RFP 2024-054 Pultrusion Equipment Purchase

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
Posted Date:	Jan 24, 2024
Due Date:	Feb 13, 2024
Solicitation No:	2024-054
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

Pultrusion Equipment Purchase

RFP #2024-054

Issued Date: January 24, 2024

Response Deadline Date/Time: February 13, 2024, 11:59 p.m.

EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: Pultrusion Equipment Purchase - RFP#2024-054

Response Contact Information:

Strategic Sourcing Manager (SSM): derek.houtman@maine.edu

Email: UMSResponses@maine.edu

Request for Proposal – Pultrusion Equipment Purchase

Dated: January 24, 2024

Contents

1.0 INTRODUCTION ............................................................................................................................ 3

1.1 Definitions, Background, Purpose and Specifications .................................................. 3

1.2 General Information................................................................................................................. 6

1.3 General Submission Provisions ........................................................................................ 10

2.0 EVALUATION AND AWARD PROCESS................................................................................ 13

2.1 Evaluation Criteria ................................................................................................................. 13

2.2 Award ........................................................................................................................................ 14

2.3 Tie Bids ..................................................................................................................................... 14

2.4 Negotiations ............................................................................................................................ 14

2.5 Award Protest ......................................................................................................................... 14

3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 15

3.1 General Format Instructions ............................................................................................... 15

3.2 Response Format Instructions ........................................................................................... 15

Appendix A – University of Maine System Response Cover Page................................... 17

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 18

Appendix C – Required Cost Evaluation Exhibits................................................................. 19

Appendix D – Purchase Agreement .......................................................................................... 21

Appendix E – Organization Reference Form .......................................................................... 28

Appendix F – Submission Materials – Related Work Experience ..................................... 29

Appendix G – Submission Material - Proposal ...................................................................... 30

University of Maine System RFP

Rev. 08/16/2023

Page 2 of 30

Request for Proposal – Pultrusion Equipment Purchase

Dated: January 24, 2024

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Maine

The University of Maine, founded in Orono in 1865, is the state's land grant and

sea grant university. As the state’s only public research university, UMaine has a

statewide mission of teaching, research and economic development, and

community service. UMaine is among the most comprehensive higher education

institutions in the Northeast with nearly 100 majors and academic programs. It

attracts students from Maine and 49 other states, and more than 60 countries. It

currently enrolls more than 11,400 undergraduate and graduate students who can

directly participate in research, working with world-class scholars. UMaine offers

more than 100 degree programs through which students can earn graduate

certificates, master's, doctoral or professional science master's degrees. The

university promotes environmental stewardship, with substantial efforts campus

University of Maine System RFP

Rev. 08/16/2023

Page 3 of 30

Request for Proposal – Pultrusion Equipment Purchase

Dated: January 24, 2024

wide aimed at conserving energy, recycling and adhering to green building

standards in new construction.

1.1.3

Purpose

The University of Maine is seeking responses to provide pultrusion equipment as

defined in this document. This document provides instructions for submitting

responses, the procedure and criteria by which the Respondent(s) will be selected,

and the contractual terms which will govern the relationship between the University

and the awarded Respondent(s).

The University of Maine has developed an industry leading novel thermoplastic

pultrusion device called the Continuous Forming Machine (CFM). The purpose of

this request is to identify a solution to expand the CFM’s capabilities by upgrading

the pulling section and adding a cutoff saw, enabling the ASCC to continue

structural thermoplastic composite pultrusion research.

Pultrusion is a 1.2 Billion dollar industry, with market opportunities to increase 100-

fold. The CFM has been presented to the pultrusion industry at ACMA’s North

American and European Pultrusion Conference, and has been demonstrated to be

industry leading, and enabling of sustainable thermoplastic usage in this industry.

This technology has been credited to the University of Maine and has unlocked a

new industry of research for the ASCC, and the potential for new businesses in the

state of Maine.

The CFM equipment opens the door to adding thermoplastics into this continuous

composite manufacturing industry in a way that no other has been able to. The

current equipment is restricted from producing structural profiles and panels due

to geometric constraints and lack of automated cutting. The University is seeking

custom equipment that will enable the CFM to produce structural members of up

to 8inx25in in cross section. The new equipment should also increase the pulling

force which is sought necessary for producing the required larger members. The

new equipment must fit in the lab space dedicated to the CFM as to not block off

egress pathways, and integrate with the current control system, HMI, and modular

mounting system. Refer to section 1.1.2 for specific equipment requirements.The

University is committed to providing increased access and opportunity to diverse

businesses include and not limited to: Lesbian, Gay, Bisexual and Transgender

Business Enterprise (LGBTQ+BE); Minority Business Enterprise (MBE); Service-

Disabled Veteran Business Enterprise (SDVBE); Small Business Enterprise

(SBE); veteran-owned; service-disabled veteran-owned; HUBZone; small

disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

1.1.4

Specifications / Scope of Work

The University is seeking a pulling section and cutoff section as separate

modules that resemble traditional thermoset pultrusion equipment. The awarded

respondent(s) is expected to complete the design and build of the equipment at

their facilities. The final products will be shipped to the University of Maine for

installation where representatives from the awarded respondent(s) will conduct

the install, setup, and acceptance testing of the equipment. The University has a

required delivery date of August 31, 2024. The University is requesting that the

equipment meets the following specifications:

University of Maine System RFP

Rev. 08/16/2023

Page 4 of 30

Request for Proposal – Pultrusion Equipment Purchase

Dated: January 24, 2024

Puller:

Maximum Puller Dimensions:

Length 18ft

Width 4ft

Height 10ft

Profile Size:

Width 2ft

Height 0.75ft

Pull Force:

10,000lbf

20,000lbf (Tandem)

Usage:

Maximum 80 hours per month

Speed:

0.25ft/min to 10ft/min

Profiles:

Solid Rod

Plate

Angle

U-channel

C-Channel

Tube (hollow)

Mounting:

At least 4 vertical through holes for a bolted connection to the floor

Cutoff Saw:

Maximum Cutoff Saw Dimensions:

Length 5.5ft

Width 4ft

Height 7ft

Working Height:

University of Maine System RFP

Rev. 08/16/2023

Page 5 of 30

bid #	due date	due time	commodity	attachments	addenda
2024-054	13-Feb-2024	11:59 pm	RFP 2024-054 Pultrusion Equipment Purchase	No attachments available	RFP 2024-054 Addendum 1

RFP 2024-054 Pultrusion Equipment Purchase

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