RFP 1640 Real Estate Consulting Services

Agency:	Montclair State University
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	531210 - Offices of Real Estate Agents and Brokers 531390 - Other Activities Related to Real Estate 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Nov 14, 2025
Due Date:	Dec 9, 2025
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November 14, 2025

Posted in: Procurement Bid Opportunities

Bid Proposals: The Assistant Vice President of Procurement Services at Montclair State University will receive bids for Request for Proposal 1640 Real Estate Consulting Services by December 9, 2025 at 2:00 p.m., when they will be publicly opened in the Third Floor Lobby of the Overlook Corporate Center, 150 Clove Road, Little Falls, NJ 07424.

Scope of Services Overview: This Request for Proposal is for a comprehensive housing market study, and real estate advisory, project management, and virtual support services to assist in conducting, evaluating, developing, and executing strategic real estate and economic development initiatives, on an as needed basis.

Note: Bidder should include the Proposal Pricing Sheet – Attachment No. 2 as an Excel file within its electronic submission on a USB/flash drive.

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REQUEST FOR PROPOSAL

RFP 1640 REAL ESTATE CONSULTING

Montclair State University

Procurement Services

Overlook Corporate Center

150 Clove Road, 3rd Floor

Little Falls, NJ 07424

Procurement Services

RFP 1640

Real Estate Consulting Services

Table of Contents

1. INFORMATION FOR BIDDERS .............................................................................................................3

2. SCOPE OF WORK.................................................................................................................................9

3. PROPOSAL PREPARATION & SUBMISSION .......................................................................................17

4. PROPOSAL PRICING & SUBMISSION .................................................................................................21

5. PROPOSAL EVALUATION...................................................................................................................22

6. CONTRACTING ..................................................................................................................................25

7. CONTRACTUAL TERMS & CONDITIONS ............................................................................................26

8. DEFINITIONS .....................................................................................................................................28

9. REQUEST FOR PROPOSAL ATTACHMENTS........................................................................................31

Page 2 of 35

RFP 1640

Real Estate Consulting Services

1. INFORMATION FOR BIDDERS

1.1. Schedule of Events: The Schedule of Events for this RFP are detailed in the table below. Dates

are subject to change through Addenda. All times referenced regarding this RFP, in the table

below and otherwise, are Eastern Prevailing Time (EPT).

Event

Date & Time

Advertisement Date

à November 14, 2025

Pre-Bid Meeting (for details refer to section 1.4)

à Not Applicable for this Project

Bidder Questions/Inquiries Due

à November 21, 2025

Addendum Posted (approximate date)

à November 26, 2025

(approximate date)

Submission Due Date & Time (for details refer to section 1.7) à December 9, 2025 at 2:00 p.m.

1.2. Request for Proposal

1.2.1. Bidders are requested to provide their proposals in accordance with the terms and

conditions provided within this solicitation. A Proposal that is submitted with

revisions or additions to the terms and conditions for this Request for Proposal (RFP)

may be deemed non-responsive.

1.3. Purpose and Intent

1.3.1. This Request for Proposal (RFP), issued by Montclair State University (the

“University”), seeks proposals from experienced and qualified Bidders to provide a

comprehensive housing market study, and real estate advisory, project management,

and virtual support services to assist in conducting, evaluating, developing, and

executing strategic real estate and economic development initiatives, on an as

needed basis. The selected Vendor(s) will work directly with the Executive Director

of Real Estate and Economic Development. The University emphasizes and values a

committed relationship with the awarded Contractor, and expects quality service, as

well as professional and thorough customer service throughout the full Contract

duration.

Page 3 of 35

RFP 1640

Real Estate Consulting Services

1.3.2.

1.3.3.

1.3.4.

1.3.5.

1.3.6.

1.3.7.

1.3.8.

The intent of this RFP is to award a Contract(s) to the responsible Bidder(s) whose

Proposal(s), conforming to this RFP is most advantageous to the University, price and

other factors considered. The University reserves the right to award multiple

Contracts as a result of this RFP. The University may award one (1) single or two (2)

separate Contracts for Scopes ‘A’ & ‘B’ of the Housing Market Study; and may issue

one (1) or multiple Contracts for ‘As Needed Real Estate Consulting Services’. The

University anticipates awarding multiple Vendors (pool list) for the “As Needed Real

Estate Consulting Services’ component of the RFP. The intent is for the University to

utilize the any one of the awarded Contractors, in its sole discretion, for any individual

project where the total value is less than the University’s quote threshold (currently

$23,960). It is the University’s intent to contact all awarded Contractors where the

total value of any individual project is in excess of the quote threshold, and receive

proposals. The University will evaluate each proposal, and intends to issue the work

to the most advantageous Vendor, price and other factors considered.

