RFP - Renovations for WWII Hangar 2 and Hangar 3

PROJECT MANUAL
RENOVATIONS
TO
WW2 HANGAR #2 (North Hangar)
And
WW2 Hangar #3 (South Hangar)
FOR THE
CITY OF DOUGLAS, GEORGIA
PROPERTY ADDRESS
144 Airport Circle
Douglas, Georgia 31535
APRIL 10, 2026
Prepared For: Construction Manager:

TABLE OF CONTENTS
SECTION 00050
RENOVATIONS
TO
WW2 Hangar #2 (North Hangar)
And
WW2 Hangar #3 (South Hangar)
For The
City of Douglas, Georgia
SECTION TITLE NO. OF PAGES
DIVISION 0 - BID REQUIREMENTS AND CONTRACT FORMS
00010 Project Title Page 1
00050 Table Of Contents 1
00100 Request For Proposals 2
00200 Construction Manager's Instructions To Proposers 5
00250 Certification Of Non-Collusion Affidavit 1
00300 Notice Pre-Proposal Conference 1
00400 Proposal Packages 4
00500 Proposal Form 3
00700 Security And Immigration Compliance 4
00800 Equal Employment Opportunity Affidavit 2
00850 Electronic File Transfer, User and Indemnification Agreement 1
00900 Subcontract Agreement 26
DIVISION 1 - GENERAL REQUIREMENTS
01020 Special Conditions 2
01030 Alternates 1
01090 Definitions And Standards 4
01250 Subcontract Modification Procedures 2
01300 Submittals 6
01631 Products And Substitutions 2
01700 Project Closeout 5
DIVISION 7 - THERMAL AND MOISTURE PROTECTION
07411 Metal Roof Panels 7
07540 Thermoplastic-Polyolefin (TPO) Roofing 9
07620 Sheet Metal Flashings and Trim 6
07900 Sealants and Caulking 4
DIVISION 9 - FINISHES
09900 Painting 11
This Table of Contents is provided for convenience only. In the event of deviation between the Table of
Contents and the Specifications, the Specifications shall govern.
Page 1 of 1

REQUEST FOR PROPOSALS
SECTION 00100
Competitive sealed proposals from qualified Subcontractors will be received by the Construction
Manager, Harper & Company Builders, Inc. and Charles E. Lewis Construction Co., Inc., Joint
Venture (hereby known as Harper/Lewis), at City of Douglas City Hall, located at 302 S. Madison Ave.,
Douglas, Georgia, until 2:00 PM at the time legally prevailing in Douglas, Georgia, on Thursday, June
18, 2026, for the construction of:
Renovations
To
WW2 Hangar #2 (North Hangar)
And
WW2 Hangar #3 (South Hangar)
For The
City of Douglas, Georgia
Harper/Lewis is soliciting competitive sealed proposals from qualified Subcontractors for the following
proposal packages:
7A. PRE-ENGINEERED METAL BUILDING ROOFING / TRIM
7B. TPO ROOFING / TRIM
9A. PAINTING / CAULKING
Please read the Instructions To Proposers as relates to specific individual proposal items and packages.
Please submit proposals, in duplicate, on the proper Harper/Lewis provided proposal form in a sealed
envelope. Do not fax and/or email proposal.
Proposals submitted by mail should be addressed to Harper & Company Builders, Inc. and Charles E.
Lewis Construction Co., Inc., Joint Venture, c/o City of Douglas City Hall, 302 S. Madison Ave.,
Douglas, Georgia 31533, and plainly marked as indicated in the Instructions to Proposers. The Owner
and Construction Manager will not be responsible for late or incorrectly delivered mail or parcel
deliveries.
Proposal documents may be obtained electronically, from the Construction Manager, by submitting such
request via e-mail to jpharper@hcbi.net. A fully executed electronic file indemnification agreement shall
be submitted by the proposer with his/her proposal. See Section 00850.
