RFP 2024-047R Petroleum and Oil Filter Disposal

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	333999 - All Other Miscellaneous General Purpose Machinery Manufacturing 424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
Posted Date:	Apr 9, 2026
Due Date:	Apr 24, 2026
Solicitation No:	377-2026-047R
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	377-2026-047R
Project Title:	RFP 2024-047R Petroleum and Oil Filter Disposal
Description:	Union County, North Carolina, through the Union County Solid Waste Department is soliciting proposals from experienced and qualified firms to provide Used Petroleum and Oil Filter Collection, Transport, & Recycling Services.
Opening Date:	4/24/2026 11:00 AM
Posted Date:	4/9/2026
Status:	Open
Department:	COUNTY OF UNION


Solicitation Number * 377-2026-047R	Department COUNTY OF UNION	Status Reason Open
Opening Date 2026-04-24T11:00:00.0000000	Posted Date * 2026-04-09T12:21:24.0000000Z	Primary Commodity Code Recycled fuel oil
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Kyle Hodge
Description Union County, North Carolina, through the Union County Solid Waste Department is soliciting proposals from experienced and qualified firms to provide Used Petroleum and Oil Filter Collection, Transport, & Recycling Services.

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Request for Proposals No. 2026-047

Used Petroleum and Oil Filter Disposal

Due Date:

Time:

Receipt Location:

March 31, 2026

11:00 AM EST

Union County Government Center

Procurement Department

610 Patton Avenue

Monroe, NC 28110

(Note: Electronic Submissions only. Follow the

submittal instructions listed in this document

electronically upload a proposal package)

Non-Mandatory Pre-Proposal Conference and Site Visit. March 17, 2026, at 10am,

EST at the Union County Government Solid Waste Management Facility (SWMF), 2125 Austin

Chaney Road, Wingate, NC 28174

Procurement Contact:

Kyle Hodge

Procurement Specialist

704.283.3631

Kyle.Hodge@unioncountync.gov

1 NOTICE OF ADVERTISEMENT ............................................................................................. 3

2 SUBMITTAL DETAILS.............................................................................................................. 4

2.1

PROPOSAL SUBMISSION DEADLINE AND DELIVERY ADDRESS ..................................................... 4

2.2

PROPOSAL SUBMISSION REQUIREMENTS ........................................................................................... 4

2.3

PRE-PROPOSAL CONFERENCE AND SITE VISIT................................................................................... 4

2.4

PROPOSAL QUESTIONS.............................................................................................................................. 5

2.5

PROPOSAL ADDENDUM ............................................................................................................................ 5

2.6

COMMUNICATION ...................................................................................................................................... 5

3 PURPOSE................................................................................................................................... 5

3.1

COUNTY .......................................................................................................................................................... 5

3.2

INTRODUCTION............................................................................................................................................ 5

3.3

INTRODUCTION............................................................................................................................................ 6

3.4

DESCRIPTION OF SERVICES DESIRED..................................................................................................... 6

4 DETAILED SUBMITTAL REQUIREMENTS AND INSTRUCTIONS.................................. 7

4.1

4.2

4.3

4.3.1

4.3.2

4.3.3

4.3.4

4.3.5

4.3.6

4.3.7

4.4

4.5

4.6

4.7

TERMS OF SUBMISSION............................................................................................................................. 7

DUPLICATE PROPOSALS............................................................................................................................. 8

PROPOSAL FORMAT.................................................................................................................................... 8

SECTION A – COVER LETTER..................................................................................................................... 9

SECTION B – COMPANY BACKGROUND AND EXPERIENCE .......................................................... 10

Section C – Project Team............................................................................................................................... 10

METHODOLOGY AND IMPLEMETATION PLAN ......................................................................................... 11

SECTION E – REFERENCES........................................................................................................................ 11

SECTION F – PRICE FORM........................................................................................................................ 11

SECTION G – REQUIRED FORMS ............................................................................................................ 11

SELECTION PARTICIPANTS......................................................................................................................12

EVALUATION SELECTION PROCESS......................................................................................................12

AWARD PROCEDURE.................................................................................................................................13

CONFLICT CERTIFICATION ......................................................................................................................14

5 GENERAL CONDITIONS AND REQUIREMENTS............................................................ 14

5.1

TERMS AND CONDITIONS ......................................................................................................................14

5.2

PRICE ADJUSTMENTS................................................................................................................................14

5.3

CONTRACTUAL OBLIGATIONS ...............................................................................................................14

