RFP24-60 Recycling of Scrap Metal And White Goods
| Agency: | Los Alamos County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 29, 2024 |
| Due Date: | Mar 19, 2024 |
| Solicitation No: | RFP24-60 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
RFP24-60 Recycling of Scrap Metal And White Goods
Closing date March 19, 2024, 02:00 PM
- Reference number RFP24-60
- Status Open
- Summary The Incorporated City and County of Los Alamos (“County”) Environmental Services Division (“ES”) requires the services of a contractor to provide recycling of scrap metal and white goods.
Sealed proposals submitted electronically by email, subject to the conditions set forth in the instructions to proposers and in the solicitation documents, will be received until 2:00 p.m. Mountain Time, March 19, 2024, for this solicitation. Emails should be addressed to: lacbid@lacnm.us . Subject line of the email must contain the following information:
RESPONSE – Recycling of Scrap Metal and White Goods
Alternatively, paper form submissions may be submitted as follows: sealed proposals in one (1) clearly labeled unbound original, three (3) bound copies, and one (1) USB flash drive or CD, will be accepted at the County Procurement Office - 101 Camino Entrada, Building 3, Los Alamos, NM 87544, until 2:00 p.m. Mountain Time, March 19, 2024 for this solicitation.
A non-mandatory virtual Pre-Proposal Meeting will be held on March 8, 2024, at 10:00 a.m. Mountain Time via GoToMeeting. Instructions and a link to join this virtual meeting can be found in the solicitation documents.
Documents may be downloaded from the County website at https://lacnm.com/Bids , or may be obtained from Jaime Kephart at the Procurement office at:
Los Alamos County
Procurement Division
101 Camino Entrada, Bldg. 3
Los Alamos, NM 87544
(505) 709-5503
Office Hours are 8:00 a.m. – 4:30 p.m., Monday – Friday.
No Proposal may be withdrawn after the scheduled closing time for receipt of proposals.
All forms of bribes, gratuities, and kickbacks are prohibited by state law.
Contact details
Related Information
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LOS ALAMOS COUNTY
PROCUREMENT DIVISION
101 Camino Entrada, Building 3, Los Alamos, New Mexico 87544
(505) 709-5503
Advertised: February 29, 2024
Closing Date: March 19, 2024
Non-Mandatory Virtual Pre-Proposal Conference: March 8, 2024, 10:00 p.m. Mountain Time
Request for Proposals (“RFP”)
RFP Number: 24-60
RFP Name: Recycling of Scrap Metal and White Goods
GENERAL INFORMATION
1. Proposals in response to this RFP may be submitted either in paper form, in a sealed envelope, or
electronically by email. Only one of the following submission methods is required:
2. ELECTRONIC SUBMISSION: Emails should be addressed to: lacbid@lacnm.us. Subject line must
contain the following information: RESPONSE – RFP24-60 Recycling of Scrap Metal and White
Goods
It is strongly recommended that a second, follow up email (without the proposal included or attached) be
sent to Jaime Kephart, Contract Manager at jaime.kephart@lacnm.us to confirm the Proposal was
received.
The body of the email must contain enough information for the identity of the Proposer to be clear,
including company name, name of person sending the email, and contact information including email
address and phone number.
Only emails with proposals received in the lacbid@lacnm.us email box prior to 2:00 p.m. Mountain Time,
March 19, 2024 will be reviewed.
Proposals submitted by email will be opened only after the closing date and time stated in the solicitation
document.
3. PAPER FORM SUBMISSION: Sealed proposals in one (1) clearly labeled unbound original, three (3)
bound copies and one (1) USB flash drive or CD, will be accepted at the Office of the Chief Purchasing
Officer, Procurement Division - 101 Camino Entrada, Building 3, Los Alamos, NM 87544, until 2:00 p.m.
Mountain Time, March 19, 2024 for this solicitation. Clearly mark the RFP Number and Name and
Offeror on the outside of the sealed proposal, including outer envelope and/or shipping label. The
USB flash drive or CD should be clearly identified. It is the responsibility of the Offeror to assure that the
information submitted in both its written response and the electronic version are consistent and accurate.
If there is a discrepancy between what is provided on the paper document and the USB flash drive or
CD, the written paper response shall govern.
4. Directions to Procurement office:
1. Drive WEST on NM-502 to Los Alamos.
o Camino Entrada (formerly known as Airport Basin) is 0.4 miles past East Gate Drive,
just past East Entrance Park Rest Area.
2. Turn RIGHT on Camino Entrada.
o Road slopes downhill and curves to the right.
3. Take second RIGHT into driveway through gated fence (before the stone sign “Pajarito
Cliffs Site”).
The County of Los Alamos is an Equal Opportunity Employer
o Follow the signs to Building 3, the L-shaped building in the center of the complex.
o If you pass the Holiday Inn Express and the Airport, you’ve gone too far.
