RFP: Records Management Review

Agency:	City of Rochester
State:	New York
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 25, 2026
Due Date:	Mar 30, 2026
Original Source:	Please Login to View Page
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Bid Documents:	Please Login to View Page

The City of Rochester is seeking proposals from qualified Consultants to support a citywide Records Management Modernization and Eventual Digitization Initiative. This project is intended to establish a standardized, compliant, and sustainable records management framework aligned with the New York State Archives Local Government Records Retention Schedule (LGS-1) and best practices in public sector records governance.

The City’s current records environment consists of a combination of paper-based, decentralized, and inconsistently managed records systems, with limited centralized oversight. Since 2020, the City has operated without a designated Records Management Coordinator, resulting in increased compliance risk, inefficiencies in records retrieval, and limited visibility into records inventory and retention status.

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Proposals due 5 p.m. 3/30/26

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RFP: Records Management Review

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