Proposers are cautioned that acquisition of Proposal Documents through any source other than the
Construction Manager is not advisable. Acquisition of Proposal Documents from unauthorized sources
places the proposer at risk of receiving incomplete or inaccurate information upon which to base a
proposal. Only Subcontractors that obtain proposal documents directly from the Construction Manager
will be placed on the official proposer list and allowed to submit a proposal. Harper/Lewis reserves the
right to make available other relevant documents or information concerning the Project. Drawings and
Specifications may be examined, during normal business hours, at the office of the Construction
Manager at: 1355 Thompson Drive, Douglas, GA 31535.
Successful Subcontractors agree to use a Harper/Lewis Subcontract Agreement form for all contracted
work. A sample subcontract agreement has been included in the specifications for review. Terms and
Conditions in the subcontract agreement between the Construction Manager and the Subcontractor take
precedence when in conflict with terms and conditions of the contract between Construction Manager
Page 1 of 2

REQUEST FOR PROPOSALS
SECTION 00100
and Owner. No proposal may be withdrawn for a period of sixty days after the time has been called on
the date of the opening.
Submit all questions in writing to Harper & Company Builders, Inc. and Charles E. Lewis Construction
Co., Inc., Joint Venture, P.O. Drawer 2029 (Zip 31534), 1335 Thompson Drive, Douglas, Georgia
31533, attn.: Jeff Harper, Phone 912/384-0887, Fax 912/384-3889, or jpharper@hcbi.net.
Special attention is called to proposal packages requiring a Bid Security with Proposal Form. Make
Bid Security payable to Harper & Company Builders, Inc. and Charles E. Lewis Construction Co.,
Inc., Joint Venture, in an amount equal to 5% of the proposal sum. Bid Security shall be a bid bond
issued by a surety approved by the Department of Treasury and acceptable to the Construction
Manager or Proposer may submit a Certified or Cashier's Check in lieu of the bid bond. The
successful proposer's security will be retained until he has signed the Contract Agreement and
furnished the required Performance and Payment Bonds and the required insurance certificates.
Special attention is called to proposal packages requiring Performance and Payment bonds. Each bond
shall be for 100% of the Contract Sum.
At the discretion of Harper/Lewis and in conformity with the applicable provisions of Georgia Law,
Harper/Lewis may afford subcontractors an opportunity for subsequent discussion, negotiation, and
revision of Proposals. Harper/Lewis reserves the right to reject any or all proposals and to waive any
technicalities and formalities.
A Pre-proposal Conference, which is not mandatory for those submitting proposals, will be held
Tuesday, June 02, 2026, at 2:00 PM Local Current Standard Time at the City of Douglas City Hall,
302 S. Madison Ave., Douglas, Georgia 31533.
Page 2 of 2

CONSTRUCTION MANAGER'S INSTRUCTIONS TO PROPOSERS
SECTION 00200
RENOVATIONS
TO
WW2 HANGAR #2 (NORTH HANGAR)
AND
WW2 HANGAR #3 (SOUTH HANGAR)
FOR THE
CITY OF DOUGLAS, GEORGIA
COMPETITIVE SEALED PROPOSALS: Competitive sealed proposals for the Proposal
Packages on the above referenced project in Douglas, Georgia will be received by Harper &
Company Builders, Inc. and Charles E. Lewis Construction Co., Inc., Joint Venture, at the City of
Douglas City Hall, located at 302 S. Madison Ave., Douglas, Georgia 31533, until
Thursday, June 18, 2026 at 2:00 p.m. EST.
PROPOSAL DOCUMENTS: Proposal documents may be obtained by Subcontractors as noted
in the Request for Proposals.
Drawings and specifications are also available for review at the following locations:
1. City of Douglas
City Hall
302 S. Madison Ave,
Douglas, Georgia 31533
(912)384-3302
2. Harper & Company Builders, Inc.
P.O. Drawer 2029 (Zip 31534)
1355 Thompson Drive
Douglas, Georgia 31533
(912)384-0887
4. Charles E. Lewis
Construction Co., Inc.