5.4

SUB-CONTRACTOR/PARTNER DISCLOSURE ......................................................................................15

5.5

EXCEPTION TO THE PROPOSAL.............................................................................................................15

5.6

MODIFICATION OR WITHDRAWAL OF PROPOSAL..........................................................................15

5.7

EQUAL EMPLOYMENT OPPORTUNITY .................................................................................................15

5.8

MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE) ................................16

5.9

LICENSES ....................................................................................................................................................... 16

5.10 E-VERIFY........................................................................................................................................................16

5.11 DRUG-FREE WORKPLACE.........................................................................................................................16

5.12 INSURANCE..................................................................................................................................................16

5.13 INDEMNIFICATION ....................................................................................................................................19

6 APPENDIX A – PRICE FORM .............................................................................................. 20

Union County, North Carolina

RFP 2026-047 Used Petroleum and Oil Filter Disposal

7 APPENDIX B – PROPOSAL SUBMISSION ....................................................................... 21

8 APPENDIX C – ADDENDUM AND ANTI-COLLUSION................................................. 22

9 APPENDIX E – TEMPLATE CONTRACT ............................................................................ 23

Union County, North Carolina

RFP 2026-047 Used Petroleum and Oil Filter Disposal

1 NOTICE OF ADVERTISEMENT

Union County, North Carolina

Request for Proposals No. 2026-047

Used Petroleum and Oil Filter Disposal

Electronic proposals will be received by the Union County’s Procurement Department at 610

Patton Avenue, Monroe, NC 28110 until 11:00 AM EST on March 31, 2026. Late submittals will

not be accepted.

Union County, North Carolina, through the Union County Solid Waste Department is soliciting

proposals from experienced and qualified firms to provide Used Petroleum and Oil Filter

Collection, Transport, & Recycling Services.

Non-Mandatory Pre-Proposal Conference and Site Visit: This is a non-mandatory meeting that

will take place on March 17, 2026, at 10:00am at the Union County Government Solid Waste

Management Facility (SWMF), 2125 Austin Chaney Road, Wingate, NC 28174.

Copies of the solicitation may be obtained from the locations listed below:

1. Download the Proposal Documents from the Union County website:

https://www.unioncountync.gov/departments/bids-procurement/current-bids

2. Download the Solicitation Documents from the State of North Carolina website: (Bid by

Departments, search County of Union). https://evp.nc.gov/solicitations/

Union County reserves the right to reject any or all proposals, to waive technicalities and to make

such selection deemed in its best interest.

Union County reserves the right to award to multiple vendors.

Offerors are required to comply with the non-collusion requirements set forth in the Solicitation

Documents.

Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and

Small Businesses.

Union County, North Carolina

RFP 2026-047 Used Petroleum and Oil Filter Disposal

2 SUBMITTAL DETAILS

2.1 PROPOSAL SUBMISSION DEADLINE AND DELIVERY ADDRESS

All Proposal Submittals are to be received by the Union County Procurement Department

no later than 11:00 AM EST on March 31, 2026, per the instructions below. Any

submittals received after this date and time shall be rejected without exception.

2.2 PROPOSAL SUBMISSION REQUIREMENTS

The proposal must be submitted electronically using the following link:

https://lfportal.unioncountync.gov/Forms/procurementsubmit. Select the Solicitation

drop down arrow and choose this RFP from the list. Complete the form, upload your

proposal, and select submit. An email will be sent to the address listed on the form as your

confirmation of receipt.

The proposal package must be signed by a person who is authorized to bind the

proposing Company. Instructions for preparing the proposal are provided herein.

Paper submissions will not be accepted.

There is no expressed or implied obligation for Union County to reimburse Offerors for

any expenses incurred in preparing proposals in response to this request.

Union County reserves the right to:

• Reject any or all proposals, to waive technicalities and to make such selection

deemed in its best interest.

• Cancel this solicitation; and

• Award to multiple vendors.

2.3 PRE-PROPOSAL CONFERENCE AND SITE VISIT

A Non-Mandatory Pre-Proposal Conference will be held on March 17, 2026, at 10:00 AM

at the following location. A Union County Solid Waste staff representative and Union

County Procurement representative will be present to give a brief overview of the project

and give access to the Union County Solid Waste Management Facility.

Union County Solid Waste Management Facility (SWMF)

2125 Austin Chaney Road

Wingate, NC 28174

Union County, North Carolina

RFP 2026-047 Used Petroleum and Oil Filter Disposal

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP 2024-047R Petroleum and Oil Filter Disposal

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