1.3.2.1. Bidder is encouraged to submit a Proposal for all, or any specific service

category within its capability.

The University may award any and all price lines, and reserves the right to separately

procure individual requirements that are the subject of the awarded Contract during

the Contract term, when deemed by the University’s Authorized Representative to

be in the University’s best interest.

The University’s Standard Contract Terms and Conditions, are part of the awarded

Contract. The University’s Standard Contract Terms and Conditions are in addition to

the terms and conditions, and other obligations set forth in this RFP and Project

Material, and should be read in conjunction with them.

For definitions of key terms within this RFP, refer to Section 8, Definitions.

A Bidder may submit additional terms as part of its Proposal. Additional terms are

Bidder-proposed terms or conditions that do not conflict with this RFP, Project

Material, or the University’s Standard Contract Terms and Conditions. Bidder

proposed terms or conditions that conflict with those contained in the

aforementioned documents may render a Proposal non-responsive at the

University’s sole discretion. It is incumbent upon the Bidder to identify and remove

its conflicting proposed terms and conditions prior to Proposal submission.

Bidder proposed additional terms may be accepted, rejected, or negotiated, in whole

or in part, at the University’s sole discretion.

If Bidder intends to propose terms and conditions that conflict with this RFP, Project

Material, or the University’s Standard Contract Terms and Condition, then those

Bidder proposed terms and conditions shall be considered if submitted in writing,

prior to the Submission Due Date, as part of the question & answer period, and

agreed upon within a formal Addendum issued by the University.

1.4. Pre-Bid Meeting

1.4.1. Not applicable for this project.

Page 4 of 35

RFP 1640

Real Estate Consulting Services

1.5. Questions/Inquiries & University Answers

1.5.1. Procurement Services will accept questions and inquiries from all potential Bidders

via email. All questions or inquiries submitted by the due date will be collectively

responded to by the University through an Addendum (refer to the following section

for information on Addenda).

1.5.2. Bidder questions or inquiries must be emailed to the assigned Procurement Services

buyer: Robert Yufer, Associate Director of Strategic Sourcing, yuferr@montclair.edu.

1.5.3. Bidders should limit questions/inquiries to essential items in order to submit a viable

and meaningful Proposal in response to this RFP. Questions or inquiries that request

non-essential information, may receive a response of “not applicable” by the

University.

1.5.4. Bidders may only contact Procurement Services (specifically the Buyer detailed

above), and are not to contact any other University department or individual

regarding this RFP. A Proposal may be rejected from consideration if the Bidder

communicated with a non-Procurement Services University employee regarding this

RFP.

1.5.5. When submitting questions or inquiries, Bidder should contain the following specific

identifying information within in the subject line of the email: RFP 1640 Real Estate

Consulting Services.

1.6. Addendum

1.6.1. In the event that it becomes necessary to clarify or revise this RFP or related Project

Material, such clarification or revision will be by Addendum. Any Addendum to this

RFP will be made part of this RFP and any Contract awarded as a result of this RFP.

1.6.2. Addendum will be issued on Procurement Services Bidding Opportunities website.

Bidder shall monitor the Procurement Services’ webpage on a daily basis from the

time of RFP issuance through the Submission Due Date & Time. It is the sole

responsibility of the Bidder to be knowledgeable of any Addendum issued related to

this RFP.

1.6.3. The posting date of any Addendum, whether detailed within the Schedule of Events,

or within any other Addendum, shall be considered an estimation and not a firm date.

The Addendum will be posted on, or about the Addendum posting date as referenced

in this RFP or other Addendum. Please note, the University intends to provide Bidders

a minimum of seven business days between the date an Addendum is posted, and

the Submission Due Date & Time.

1.6.4. In order to be eligible for Contract with the University, Vendor must provide

acknowledgement of any Addendum issued under this RFP, by fully executing the

Acknowledgement of Addendum cover page. Bidder must include Acknowledgement

of Addenda within its Proposal.

Page 5 of 35

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP 1640 Real Estate Consulting Services

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