401 Bowens Mill Rd, SW
Douglas, Georgia 31533
(912)384-7174
PROPOSALS: As detailed in these Specifications, and for clarification, the following documents
shall be submitted with your proposal in a sealed envelope:
1) Proposal Form, in duplicate (Section 00500)
2) If required by Proposal Package, a 5% Proposal Security (Bid Bond,
Cashier's Check, Certified Check, all made payable to Harper & Company
Builders, Inc. and Charles E. Lewis Construction Co., Inc., Joint Venture)
3) Certificate of Non-Collusion Affidavit (Section 00250)
4) Security and Immigration Compliance (Section 00700)
5) Equal Employment Opportunity Affidavit (Section 00800)
6) Electronic File Indemnification Agreement (Section 00850)
The proposal must be submitted on the proper form to receive consideration. Proposal
forms have been prepared to facilitate proposals for any component or combination of
components. Each proposal form has an item for combination proposals that may be utilized for
any combinations of two or more of the proposal items listed in the Construction Manager's
Page 1 of 5

CONSTRUCTION MANAGER'S INSTRUCTIONS TO PROPOSERS
SECTION 00200
Instructions to Proposers. Combination proposals are made available to allow the Construction
Manager to offer the Owner a discounted proposal should they award more than one work item
to an individual Subcontractor.
Section numbers shown are not intended to limit the Scope of Work contemplated for the
proposal item. If work or materials are shown on the plans, described in the Specifications, or
otherwise reasonably inferable there from, it will be considered included in your proposal.
Qualifications and clarifications may be attached to the proposal form. Every effort should be
made by subcontractors to contact the Construction Manager with any qualifications and/or
clarifications prior to submitting proposal. Construction Manager reserves the right to reject a
proposal that is qualified, if in the Construction Manager's opinion; qualifications are used to
create an unfair advantage through the proposal process.
All proposals are considered lump sum proposals unless specifically indicated in the Instructions
to Proposers. Subcontractors that list quantities are not relieved from the responsibility of
providing all work indicated in the specifications or on the drawings. Listing of quantities may
not, at the Construction Manager's option, allow relief from incorrect quantity takeoffs.
The Construction Manager reserves the right to waive irregularities with the proposal form.
ALL BIDDERS ARE CAUTIONED TO BECOME FAMILIAR WITH THE REQUIREMENTS OF
DIVISION 0, "BIDDING AND CONTRACT REQUIREMENTS", AND DIVISION 1, "GENERAL
REQUIREMENTS", OF THE PROJECT SPECIFICATIONS. All cost associated with these
divisions shall be included in each Subcontractor's proposal unless specifically
excluded in these instructions.
CERTIFICATE OF NON-COLLUSION: Each proposer shall submit a completed "Certification
of Non-Collusion" with each proposal. Please use "Certification of Non-Collusion" in Section
00250.
PREPARATION OF PROPOSALS: Proposals shall be submitted in duplicate on forms provided
for that purpose, with original signatures, and delivered in a sealed envelope. Envelope shall be
clearly identified with the time and date of opening and name of the project for which proposal is
submitted. All blank spaces on forms must be fully filled in, and amounts must be in words as
well as figures. Signatures shall be in longhand executed by principal duly authorized to make
contracts. The proposer's legal name and full names and addresses of persons and firms
interested in proposing as principals must be fully stated. The complete forms shall be without
interlineations, alterations, or erasures. Failure to submit proposals on the forms provided or
inclusion of any condition, limitation, or provisions not called for will render proposal irregular
and will be sufficient cause for rejection of proposal. Construction Manager or Owner will not be
obligated to give consideration to any plea of error in preparation of proposal after time has
been called. Oral, telegraphic, or telephonic proposal will not be considered. If a proposal is
sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the
notation "SEALED PROPOSAL ENCLOSED" on the face thereof.
