(RFP) Refractory Repair Services at Northside Generating Station (NGS)

Agency:	JEA
State:	Florida
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 811219 - Other Electronic and Precision Equipment Repair and Maintenance 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Apr 16, 2026
Due Date:	May 15, 2026
Solicitation No:	1412153446
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

1412153446 (RFP) Refractory Repair Services at Northside Generating Station (NGS)

The purpose of this solicitation is to select a contractor to provide Refractory Repair Services for JEA, described herein (the "Work").

The Scope of Services includes, but is not limited to, furnishing all supervision, labor, materials, tools, equipment, consumables, and subcontractors necessary for refractory demolition, installation, and dry out which includes:
I.        Brick mason work and anchor installation
II.        Ramming
III.        Pour casting
IV.        Dry gunning
V.        Spray applications
VI.        Materials & equipment receiving, unloading, hauling, staging, and storage at designated locations
VII.        Qualifications Testing (both material and applicator) and the performance of other associated operations for all material, structures, equipment, and accessories described herein

The Complete scope of work is included in the Appendix A Technical Specifications.

Use this link to access the Solicitation in Zycus: https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1044210/

No Pre-Response Meeting

Response Due Date: May 15, 2026

1412153446 RFP Solicitation

1412153446 Appendix A - Technical Specifications

1412153446 Appendix A - NGS CFB Boiler Drawings 2026

1412153446 Appendix A - NGS Unit 3 Boiler Drawing 2026

1412153446 Appendix B - Response Workbook

1412153446 Appendix B - Response Forms

1412153446 Evaluation Matrix

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1) RFP

1.1) Cover Page

Solicitation

For Participation in

Refractory Repair Services at Northside Generating Station (NGS)

for

JEA

Jacksonville, FL

Solicitation Number

1412153446

Responses are due on May 15, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will open all Responses received from qualified Respondents on the Due Date.

For more information, please contact the JEA Buyer, Lynn Rix, at rixlw@jea.com

1.2) Scope of Work

The purpose of this solicitation is to select a contractor to provide Refractory Repair Services for JEA, described

herein (the "Work").

The Scope of Services includes, but is not limited to, furnishing all supervision, labor, materials, tools, equipment,

consumables, and subcontractors necessary for refractory demolition, installation, and dry out which includes:

I. Brick mason work and anchor installation

II. Ramming

III. Pour casting

IV. Dry gunning

V. Spray applications

VI. Materials & equipment receiving, unloading, hauling, staging, and storage at designated locations

VII. Qualifications Testing (both material and applicator) and the performance of other associated operations for

all material, structures, equipment, and accessories described herein

The Complete scope of work is included in the Appendix A Technical Specifications.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for

award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for

consideration of award.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There will not be a Pre-Response meeting associated with this Solicitation.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no

force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA

determines that such terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated above.

JEA in its sole discretion may reject Responses from Respondents not meeting all of the following Minimum

Qualifications:

I. The Company shall have successfully completed or be in the performance of three (3) similar continuous service

contracts within the past five (5) years ending March 31, 2026. A similar continuous service contract is defined as

a refractory repair services contract for electric generating station boilers with a minimum of 250 MW operating

capacity. Provide the project reference company name, contact, phone, email on the minimum qualification form.

II. Reference contracts shall have been equal to or exceeded $500,000 of work per year, for any one year within the

past five (5) years. Respondent may aggregate multiple service callouts, projects, or contracts with the same

Customer to achieve the $500,000 threshold.

III. The Respondent shall comply with the technical and commercial specifications for this Solicitation.

IV. The Respondent shall be American Petroleum Institute (API) 936 Certified

V. The Respondent must not be on the State of Florida Convicted Vendor List, State of Florida’s Suspended Vendor

List, the City of Jacksonville’s Disqualified Vendor List, have their bidding privileges actively suspended by JEA,

been debarred by JEA, or have had a contract with JEA was terminated for default within the last two (2) years.

Any Respondent that has had a contract terminated for default in the past two (2) years will not be allowed to Bid.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.13) Liquidated Damages In Contract

The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The

Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.

1.14) Jacksonville Small and Emerging Business (JSEB) Participation Goal – Optional

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

All questions and correspondence concerning the JSEB program should be addressed to the following contact:

Bill Hickey

Manager, Supplier Diversity Programs and Procurement Services

JEA

hickwj@jea.com or jsebprogram@jea.com

1.15) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.16) Selection Criteria

The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum

Qualifications specified in this Solicitation.

1.17) Quotation of Rates (50 Points)

Respondent shall provide a completed Response form for scope of services in this solicitation. Additionally, if

requested, the provider shall provide a completed Response Workbook in Appendix B. The total Response price should

be entered on the Response Form. The total Response price shall firm fixed prices, not estimates, and include all profit,

taxes, benefits, and all other items. ANY MODIFICATIONS, EXCEPTION, OR OBJECTIONS CONTAINED

WITHIN THE RESPONSE FORM MAY SUBJECT THE RESPONSE TO DISQUALIFICATION.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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(RFP) Refractory Repair Services at Northside Generating Station (NGS)

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