4. Enter glass door marked “PROCUREMENT.” See map below.
5. The Incorporated County of Los Alamos (“County”) invites Proposals from all qualified respondents.
No Proposal may be withdrawn after the scheduled closing time. Proposals will not be accepted after
the scheduled closing time. Please make note of the submittal requirements outlined in this
solicitation. Read and follow the instructions carefully. Include the required documents provided
in this RFP as part of your submittal packet. Any misinterpretation or failure to comply with the
submittal requirements could result in rejection of the proposal. Proposal preparation is at the Offeror’s
expense.
6. Any change(s) to the solicitation will be conveyed through the written addenda process. Read carefully
and follow all instructions provided on any addendum, as well as the instructions provided in the original
solicitation.
7. Any questions must be received in writing at least five (5) days prior to the date fixed for when proposals
are due.
8. County reserves the right, at its sole discretion, to accept or reject any proposals; to waive any and all
irregularities in any or all statements or proposals; to request additional information from any or all
respondents; and to award a contract to the responsible Offeror whose proposal is most beneficial to
County. While County intends to execute a contract for the services listed herein, nothing in this
document shall be interpreted as binding County to enter into a contract with any Offeror or Proposer.
9. Bids and Proposals are Public Records. Pursuant to the New Mexico Inspection of Public Records Act,
NMSA 1978, Chapter 14, Article 2, all materials submitted under this RFP/IFB shall be presumed and
considered public records. Except to the extent any information may be protected by state or federal
law, proposals shall be considered public documents and available for review and copying by the public.
10. The County contemplates a multi-term contract as a result of this RFP. The term of the contract may
be for a period of up to (7) years. This is the written determination of the Chief Purchasing Officer that:
such a contract will serve the best interests of the County by promoting economies in County
procurement.
11. Proposers are notified that they must propose pricing for each potential year of the contract.
12. Proposers/Offerors are informed that State law requires that all foreign corporations (NMSA 1978 §53-
17-5) and limited liability corporations (NMSA 1978 §53-19-48) procure a certificate of authority to
transact business in the state prior to transacting business in the state of New Mexico.
RFP No. 24-60
Issued by Procurement Division: J. Kephart
2
13. The Chief Purchasing Officer has determined a preference is applicable to this offer. A bidder or offeror
must submit a written request for preference, with a copy of the state-issued preference certificate, with
its proposal to qualify for this preference. Ref. County Code Section. 31-261(b) and Section13-1-21
NMSA 1978 et al.
14. A non-mandatory virtual Pre-Proposal Meeting will be held on March 8, 2024 at 10:00 a.m.
Mountain Time via Teams. The meeting can be accessed at this link:
https://tinyurl.com/RFP24-60
You can also dial in using your phone.
Access Code: 573-244-325
United States: +1 (224) 501-3412
CONTACT INFORMATION
For procurement documents and process, project-specific information, or to submit written questions,
contact the following and include all contacts listed on all correspondence sent via email:
● Jaime Kephart, Contract Manager, at jaime.kephart@lacnm.us or (505)709-5503
● Armando Gabaldon, Environmental Services Manager and Project Manager, at
armando.gabaldon@lacnm.us
As an additional courtesy to interested parties, this RFP and related documents may also be downloaded
from the County’s website at https://lacnm.com/bids .
NEED STATEMENT
The Incorporated City and County of Los Alamos (“County”) Environmental Services Division (“ES”)
requires the services of a contractor to provide recycling of scrap metal and white goods.
BACKGROUND AND INFORMATION RELATED TO THE SCOPE OF SERVICES
1) ES Scrap Metal Recycling Background Information. The County encourages its citizens and
businesses (“Customers”) to recycle metal and white goods and offers a method by which they may
bring these materials to the County Eco Station at 3701 East Jemez Road, Los Alamos, New Mexico.
The current process is as follows:
a) Metal materials and sizes are offloaded by the Customer at the Eco Station into a 20-yard roll-off.
Prohibited items include, but are not limited to, pressurized cylinders such as propane bottles,
helium tanks, oxygen tanks, and fire extinguishers.
b) When the 20-yard roll-off is full, it is dumped onto the work face in the Eco Station transfer
station, then compacted against the push wall and transferred into the designated 40-yard roll-off
provided by the County’s current metal recycling contractor.
c) When the designated 40-yard roll-off is to its capacity, it is loaded onto a roll-off truck by the
County, is weighed, and a full weight printed ticket is taped to the container.
d) The 40-yard roll-off is then relocated by County to the south end of the Eco Station. The County
contacts the County’s current metal recycling contractor when the container is ready for the
Contractor to pick up and haul for proper disposal.
e) Contractor, at a date and time coordinated with the Environmental Services Manager or
designee, loads the full and ticketed container and unloads an empty 40-yard roll-off in exchange.
