RFP# 2025-0074-PSDTS-Non-Audible Firefighting Alert System Addendum 1
| Agency: | Santa Fe County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 23, 2025 |
| Due Date: | May 9, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
|
rfp |
RFP# 2025-0074-PSDTS-Non-Audible Firefighting Alert System |
Attachment Preview
Justin S. Greene
Commissioner, District 1
Lisa Cacari Stone
Commissioner, District 2
Camilla Bustamante
Commissioner, District 3
Adam Fulton Johnson
Commissioner, District 4
Hank Hughes
Commissioner, District 5
Gregory S. Shaffer
County Manager
April 23, 2025
SANTA FE COUNTY
Public Safety Department
Non-Audible Alert System
RFP No 2025-0074-PSDTS
ADDENDUM NO. 1
Dear Proponents,
This addendum is issued to reflect the following immediately. It shall be the responsibility of
interested Offerors to adhere to any changes or revisions to the RFP as identified in this Addendum
No. 1. This documentation shall become permanent and made part of the departmental files.
Attachment A: Pre-proposal Agenda and Sign-In Sheet
QUESTIONS AND ANSWERS:
1. What is the current primary alerting method to notify responders of a call?
A. Examples: Radio Frequency (RF) via base radio/mobile radio at each station,
Internet Protocol (IP) via CAD API, or Other
Answer: The primary alerting method in our stations is Radio Frequency via a base
radio at each station. All stations have speakers throughout the station while one station has
lighting tied to the base station which turns on when a call is received.
B. Is that alert specific to the unit(s) assigned to the call, the station(s) assigned
to the call, or department-wide for all calls?
Answer: Each station has its own two-tone radio alert. Thus, we do not page each
individual unit, only a station tone and the paid staff identifies which crews/apparatus need to
respond.
102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:
505-995-2740 www.santafecountynm.gov
2. Can floor plans of all stations with room labels be provided to design a system that offers
full coverage and best suits the needs of the department?
Answer: YES. Floor plans will be provided to the selected Offeror.
3. Can you please provide POC info from Central Square to discuss implementation and
associated costs, if required?
Answer: YES. POC information will be provided to the selected Offeror.
Please add Addendum No. 1 to the original proposal documents and refer to proposal
documents, hereto as such. This and all subsequent addenda will become part of any resulting
contract documents and have effects as if original issued. All other unaffected sections will have
their original interpretation and remain in full force and effect. Responders are reminded that
any questions or need for clarification must be addressed to Timothy Sintas, Procurement
Specialist Senior at tsintas@santafecountynm.gov.
102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:
505-995-2740 www.santafecountynm.gov
Attachment A
Pre-Proposal Conference
RFP No. 2025-0074-PSDTS
Non-Audible Fire-Fighter Alerting System
Tuesday April 15, 2025-1:30 PM
Lamy Conference Room
Contracting Agency: Santa Fe County
• Timothy P. Sintas Procurement Specialist Sr. Purchasing Division
• Bill Taylor
Procurement Manager
Purchasing Division
• Salvatore Caputo Battalion Chief
Public Safety Division
• Christen Martinez Department Administrator Public Safety Division
• Ignacio Domingues Administrative Service Manager Public Safety Division
Procurement Information
The Santa Fe County Fire Department is requesting proposals from qualified entities to provide a
non-audible alert system for the Santa Fe County Fire Fighters.
• Carefully read the Request for Proposal for requirements, terms & conditions including the
sample agreement (Sample agreement starts on page 32)
• Sequence of Events are listed on page 11
• Proposal Organization - Proposal should be organized as outlined in the RFP on page 21
and 22
• Selection of finalist – the most qualified proposal received based on the evaluation criteria
outlined in the RFP (Pages 24 & 25) will be scored by a three to five-member evaluation
committee
The County offers the following Preferences (Page 25):
N.M. In-State Business/Native American Preference Certificate
OR
N.M. Resident Veterans Preference Certificate/Native American Veterans,
AND
Santa Fe County Preference,
https://www.santafecountynm.gov/finance/purchasing-division
Please note that only current certificates copies will be considered for points. Simply stating that you
have a certificate or prints from web site is not sufficient for any points
Please submit the Acknowledgement of Receipt Form by COB April 16, 2025
Please submit all questions via email to Timothy Sintas at tsintas@santafecountynm.gov . The
last day for questions will be Monday April 21, 2025. (Any other contact with any other
county staff member or persons other than the Procurement Specialist Senior Timothy
Sintas may be grounds for disqualification.)
Response to Questions: Addendum will be issued on Friday February 25, 2025 (Only
questions answered by formal written addenda will be binding. Oral and other interpretations or
clarifications will be without legal effect.)
Proposal Submittal- Due Date: Friday, May 09, 2025 Time: 2:00 PM
Location: 102 Grant Avenue 1st floor, Santa Fe, NM 87501
Electronic submissions also available utilizing Dropbox Link:
https://www.dropbox.com/request/l7GlNQcjXQPbuPpradth
Background:
The Santa Fe County Fire Department is seeking a non-audible alerting solution to enhance
safety and efficiency by reducing reliance on audible alerts. This approach will minimize
interference with critical radio transmissions and promote awareness in high-noise environments.
NAME
Timothy Sintas
Bill Taylor
Christen Martinez
Pre-Proposal Conference
RFP#2025-0074-PSDTS
Non-Audible Fire-Fighter Alerting System
Tuesday April 15, 2025
1:30 PM (MDT)
ORGANIZATION
Santa Fe County-
Procurement
Santa Fe County-
Procurement
Public Safety
PHONE #
EMAIL
505-992-6745 tsintas@santafecountynm.gov
505-986-6373 wtaylor@santafecountynm.gov
505-992-3083 clmartinez@santafecountynm.gov
Salvatore Caputo
Ignacio Domingue
Public Safety
Emergency Management
Coordinator
505-992-3087 scaputo@santafecountynm.gov
505-992-3074 idominguez@santafecountynm.gov
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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