RFP# 2025-0074-PSDTS-Non-Audible Firefighting Alert System
| Agency: | Santa Fe County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 7, 2025 |
| Due Date: | May 9, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
|
rfp |
RFP# 2025-0074-PSDTS-Non-Audible Firefighting Alert System |
Attachment Preview
SANTA FE COUNTY
PUBLIC SAFTY DEPARTMENT
REQUEST FOR PROPOSALS (RFP)
NON-AUDIBLE FIRE-FIGHTER
ALERTING SYSTEM
NM Commodity Code(s): 34015,34021,34024
RFP NO. 2025-0074-PSDTS
APRIL 2025
RFP NO 2025-0074-PSDTS
TABLE OF CONTENTS
PAGE NO.
I.
ADVERTISEMENT .......................................................................................................4
II.
INTRODUCTION ...........................................................................................................6
A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................6
B. SCOPE OF WORK................................................................................................6
C. INSURANCE REQUIREMENTS.........................................................................7
D. DESIGNATED PROCUREMENT SPECIALIST SR .........................................8
E. DEFINITION OF TERMINOLOGY.....................................................................8
III.
CONDITIONS GOVERNING THE PROCUREMENT...............................................11
A. SEQUENCE OF EVENTS ..................................................................................11
B. EXPLANATION OF EVENTS...........................................................................12
1. Issuance of RFP ...........................................................................................12
2. Pre-Proposal Conference ............................................................................12
3. Acknowledgement of Receipt Form Due ...................................................12
4. Deadline to Submit Additional Written Questions .....................................12
5. Response to Written Questions ...................................................................12
6. Submission of Proposals .............................................................................13
7. Proposal Evaluation ....................................................................................13
8. Selection of Finalists...................................................................................13
9. Best and Final Offers from Finalists (If applicable) ...................................14
10. Oral Presentations by Finalists (If applicable)..........................................14
11. Contract Negotiations ...............................................................................14
12. Contract Award .........................................................................................14
13. Right to Protest .........................................................................................14
C. GENERAL REQUIREMENTS ...........................................................................15
1. Acceptance of Conditions Governing the Procurement .............................15
2. Incurring Cost .............................................................................................15
3. Prime Contractor Responsibility.................................................................15
4. Subcontractors ............................................................................................15
5. Amended Proposals ....................................................................................15
6. Offerors’ Rights to Withdraw Proposal ......................................................16
7. Proposal Offer Firm ....................................................................................16
8. Disclosure of Proposed Contents ................................................................16
9. No Obligation .............................................................................................16
10. Termination...............................................................................................16
11. Sufficient Appropriation ...........................................................................17
12. Legal Review ............................................................................................17
13. Governing Law .........................................................................................17
14. Basis for Proposal .....................................................................................17
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RFP NO 2025-0074-PSDTS
15. Contract Terms and Conditions .....................................................................17
16. Contract Deviations .......................................................................................17
17. Offeror Qualifications....................................................................................17
18. Right to Waive Minor Irregularities ..............................................................18
19. Change in Contractor Representatives ..........................................................18
20. Notice.............................................................................................................18
21. County Rights ................................................................................................18
22. Right to Publish .............................................................................................18
23. Ownership of Proposals .................................................................................18
24. Electronic Mail Address Recommended .......................................................19
25. Preference in Procurement by Santa Fe County ............................................19
26. Double-Sided Documents ..............................................................................20
27. Living Wage ..................................................................................................20
IV.
RESPONSE FORMAT AND ORGANIZATION ........................................................21
A. NUMBER OF RESPONSES ..........................................................................21
B. NUMBER OF COPIES...................................................................................21
C. PROPOSAL FORMAT...................................................................................21
1. Proposal Organization ...............................................................................21
2. Letter of Transmittal..................................................................................22
V.
SPECIFICATIONS .......................................................................................................23
A. INFORMATION ............................................................................................23
1. Time Frame ...............................................................................................23
B. EVALUATION CRITERIA ...........................................................................23
1. Introduction ...............................................................................................23
2. Technical Competence and Specialized Experience .................................23
3. Evidence of Understanding Scope of Work ..............................................23
4. Capacity and Capability ............................................................................24
VI.
EVALUATION OF PROPOSALS..............................................................................24
A. EVALUATION SCORING ............................................................................24
B. EVALUATION PROCESS ............................................................................25
APPENDICES
A. Acknowledgement of Receipt Form ...............................................................27
B. Campaign Contribution Disclosure Form .......................................................28
C. Resident Veterans Preference Certification ....................................................31
D. Sample Agreement ........................................................................................32
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RFP NO 2025-0074-PSDTS
I. ADVERTISEMENT
SANTA FE COUNTY
NON-AUDIBLE FIREFIGHTER ALERTING SYSTEM
RFP NO. 2025-0074-PSDTS
The Santa Fe County Fire Department is requesting proposals from qualified entities to provide a
non-audible alert system for the Santa Fe County Fire Fighters.
A completed proposal shall be submitted in a sealed container indicating the proposal title and
number along with the Offeror’s name and address clearly marked on the outside of the container.
All proposals must be received by 2:00 pm on May 9, 2025, at the Santa Fe County Purchasing
Division, 102 Grant Avenue, P.O. Box 276, Santa Fe, NM 87504-0276. Submission of Proposals
will also be accepted electronically utilizing Drobox. Please utilize the link to upload your
proposal submission.
https://www.dropbox.com/request/l7GlNQcjXQPbuPpradth
By submitting a proposal for the requested services each Offeror is certifying that it is qualified and
its proposal complies with the requirements stated within the Request for Proposals. All proposals
submitted shall be valid for ninety (90) days subject to action by the County. Santa Fe County
reserves the right to reject any and all proposals in part or in whole
A Pre-Proposal Conference will be held on April 15, 2025 at 1:30 pm. Attendance at the pre-
proposal conference is not mandatory but strongly recommended. Teams Link:
Join the meeting now
Meeting ID: 278 804 470 535
Passcode: L9rX62pa
Dial in by phone
+1 773-352-2011,,283421181# United States, Chicago
Find a local number
Phone conference ID: 283 421 181#
EQUAL OPPORTUNITY EMPLOYMENT: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and
mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender
identity.
4
RFP NO 2025-0074-PSDTS
Request for proposals will be available by contacting Timothy Sintas, Procurement Specialist,
Senior, 102 Grant Avenue, P.O. Box 276, Santa Fe, New Mexico 87504-0276, by telephone at
(505) 992-6745 or by email at tsintas@santafecountynm.gov or on the website at:
http://www.santafecountynm.gov/asd/current_bid_solicitations.
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County Purchasing Division--Advertised: April 6, 2025 and April 7, 2025.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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