2) ES Refrigerant Extraction Background Information. The current process is as follows:
RFP No. 24-60
Issued by Procurement Division: J. Kephart
3
a) Currently, Customers wishing to dispose of or recycle metal materials containing refrigerants
bring them to the Eco Station.
b) Refrigerators and freezers, and other materials that have contained food items or any other
products that expire, are removed by the Customer.
c) When the unit has been emptied, the Customer is directed to the designated area of the Eco
Station property that houses such units and discards the unit.
d) County staff separates the units by the refrigerant agent and then individually extracts the
refrigerant, logs the extraction, places a sticker on the unit and prepares any other necessary
documentation to verify that the refrigerant has been removed.
e) When the County has extracted refrigerant from and prepared approximately 48-54 units on
average, which is typically the capacity that can be loaded into a 100-yard end-dump tractor-
trailer, the Contractor is contacted to bring a 100-yard end-dump tractor-trailer to transport the
units for recycling. County staff loads the materials into the tractor-trailer.
3) County Background Information
a) The is situated at the foot of the Jemez Mountains on the Pajarito Plateau with an elevation
ranging from 6,200 feet to 9,200 feet. Two distinct communities, Los Alamos Town site and
White Rock, each with its own visitor center, are home to ~19,000 people. Los Alamos is mostly
known for the historic accomplishments of its largest employer, Los Alamos National Laboratory,
and continues to gain notice for its vast scenic assets and recreational opportunities.
b) Visit the Los Alamos County website (www.losalamosnm.us) and the tourism website
(www.visitlosalamos.org) for more information.
ESTIMATED RFP PROCESS DATES
The estimated dates of the RFP process are strictly for informational purposes only, are
tentatively planned as follows, and at County’s discretion, may be subject to change without prior
notification:
Advertise RFP
February 29, 2024
Non-Mandatory Pre-Proposal Meeting
March 8, 20224
RFP Closes - Date Proposals are Due, Evaluation Begins March 19, 2024
Evaluation Ends, Contract Drafting and Review Period
Begins
Award Contract/Council Approval (Council Approval
required for agreements of $300,000.00 or greater.)
March 28, 2024
May 7, 2024
RFP No. 24-60
Issued by Procurement Division: J. Kephart
4
SCOPE OF SERVICES (or WORK)
The successful Offeror (“Contractor”) may provide some or all of the following services as they
propose to provide. All items necessary for the successful delivery of Services may not be
included in this proposed Scope of Services. Offerors are expected to identify in their Proposal
any modifications to the proposed Scope of Services that may be deemed necessary or might aid
in successfully implementing and delivering services.
1) Contractor Services. Contractor shall provide collection, safe transport, and recycling services
(“Services”) of scrap metal and white goods (“Recyclables”) as follows:
a) The scrap metal and white goods collected may consist of ferrous and non-ferrous materials as
described below:
b) White goods may include, but are not limited to: Refrigerators, stoves/ovens, washing machines,
dryers, freezers, air conditioners, hot water heaters, duct work, sheet metal, light iron, barrels, auto
body scrap and frames, drums, cable, rebar, strapping, wire, brass, copper, radiators and cast iron
pipe, non-PCB ballasts, bicycles, lawn mowers, BBQ grills, propane and helium tanks.
c) Nonmetal contaminates may consist of, but are not limited to: Paper, cement, plastic, glass, tires
and rope.
d) Collection shall take place at the County Eco Station, located at 3701 E. Jemez Road, Los Alamos,
New Mexico on a monthly basis. If deemed necessary, County may increase the collection
frequency. County provides no guarantee for frequency or volume of work or Services to be
provided for any given time period throughout the term of an Agreement.
e) Contractor will designate one individual as a primary point of contact and will notify the
Environmental Services Manager or designee in writing of any changes to the County’s point of
contact throughout the term of an agreement. Contractor will schedule meetings or calls with the
Environmental Services Manager or designee, at a regular frequency to be determined by both
parties to ensure County’s needs are being met.
f) Contractor shall provide hauling of full metal roll-offs within seventy-two (72) hours of receipt of
notice.
g) Contractor shall provide and maintain at least four (4) 40-yard roll-off containers for use at the Eco
Station for the collection of metal. All equipment provided by Contractor for performance of
Services under the Agreement will be in good working condition and properly maintained to assure
efficient and safe use.
h) Once Recyclables are accepted by Contractor, Recyclables and all liability associated therewith,
including handling, transporting, and recycling become the sole responsibility of the Contractor.
i) Contractor shall deliver all collected metal and white goods to Contractor’s facility, or to another
facility that has been approved in writing by the County Manager or his designee. Contractor shall
provide to County the name and address of the recycling facility used throughout the term of an
agreement.
j) Contractor shall use certified truck scales and bonded and trained certified weigh masters.
k) Final disposition of all scrap metal and white goods must be recycled by Contractor in a method
approved by County, and all federal, state and local laws, rules regulations and ordinances
applicable to handling, transportation, storage and disposal of scrap metal and white goods. Such
laws, regulations, rules and orders include, but are not limited to those of the United States
Environmental Protection Agency (“USEPA”), United States Department of Transportation
(“USDOT”), and New Mexico Department of Transportation (“NMDOT”).
RFP No. 24-60
Issued by Procurement Division: J. Kephart
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