAGES:
In the event that the Contractor fails to satisfactorily complete the work contemplated and provided for
under this contract, on or before 180 calendar days after the Notice to Proceed, the City shall deduct
from the payments due the Contractor each month, the sum of two hundred dollars ($200.00) plus
engineering charges per day for each calendar day of delay, which sum is agreed upon not as a penalty,
but as fixed and liquidated damages for each day of such delay, to be paid in full and subject to no
deduction. If the payments due the Contractor are less than the amount of such liquidated damages said
damages shall be deducted from any other monies due or to become due the Contractor or shall be paid by
the Contractor’s surety.
All proposals received will be considered confidential and not available for public review until after
a vendor has been selected.
The City reserves the right to reject any or all proposals or any part thereof, to waive any formality,
informality, information and/or errors in the proposal, to accept the proposal considered to be in the best
interest of the City, or to purchase on the open market if it is considered in the best interest of the City to
do so.
Failure to submit all information as detailed on the Proposal Submission Checklist and/or
submission of an unbalanced proposal are sufficient reasons to declare a proposal as non-responsive
and subject to disqualification.
RFP 11-24
Replaced / Regenerated Granular Activated Carbon
Page 4
All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as
detailed below:
Name
City of Concord,
NH
Associated
General
Contractors
Construction
Summary of NH
Bid Ocean
Dodge Data &
Analytics
Advertising
Medium
Posted on
City Website
and in City
Hall Lobby
Bid House
Bid House
Bid House
Bid House
Address
311 North State
Street, Concord NH
033301
48 Grandview
Drive, Bow NH
03304
734 Chestnut St,
Manchester NH
03104
PO Box 40445,
Grand Junction, CO
81501
300 American Metro
Blvd, Suite 185,
Hamilton, NJ 08619
Phone/Fax
603.230-3664
603.230.3656(fax)
603.225.2701
603.226.3859(fax)
603.627.8856
603.627.4524(fax)
866.347.9657
877.356.9704(fax)
607.898.2053
Email and Web Address
twaterman@concordnh.gov
www.concordnh.gov/purchasing
plansroom@agcnh.org
www.agcnh.org
info@constructionsummary.com
www.constructionsummary.com
bids@bidocean.com
www.bidocean.com
dodge.bidding@construction.com
www.construction.com
New England
Construction
News - CDC
News
Bid House
100 Radnor Rd S-
102, State College,
PA 16801
1.800.652.0008
ENR.products@bnpmedia.com
1.888.285.3393(fax) www.enr.com
CITY OF CONCORD, NEW HAMPSHIRE
Tina M. Waterman, Purchasing Manager
Date: December 22, 2023
PROPOSAL DUE DATE/TIME: JANUARY 23, 2024 NOT LATER THAN 2:00 PM
RFP 11-24
Replaced / Regenerated Granular Activated Carbon
Page 5
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