Upon submission, all Proposals shall become and remain the property of Harper/Lewis.
Harper/Lewis shall have no liability arising out of the disclosure, dissemination, or publication of
any Proposal or any information contained therein.
PROPOSAL SECURITY: Special attention is called to proposal packages requiring a Bid
Security with Proposal Form. Make Bid Security payable Harper & Company Builders, Inc.
and Charles E. Lewis Construction Co., Inc., Joint Venture, in an amount equal to 5% of the
proposal sum. Bid Security shall be a bid bond issued by a surety approved by the Department
Page 2 of 5

CONSTRUCTION MANAGER'S INSTRUCTIONS TO PROPOSERS
SECTION 00200
of Treasury and acceptable to the Construction Manager or Proposer may submit a Certified or
Cashier's Check in lieu of the bid bond. The successful proposer's security will be retained until
he has signed the Contract Agreement and furnished the required performance and payment
bonds and the required insurance certificates.
The Construction Manager reserves the right to retain the security of the two next lowest
proposers until the lowest proposer enters into contract or purchase order agreement or until 90
days. All other bid securities will be returned as soon as possible. If a proposer refuses to enter
into a contract, the Construction Manager will retain his Bid Security as liquidated damages, but
not as a penalty. No proposal may be withdrawn for a period of sixty (60) days after the time
has been called on the date of the opening.
PERFORMANCE BOND, AND LABOR AND MATERIAL BOND: Special attention is called to
proposal packages requiring performance and payment bonds. Each bond shall be for 100% of
the Contract Sum. Deliver the bonds to the Construction Manager not later than the time of
execution of the Subcontract Agreement. Failure or neglect by the selected proposer to deliver
these bonds, as specified, will be considered as his having abandoned the Subcontract
Agreement and the Bid Security will be retained by the Construction Manager as liquidated
damages, but not as a penalty. Bond should be on an AIA approved form.
UTILITY WORK PROPOSALS: Proposers are required to comply with Georgia Law O.C.G.A.
43-14-8.2
FAMILIARITY WITH WORK: Before submitting proposals, proposers shall carefully examine
Drawings and Specifications, inspect project site, and acquaint themselves with governing laws,
codes, ordinances and regulations and otherwise thoroughly familiarize themselves with all
conditions which may affect performance of work.
EXAMINATION OF SITE: Proposers are requested to visit the site, compare Drawings and
Specifications with any work in place, and inform themselves of all conditions, including other
work, if any, being performed. Failure to visit the site shall not relieve successful proposer from
necessity of furnishing materials or performing work required to complete work in accordance
with the Contract Documents without additional cost to the Construction Manager.
The submission of a Proposal constitutes a representation by the Subcontractor that it has
studied and examined the Contract Documents and such other information as may have been
furnished by the Owner, Engineer, Architect, and Construction Manager. Furthermore, the
submission of a Proposal constitutes a representation by the Subcontractor that it has no
knowledge of any ambiguities, errors, omissions or any other inaccuracies in any of the Contract
Documents or material furnished by the Owner, Engineer, Architect, and Construction Manager
in connection with the Project.
PRE-PROPOSAL CONFERENCE: A Pre-Proposal Conference will be held as indicated in the
Request for Proposals. Each Proposer may attend a Pre-Proposal Conference with the
representatives of the Construction Manager, Owner, Engineer and the Architect. The
conference will serve to acquaint the Proposers with requirements of the Proposal Documents,
to answer questions concerning the Project requirements, and to visit the site of the project.
Any clarifications or changes, as a result of this conference, will be issued to each proposer in
the form of a written Addendum. All Proposers are responsible for contacting the Construction
Manager to verify number of addenda issued.
