RFP 26-09 Rehabilitation Inspection Services

Agency:	Town of Groton
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	541350 - Building Inspection Services
Posted Date:	Feb 2, 2026
Due Date:	Feb 20, 2026
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Town of Groton

Request for Proposal

26-09

Rehabilitation Inspection Services Bid

February 2026

TOWN OF GROTON

RFP 26-09

REHABILITATION INSPECTION SERVICES

The Town of Groton requests proposals from qualified firms or individuals for professional

and technical services related to Housing Rehabilitation required to provide administrative

and technical support to implement activities including program income from March 19, 2026

– March 19, 2029.

The Town requires the program to be in direct compliance with all local, state and federal laws and

policies including but not limited to: Affirmative Action, Section 3, Fair Housing, Equal

Opportunity, Davis-Bacon and State Prevailing Wage. The selected contractor shall be familiar

and in compliance with the above referenced policies and laws as related to their specific tasks

within the program.

The selected contractor agrees to indemnify, hold harmless and defend the Town from and

against any and all liability for loss, damage or expense which the Town may suffer or for which

the Town may be held liable by reason of injury, including death to any person or damage to any

property arising out of or in any manner connected with the operations to be performed under an

agreement with the Town, whether or not due in whole or in part of any act, omission or

negligence of the Town or any of its representatives or employees.

The selected contractor agrees and warrants that in the performance of the contract pursuant to

this solicitation that he or she will not discriminate or permit discrimination against any person or

group of persons on the grounds of sex, race, color, religion, age, marital status, ancestry, national

origin, past history of mental disorder, mental or physical disability, or any other basis in any

manner prohibited by the laws of the United States, the State of Connecticut or the Town of

Groton.

The Town of Groton reserves the right to cancel any agreement at any time with thirty (30)

days prior written notice to the consultant for the purpose of cause or convenience.

All Application Development and Submission and Citizen Participation activities necessary for

the specific project submission must be included in the proposal.

Selection will be based on amount of Small Cities projects completed, experience of staff

assigned, cost and any other factors deemed of benefit to the community.

Copies of this RFP are available on the Town’s website at www.groton-ct.gov .

Three copies of the proposal must be submitted to Karl Klein, Purchasing Agent, Town of

Groton, 45 Fort Hill Road, Groton, CT 06340 no later than 2:30 p.m. on Feb 20, 2026. Proposals

must include the following information:

a. Proposed scope of work and project approach;

b. Detailed information of the firm’s background and experience in Federal/State

funding, specific Small Cities CDBG Program experience is required;

c. Key staff assigned with resumes;

d. Proposed fee approach including a list of per diem rates by job category;

e. Each proposer must provide certification of insurance in the types and amounts

specified by DECD Bulletin #94-003 within ten (10) days of selection by the

Town.

Additional information is available by contacting Karl Klein, Purchasing Agent, Town of

Groton, at KKlein@groton-ct.gov no later than 12:00 p.m. 7 days prior to proposal due date.

Evaluation of Proposals

The Town will evaluate the proposals based on the following scoring system:

Proposed scope of work and project approach

Detailed information of the firm’s background

and experience in Federal/State funding, specific

Small Cities CDBG Program experience is required

Key staff assigned with resumes

Proposed fee approach including a list of per diem

rates by job category

15 points

20 points

25 points

10 points

30 points

Total Possible Points

100

The Town of Groton reserves the right to accept or reject any proposals as deemed in the best

interest of the Town. The Town of Groton reserves the right to waive any informalities or

technicalities and to award the contract to a bidder other than the lowest bid and to negotiate and

award a contract that it determines best meets their needs and to best serve the public interests of

the Town of Groton.

The Town of Groton is an Equal Opportunity/Affirmative Action Employer and encourages

small, minority, women owned and Section 3 firms to apply.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

MBE’s, WBE’s and SBE’s ARE ENCOURAGED TO APPLY

INSURANCE REQUIREMENTS

Insurance shall be written with carriers approved in the State of Connecticut and with a minimum AM Best

Rating of "A-" V I I I . In addition, all carriers are subject to approval by the Town of Groton and no

coverage shall contain special limitations on the scope of protection afforded to the Town, its officers,

officials, employees or volunteers. The Town of Groton shall be named as the certificate holder. The Town

of Groton shall be named as an Additional Insured on a primary and non-contributory basis to all policies

except Workers' Compensation and Professional Liability. A waiver of subrogation shall apply on all

lines.

General Liability

Auto Liability

(Minimum Limits)

Each Occurrence

$1,000,000

General Aggregate

$3,000,000

Products/Completed operations Aggregate

$3,000,000

- Policy must contain no exclusion for Explosion.

Collapse and Underground Hazard (XC & U)

- Contractor must notify the Town whenever claims

Reduce the General Aggregate below $1,000,000

- The Town should be notified if the Aggregate limits

Include defense costs

Combined Single Limit

Each Accident

$1,000,000

Umbrella (Excess

Liability)

Each Occurrence

Aggregate

$1,000,000

Workers' Compensation and

Employers' Liability

WC Statutory Limits EL

Each Accident EL Disease

Each Employee EL Disease

Policy Limit

$500,000

For Contractors:

(Should a Contractor be involved in operations requiring coverage under special State or Federal Acts. such

as Maritime or Railroad, the Contractor must provide evidence of this coverage. Should a Contractor be

exempt from the Workers' Compensation Laws of the State of Connecticut, or any other State or Federal

requirements, evidence of such exemption must be provided and a "Hold-Harmless" agreement provided in

language satisfactory to the Town, holding it harmless in the event of any claim for injury or damages.

Contractors based out-of-state must provide evidence that their Workers' Compensation policy will cover

injuries/illnesses sustained while working in the State of Connecticut. The Contractor is responsible for

ensuring that all of its subcontractors carry Workers' Compensation Insurance, as described above.

If any policy is written on a "Claims Made" basis, the policy must be continually renewed for a minimum

of three (3) years from the completion date of this contract. If the policy is replaced and/or the retroactive

date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for

the policy in effect during the contract for three (3) years from the completion date. Original, completed

Certificates of Insurance must be presented to the Town of Groton Public Works prior to purchase

order/contract issuance. Contractor agrees to provide replacement/renewal certificates at least 60 days

prior to the expiration of any policy. Should any of the above described policies be cancelled before the

expiration date, written notice must be made to the Town thirty (30) days prior to cancellation).

Certificates of Insurance should be sent to the Town of Groton Human Resources Department for

review except ones that go thru Purchasing.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 26-09 Rehabilitation Inspection Services

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