RFP - QUINTA MAZATLAN SCHOOLYARD FORESTS

NOTICE TO RESPONDENTS

Solicitation Type and Name: Request for Proposals for Quinta Mazatlán Schoolyard Forests

Solicitation Number: 12-25-C09-791

Description: The City of McAllen is soliciting proposals for schoolyard forests to be built at seven (7) McAllen Independent School District elementary school campuses.

Proposal Submittal Deadline: Proposals addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, December 18, 2025 at 2:00 p.m., Central Standard Time (CST) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2nd floor, Conference Room 2A.  Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/88454564607?pwd=IZ209Ndya1xpPUM5fZJdkUla0J3fQi.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 884 5456 4607; Passcode: 234575. Additional Zoom login/meeting information is available in the City’s bidding portal. All bid responses are only to be submitted electronically only through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time. Original, hard copy and/or late bids shall not be accepted.

Pre-Submittal Conference: City of McAllen, City Hall, Conference Room 2A, 1300 Houston Ave., McAllen, TX 78501 on Thursday, December 4, 2025 at 4:00 p.m. CST. Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/81218345464?pwd=xxtyP6iHgCChwXn5Df6aFRhtPUwCkK.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 812 1834 5464; Passcode: 327062.  Additional Zoom login/meeting information is available in the City’s bidding portal. All prospective respondents are encouraged to be in attendance. All prospective respondents are encouraged to be in attendance.

To view this solicitation and submit a proposal, you must first register in the City’s bidding portal at https://mcallen.procureware.com .  Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five thousand dollars ($5,000) shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the respondent will enter into a contract with the City of McAllen. The Respondent’s bid security shall be submitted before the above-mentioned electronic proposal deadline date and time. Failure to submit the bid security shall be grounds for disqualification.

Potential respondents are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number.

The City of McAllen reserves the right to refuse and reject any or all proposals and to waive any or all formalities or technicalities, or to accept the proposal considered the best value to the City, and to hold the proposals for a period of ninety (90) calendar days without taking action.

Applicable Product Categories: 90930 Building Construction, (Not Otherwise Classified); 91227 Construction, Irrigation System; 98852 Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT