RFP PZ740-01 Comprehensive Plan Update

CITY OF FAYETTEVILLE
REQUEST FOR PROPOSAL
Issue Date: RFP Number: RFP Title:
04/29/2026 #PZ740-01 Comprehensive Plan Update
RFP Due Date and Time: Number of Pages: 18
05/27/2026 @ 2 :00 P.M.
CONTACT INFORMATION
Procurement Agent and Contact for this RFP: Procurement Official: Tina Rich, Purchasing
Tina Rich- Purchasing Coordinator Coordinator
City of Fayetteville
Finance & Administrative Services Department Email: trich@fayetteville-ga.gov
210 Stonewall Avenue W Website: www.fayetteville-ga.gov
Fayetteville, GA 30214
INSTRUCTIONS TO OFFERORS
Return Hard Copy Sealed Proposal to: Mark Face of Sealed Envelope/Package:
City of Fayetteville Offeror's Name and Address
Comprehensive Plan Update: RFP PZ740-01
Finance & Purchasing Dept
ATTN: Tina Rich
DUE BY- 05/27/2026 @ 2:00 P.M.
210 Stonewall Avenue W
Fayetteville, GA 30214
Special Instructions: Submit 1 original hard copy to
address listed and 1 electronic copy emailed to
trich@fayetteville-ga.gov with RFP# in subject line.
IMPORTANT: SEE STANDARD TERMS AND CONDITIONS
OFFERORS MUST COMPLETE THE FOLLOWING
Offeror Name & Address: Authorized Signatory:
(Please Print Name and Sign in Ink)
Offeror Phone Number: Offeror Fax Number:
Offeror Federal I.D. Number: Offeror Email Address:
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CITY OF FAYETTEVILLE, GEORGIA COMPREHENSIVE PLAN
APRIL 29, 2026
1. Purpose
The City of Fayetteville, Georgia ("City") seeks consultant(s) for a community planning process that
results in the development of a forward-thinking, realistic, and impactful Comprehensive Plan ("Plan").
The selected consultant will lead an inclusive participatory initiative to create a strategy for the
physical and economic development of the City for the next 20 years. The Plan will propose long-
range implementation strategies and offer practical day-to-day guidance.
The selected consultant will work with the Community Development Director, the City Manager, the
Mayor and City Council, the Planning & Zoning Commission, the Atlanta Regional Commission
("ARC"), stakeholder groups, citizens, and other City staff. The Community Development Director will
be the Project Manager, and a Steering Committee will be established to guide the Consultant. It is
anticipated that work on the Plan will commence in July of 2026, and the finished product must be
adopted by the City no later than June 2027. The Plan must be prepared in accordance with the
Georgia Department of Community Affairs ("DCA") Rules, Chapter 110-12-1, et seq., including a
review period for the ARC and the DCA prior to adoption by the City.
2. Background
The City of Fayetteville is located in central Georgia about 20 miles southwest of Atlanta. Fayetteville,
the county seat of Fayette County, is a moderately growing community of 21,000 residents
encompassing about 13 square miles. Established in 1823, Fayetteville has evolved from a historic
courthouse town into a thriving suburban community characterized by high quality of life, strong civic institutions,
and continued population growth.
Operating under a council-manager form of government, the City provides a full range of
municipal services and has demonstrated a commitment to proactive planning, fiscal
responsibility, and community engagement. Fayetteville's strategic location near major interstate
corridors (I-75, I-85, I-285) and Hartsfield-Jackson Atlanta International Airport positions
Fayetteville as both a residential destination and an emerging economic center within the region.
The current Comprehensive Plan was adopted in 2022 and was prepared internally by the
Community Development Department. It guides decisions on growth, land use, infrastructure, and
community development through a shared vision and actionable strategies. The Comprehensive
Plan builds on the 2017 plan but responds to recent population growth and economic change in
Fayetteville. The plan emphasizes a cohesive, community-driven vision for Fayetteville's future,
shaped by:
* Public engagement (residents, business owners, civic leaders).
* Use of an advisory committee and steering committee.
* Analysis of current conditions and demographic trends.
Overall, the vision centers on maintaining and enhancing quality of life, managing smart sustainable
growth, and preserving community character while accommodating change.
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3. Scope of Work
The City of Fayetteville is seeking Consultant(s) to review existing planning documents, collect
and synthesize demographic and other relevant data, and conduct robust public and stakeholder
outreach to develop a comprehensive plan incorporating goals and objectives to address growth
management policies, annexation strategies, capital improvements, and service provision over a 20-
year time horizon. The Plan must be prepared in accordance with DCA Rules, Chapter 110-12-1, et
seq. Specifically, the consultant will:
a. Collect and analyze data, including demographic data on trends and projections with regional
comparisons and relevant visual aids
b. Develop and implement an inclusive community participation program
c. Develop and facilitate inclusive participatory exercises to help stakeholders and citizens decide
on a vision for the community
d. Identify preliminary and final development challenges and opportunities
e. Identify preliminary and final character areas and/or future land use areas
f. Coordinate with the ARC and Fayette County, particularly on areas outside the city boundary
g. Prepare a Comprehensive Plan including the following elements:
i. Community Vision
ii. Community Goals
iii. Needs and Opportunities
iv. Community Work Program
v. Capital Improvements Element
vi. Land Use Element
vii. Transportation Element
viii. Economic Development Element
ix. Housing Element
x. Natural Environment Element
xi. Broadband Element
xii. Public Engagement summary and findings
h. Prepare digital and printed maps
i. Facilitate, at minimum, bi-weekly meetings with the project manager and relevant staff and
provide post-meeting summaries.
j. Facilitate three public hearings at the beginning, middle, and end of the project, compliant with
DCA Rules
k. Assist in the adoption process
l. Coach staff and citizen volunteers through the planning process
m. Review the Unified Development Ordinance and other pertinent ordinances and recommend
changes for consistency with the new Plan
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4. Deliverables Under the Contract
The consultant will provide, at a minimum, the following deliverables as part of this planning
process:
a. Public participation materials, such as survey results, brochures, posters, maps, etc.
b. Data and maps gathered and developed during the planning process.
c. The draft and final plan, in Word, Publisher, or InDesign and PDF formats, plus 20 printed
copies.
d. Digital maps shall be provided as digital vector map products using the ESRI File
Geodatabase (preferred) or shapefile format. The City's specific coordinate system is
NAD_1983_StatePlane_Georgia_West_FIPS_1002_Feet.
e. Written report identifying recommended changes to existing City codes for consistency with
the new Plan.
f. Materials for the City's website and social media platform.
5. Contents of Proposal
Requirements for the proposal are listed below. To be considered, the submittal shall use the
following format. Each section shall be clearly divided and labeled in accordance with the items below,
and Consultants shall, at a minimum, address each area in their statement of qualifications:
a. Address the overall timeline and milestones necessary to complete the Comprehensive Plan.
b. Identify specific activities that will be accomplished each month.
c. Identify staff that will specifically work on each task as detailed in the identified Scope of
Work, and the estimated number of hours devoted to each activity.
d. Describe in detail the work products/deliverables resulting from each activity.
e. Describe in detail the expected work to be completed by or coordinated with local staff.
Respondents may propose modifications to each action item based on previous experience if the
recommended amendment improves the overall effectiveness of the Plan while maintaining the
defined budget and timeline.
Cover Letter
Provide a one-page cover letter which includes the following:
a. A brief statement of the Consultant's understanding of the project.
b. The name, title, phone number, email address, and street address of the Consultant, or the
Consultant's representative(s) who will respond to questions about the proposal.
c. Overview of the respondent's qualifications and ability to perform and complete the
Comprehensive Plan.
Company Overview and Contact Information
This section shall provide the following information about the consulting firm:
a. The name, title, phone number, email address, mailing address, and street address, age of the
consulting firm (year established), organization of the firm, and type of ownership, including the
names of principals, officers, and directors of the firm.
b. A brief statement demonstrating the background, longevity, and financial stability of the firm.
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Statement of Qualifications
Provide a narrative or other statement of the firm's qualifications for the proposed project. Provide any
additional information identifying the capacity, ability to perform, equipment, skills, and/or
abilities of the firm that may set it apart from other respondents.
Project Team
Identify the designated project manager and the project team, statement of availability, and location of
key personnel responsible for each task:
a. Project team organization chart.
b. Project coordinator and primary contact for this project, including name, phone number, and
email address.
c. The name, title, phone number, email address, and physical and mailing addresses,
background and years of experience, and detailed availability to work on this project for all
key personnel and sub-consultants who will specifically produce and complete each task as
detailed in the Scope of Work, including: completion of the physical products (deliverables),
conducting research, or leading the public engagement process, as part of the team with which
the Consultant will rely on to complete the Plan.
d. For each consultant or sub-consultant that will work on this project, provide a resume that
includes a summary of professional experience and successfully completed projects relevant to
this Comprehensive Plan, professional qualifications, education, and other relevant skills or
abilities.
Following submission and review of each proposal, interviews may be scheduled with the project
team. Please limit resumes and other information to those people who will be directly involved in this
project.
Related Experience and References
The Consultant shall submit a minimum of three detailed descriptions of similar projects that
demonstrate the consultant's ability to perform the tasks identified and complete this project as
proposed. Each description shall include the following:
a. A description of the project scope and project goals.
b. A timeline of the planning process accompanied by a brief description of each stage of the
planning process.
c. A summary of proposed recommendations and implementation steps aligned with the project
goals and objectives.
d. A description of the stakeholder and public engagement process.
e. The initial and final line-item budget for the project.
f. A narrative explaining any differences between the initial and final budget.
g. The original and final schedule of work for the project.
h. A narrative explaining any differences between the original and final schedule.
i. References provided by the Consultant and all sub-consultants, which will include the name,
title, company name, phone number, email address, and physical address of each reference, and
may include work performed on similar projects over the past five years.
In addition to the detailed descriptions of at least three similar projects, the Consultant must submit a
copy of the final work product/ plan for one of the projects described as a representation of their work.
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Understanding of Project and Approach
This section shall demonstrate the Consultant's understanding of the requirements of this solicitation
and the Consultant's approach for addressing the project. This section shall include a work plan with
a projected timeline, including each person assigned to each task as proposed by the Consultant, to
complete the project based on each task outlined in the Scope of Work. The proposed work plan shall
include a Gantt chart, or similar project management tool, with projected start and end dates, a
proposed schedule to complete each task, and provide deliverables identified. Also included will be
the Consultant's proposed and projected participation, coordination, and involvement with City staff,
with projected time and extent to which each staff member will be involved. This section should also
include a plan for engagement with stakeholders and the general public that will ensure the
Comprehensive Plan fully addresses the items in the Scope of Work.
Cost Proposal
This section shall include a detailed description of the proposed cost for completion of the Scope of
Work and Deliverables Under Contract as identified in this solicitation.
The Consultant shall provide a clearly labeled "Total Project Cost" at the beginning of this
section. The total shall be presented on the first page of the Cost Proposal. The "Total Project Cost"
will be the official bid amount and will be used for evaluation and award purposes. In the event of any
discrepancy between the Total Project Cost and the detailed cost breakdown, the Total Project Cost
submitted shall govern.
The Consultant will provide a detailed cost breakdown for each item, including estimated costs for staff
time, wages, and materials necessary to complete the project. The proposed fee should also include
additional work not identified in the Scope of Work based upon experience and other associated
requirements. This may include, but is not limited to, additional costs related to staff time, research,
travel, additional public outreach meetings or methods, and materials. The Consultant will provide
an expectation of payment schedule with the project timeline. A budget for this project has not yet
been established.
Submission Procedure
All proposals must be organized in a clear and structured manner. Each major section of the
submission should be separated by labeled dividers to ensure ease of review and navigation. Section
titles should be clearly indicated and consistently formatted throughout the document. Completed
forms from Appendix B should be included in proposal.
All interested parties wishing to bid for this opportunity must submit a complete response (BOTH
ELECTRONIC AND HARD COPY) by 2:00 p.m. EDT, Wednesday, May 27, 2026.
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Submittal of Electronic and Hard Copy
Electronic Copy should be sent to Tina Rich (trich@fayetteville-ga.gov). Please submit your
documents via a shared folder and send an email providing a link to the shared folder. It is the
responsibility of the applicant to confirm receipt of the submission via email and that the link
remains active through the end of the bid process.
Hard Copy proposals should be sent to The City of Fayetteville, Finance Dept, 210 Stonewall Ave
West, Fayetteville, GA 30214, ATTN: Tina Rich- Purchasing. RFP Name and Number should be
clearly displayed on the envelope.
RFP Questions
All questions regarding this RFP must be submitted via email to Tina Rich at trich@fayetteville-
ga.gov before 3:00 p.m. EDT on Friday, May 15, 2026. Questions received after this time will not
receive a response. Answers to all questions will be posted on the City of Fayetteville website
(https://www.fayetteville-ga.gov/140/Bid-Opportunities) no later than noon EDT, Tuesday, May
19, 2026.
6. Evaluation and Selection
The applicant and submittal shall be evaluated, scored, and selected based upon the criteria set forth
below:
Score Subject
15 Total Project Cost
15 Past experience and quality of deliverables
10 Ability to meet time and budget requirements without amendments to contracts
10 Staff experience and capacity to dedicate time and personnel to the project
15 Detailed proposal for stakeholder and public outreach
10 Comprehensive project approach proposal
Total 75-point scale
Applicants who submit a proposal in response to the RFP may be required to give an oral
presentation of their proposal to City representatives. This provides an opportunity for the applicant to
clarify or elaborate on the proposal. This is a fact-finding and explanation session only and does not
indicate selection. It is an option of the City and at the sole discretion at the City's request.
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7. Indemnity and Disclosure
Responses must include sufficient material for the City to evaluate. The City reserves the right to
disqualify any response due to insufficient supporting or explanatory information or to request
additional supporting information. References may be checked for all parties identified under the
qualifications and experience of the applicant.
The City will not be liable for any costs incurred by any consultant in the preparation and
presentation of responses to the RFP or in the participation of negotiations or any other aspect of this
RFP process. Applicants are responsible for errors and omissions in their responses, and any such
errors and omissions will not serve to diminish their obligations to the City.
The City assumes no responsibility for delays or mis deliveries resulting from technical difficulties
or issues with the delivery of hard copy materials. Submissions must be received in both
electronic and hard copy formats to be considered responsive. Late submissions will not be
accepted, and extensions will not be granted on an individual basis unless the City extends the
submission deadline for all applicants.
The City reserves the right to reject any and all proposals received.
All proposals and associated pricing shall remain valid and binding for a period of ninety (90) days from
the proposal due date.
8. Additional Resources
a. City website - https://www.fayetteville-ga.gov
b. 2022 Comprehensive Plan - https://www.fayetteville-ga.gov/719/Plans-and-Studies
c. 2023-2026 Strategic Plan - https://www.fayetteville-ga.gov/719/Plans-and-Studies
d. Future Land Use Map for City of Fayetteville - https://www.fayetteville-
ga.gov/277/Maps
e. DCA Rules for Comprehensive Planning - https://dca.georgia.gov/community-
assistance/coordinated-planning/governing-statutes-regulations-and-guidance
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APPENDIX A: STANDARD TERMS AND CONDITIONS
No proposals received after said time or at any place other than the time and place as stated in the notice shall be
considered. Unsealed proposals will not be accepted. No responsibility shall attach to The City of Fayetteville for
the premature opening of a proposal not properly addressed and identified.
WITHDRAWAL OF PROPOSAL:
An offeror may withdraw his proposal before the expiration of the time during which proposals may be submitted
without prejudice to the proposer, by submitting a written request of withdrawal to The City of Fayetteville
Purchasing Office.
REJECTION OF PROPOSAL:
The City of Fayetteville may reject any and all proposals and must reject the proposal of any party who has been
delinquent or unfaithful in any formal contract with The City of Fayetteville. Also, the right is reserved to waive
any irregularities or informalities in any proposal in the proposing procedure. The City of Fayetteville shall be
the sole judge as to which proposal is best, and in ascertaining this, will take into consideration the business
integrity, financial resources, facilities for performing the work, and experience in similar operations of the
various offerors.
STATEMENT OF EXPERIENCE AND QUALIFICATIONS:
The offeror may be required, upon request, to prove to the satisfaction of The City of Fayetteville that he/she has
the skill and experience and the necessary facilities and ample financial resources to perform the contract(s) in a
satisfactory manner and within the required time. If the available evidence of competency of any offeror is not
satisfactory, the proposal of such offeror may be rejected. The successful offeror is required to comply with and
abide by all applicable federal and state laws in effect at the time the contract is awarded.
NON-COLLUSION AFFIDAVIT:
By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not sham or
collusive or made in the interest or in behalf of any person not therein named, and that the offeror has not directly
or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or
corporation to refrain from bidding and that the offeror has not in any manner sought by collusion to secure to
that offeror any advantage over any other offeror.
INTEREST OF:
By submitting a proposal, the offeror represents and warrants that neither a Council Member, employee nor any
other person employed by The City of Fayetteville has, in any manner, an interest, directly or indirectly in the
proposal or in the contract which may be made under it, or in any expected profits to arise there from.
DOCUMENTS DEEMED PART OF THE CONTRACT:
The notice, invitation to offerors, general conditions, and instructions for offerors, special conditions,
specifications, proposal, and addenda, if any, will be deemed part of the contract.
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PERFORMANCE PRIOR TO THE EXECUTION OF THE CONTRACT:
The successful offeror shall not begin performance of the project prior to the execution of a formal written
contract by the City and the offeror. Any offeror beginning performance prior to the execution of the contract
shall be deemed to be proceeding at the offeror's risk and shall not be entitled to any compensation for such
performance. In addition, the City reserves the right to withdraw or cancel the award of the bid.
1. The instructions contained herein shall be construed as a part of any bid/proposal invitation and/or
specifications issued by The City of Fayetteville and must be followed by each bid/proposal.
2. The written specifications contained in this bid/proposal shall not be changed or superseded except by
written addendum from The City of Fayetteville. Failure to comply with the written specifications for this
bid/proposal may result in disqualification by The City of Fayetteville.
3. All goods and materials shall be F.O.B. Fayetteville, Georgia and no freight or postage charges will be
paid by The City of Fayetteville unless such charges are included in the bid/proposal price.
4. The following number, RFP PZ740-01, should be written clearly on the outside of your envelope in order
to avoid opening in error.
5. All bids/proposals must be sealed, received and in-hand at bid/proposal due date and time. Each offeror
assumes the responsibility for having his/her bid/proposal received at the designated time and place of
bid/proposal due date. Bids/Proposals received after the stated time and date may be subject to rejection without
consideration, regardless of postmark. The City of Fayetteville accepts no responsibility for mail delivery.
Unsealed proposals will not be accepted.
6. Unless otherwise stated, all bids/proposals submitted shall be valid and may not be withdrawn for a period
of 90 days from the due date.
7. Each bid/proposal form submitted must include the name of the business, mailing address, the name, title
and signature of the person submitting the bid/proposal. When submitting a Bid/Proposal package to the City of
Fayetteville, the first page of your bid/proposal package should be the Bid or Proposal Form listing price, delivery,
etc. unless the Proposal form is requested to be in a separate sealed envelope.
8. The City of Fayetteville reserves the right to accept a bid/proposal that is not the lowest price if, in the
City's judgment, such bid/proposal is in the best interest of the City and the public. The City reserves the right to
reject any and all bid/proposals.
9. Telephone, Telegraphic or Facsimile bids/proposals will not be accepted.
10. No sales tax will be charged on any orders.
11. If applicable, completed questionnaires must be signed manually. The City of Fayetteville reserves the
right to accept or reject any bid/proposal on the basis of incomplete or inaccurate answers to the questionnaire.
12. If applicable, warranty information shall be provided.
13. Offerors shall state delivery time after receiving order.
14. Offerors shall identify any subcontractors and include an explanation of the service or product that they
may provide.
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