INTERPRETATIONS: Oral interpretations will not be made to proposers as to meaning of
Drawings and Specifications. Should proposer find discrepancies or ambiguities in, or
omissions from Drawings or Specifications, or should he be in doubt as to their meaning, he
Page 3 of 5

CONSTRUCTION MANAGER'S INSTRUCTIONS TO PROPOSERS
SECTION 00200
shall at once notify the Construction Manager, who will issue written addendum if required, to all
proposers. Request for proposers must be made in writing not later than seven (7) calendar
days prior to receipt of proposals, and failure on part of successful proposer to do so shall not
relieve him as Subcontractor of obligations to execute such work in accordance with later
interpretation. Addenda are to be incorporated in proposal and will become part of Contract
Documents.
Interpretations will be in the form of Addenda, which will be on file in the offices of the Owner,
Engineer, Architect, and the Construction Manager at least three days before bids are opened,
excluding Saturdays, Sundays, and legal holidays. However, if the necessity arises to issue an
addendum modifying plans and specifications within the 72 hour period prior to the advertised
time for the opening of proposals, excluding Saturdays, Sundays, and legal holidays, then the
opening of proposals shall be extended at least 72 hours, excluding Saturdays, Sundays, and
legal holidays, from the date of the original bid opening.
In addition, addenda will be faxed, mailed, or sent electronically to each proposer, but it shall be
the proposer's responsibility to make inquiry as to addenda issued. All such addenda shall
become part of the contract and all proposers shall be bound by such addenda, whether or not
received by the proposers.
PRIOR APPROVAL: If it is desired to use products of trade or brand names which are different
from those mentioned in the Contract Documents, application for approval for the use of such
products must reach the hands of the Construction Manager at least ten (10) days prior to
proposal opening. Proposers shall follow the procedure specified in Section 01631, "Products
and Substitutions".
INSURANCE CERTIFICATES: The proposer who is selected to enter into a Subcontract
Agreement for this work shall obtain and pay insurance coverage as required by Schedule E
"Insurance" as shown on Sample Subcontract Agreement in Section 00900. Harper/Lewis and
the City of Douglas, Georgia must be listed as an additional insured on the Certificate of
Insurance. Failure or neglect by the selected proposer to deliver certificates as specified will be
considered as having abandoned the Subcontract Agreement and the Bid Security will be
retained by the Construction Manager as liquidated damages, but not as a penalty.
BASIS OF CONTRACT: Harper/Lewis and the City of Douglas, Georgia reserves the right to
waive any formalities or technicalities in the proposal process, to accept any proposals or
alternates, or to reject any or all proposals, or to negotiate Contract Terms with the various
proposers, or to award Contracts to those parties deemed the most advantageous to
Harper/Lewis and the City Douglas, Georgia's best interest.
FORM OF AGREEMENT: Successful Subcontractors agree to use a Harper/Lewis customized
Subcontract Agreement form similar to one shown in Section 00900, for all contracted work.
Terms and conditions in the contract between the Construction Manager and the Subcontractor
will take precedence when in conflict with terms and conditions of the contract between
Construction Manager and the Owner.
EXECUTION OF CONTRACT: Proposers shall be prepared to execute a formal Contract
Agreement within five (5) days after receipt of notice of proposal acceptance.
Proposers shall upon execution of a formal Contract Agreement commence work with an
adequate force and adequate equipment on a date specified in a written Notice to Proceed from
the Construction Manager and to complete the Work in the time stipulated.
Page 4 of 5

CONSTRUCTION MANAGER'S INSTRUCTIONS TO PROPOSERS
SECTION 00200
QUESTIONS: Submit all questions in writing to Harper & Company Builders, Inc. and Charles
E. Lewis Construction Co., Inc., Joint Venture, P.O. Drawer 2029 (Zip 31534), 1355 Thompson
Drive, Douglas, Georgia 31533, attn.: Jeff Harper, Phone 912/384-0887 or Fax 912/384-3889 or
jpharper@hcbi.net. Replies will be issued as Addenda and will become part of the Contract.
Proposal documents will be issued to each person or entity recorded as having received
Proposal Documents from the Construction Manager.
ON-SITE TEMPORARY FACILITIES: The Construction Manager will provide, maintain, and
staff an on-site construction office for use by the Construction Manager to direct, coordinate,
and oversee the construction of the project. This office is for the sole and exclusive use of the
Construction Manager. Project progress meetings will be held in this on-site office or other
designated location. Subcontractors shall provide additional temporary facilities as required by
Schedule F "Temporary Facilities" as shown on Sample Subcontract Agreement in Section
00900.
CLEAN UP: Each Subcontractor is responsible for removing and disposing of debris/trash from
the site on a daily basis and shall include provisions for final clean up. In the event a
Subcontractor fails to keep the project site clean to the satisfaction of the Construction Manager,
the Construction Manager will employ any and all necessary manpower needed in order to
perform such cleanup, and all associated premium cost will be deducted from any remaining
monies owed to Subcontractor.
SCHEDULE: Each Subcontractor understands that time is of the essence and agrees to
adhere to the Construction Manager's progress schedule as developed and updated at
on site meetings.
SPECIAL CONDITIONS:
Each Subcontractor shall include and comply with the following:
* Report any discrepancy discovered in documents immediately to the Construction Manager.
* Submit shop drawings and submittals within 15 days of contract award, unless noted
otherwise.
* Execute contracts and provide certificates of insurance within five (5) days of award.
* Submit all close-out documents within ten (10) days of substantial completion of
Subcontractor's scope of work.
* Attend weekly or biweekly on site progress meetings with the proposer's project manager
and job foreman as scheduled by the Construction Manager. Failure to attend these
meetings when requested could result in subcontract termination.
* Advise and consult with Construction Manager regarding the availability of materials, cost
analysis, scheduling, and value engineering.
* Develop and maintain a safety program as well as follow the safety program of the
Construction Manager. Any fines levied by governmental agencies due to unsafe
construction practices will be the responsibility of the subcontractor in violation.
* Provide a drug-free and alcohol free work place.
* Abide by all laws, ordinances and codes and schedule inspections through local inspection
department, the Architect/Engineer, and Construction Manager.
* Any contractor penetrating a "rated" wall, floor or deck shall be responsible for sealing the
penetration in accordance with a U.L approved assembly.
Page 5 of 5

CERTIFICATION OF NON-COLLUSION AFFIDAVIT
SECTION 00250
(TURN THIS FORM IN WITH THE BID)
The following affidavit is to accompany the proposal for the RENOVATIONS TO WW2 HANGAR #2 (NORTH
HANGAR) AND WW2 HANGAR #3 (SOUTH HANGAR) FOR THE CITY OF DOUGLAS, GEORGIA.
STATE OF:
COUNTY OF:
being first duly sworn, deposes and says that:
1. He/She is (Owner, Partner, Officer, Representative or Agent) of
the Proposer that has submitted the attached Proposal;
2. He/She is fully informed respecting the preparation and contents of the attached Proposal and
of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a
collusive or sham Proposal in connection with the Work for which the attached Proposal has
been submitted or to refrain from bidding in connection with such Work; or have in any
manner, directly or indirectly, sought by agreement or collusion, or communication, or
conference with any Proposer, firm, or person to fix the price or prices in the attached Proposal
or of any other Proposer, or to fix any overhead, profit, or cost elements of the Proposal price
or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy,
connivance, or unlawful agreement any advantage against (Recipient), or any person
interested in the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted
by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer
or any other of its agents, representatives, owners, employees or parties in interest,
including this affidavit.
Signature:
Title:
Notary:
Subscribed and sworn to before me this day of , 20
Notary Public:
My Commission Expires:
(Seal)
Page 1 of 1