RFP26-014 Project Information | Land Parcel Map | Cash Rent Lease - Hay

Agency:	Missouri Western State University
State:	Missouri
Type of Government:	State & Local
NAICS Category:	531120 - Lessors of Nonresidential Buildings (except Miniwarehouses) 541370 - Surveying and Mapping (except Geophysical) Services 541519 - Other Computer Related Services
Posted Date:	Mar 30, 2026
Due Date:	Apr 13, 2026
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Contact information:	Please Login to View Page
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REQUEST FOR PROPOSAL RFP26-014

FOR

CASH RENT LEASE- HAY

Submission Deadline: April 13, 2026

2:00 PM CST

Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at

purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the

Purchasing Department until 12:00 PM CST on April 3, 2026. Questions received after this date may not be answered.

Please reference RFP26-014 on all correspondence. Answers to the submitted questions will be emailed to each Bidder as

an addendum to this solicitation on April 6, 2026. It is the responsibility of all interested parties to read this information and

return it as part of the RFP confirming receipt.

Table of Contents

Purpose of Request ...........................................................................................................................................................3

Questions .............................................................................................................................................................................3

Submission Deadline........................................................................................................................................................3

Timeline ...............................................................................................................................................................................4

Attachment A: Pricing......................................................................................................................................................5

Attachment B: Response Cover Sheet..........................................................................................................................6

University Standard Terms and Conditions..............................................................................................................7

Missouri Western State University

Cash Rent Lease-Hay

RFP26-014

Page 2 of 10

Purpose of Request

Missouri Western State University, MWSU, is accepting sealed revenue bids for the lease of approximately

143.5 acres (mol) of land for “haying purposes” for the 2026 crop year. The land is owned by Missouri

Western State University and is divided into 9 separate parcels surrounding the main campus. Proposals are due

to Purchasing by April 6, 2026 by 2:00 PM. Late and/or faxed proposals will not be accepted.

Bid Specifications

• The lease agreement shall be entered into between Lessor and Lessee once the bids have been reviewed

and a determination has been made as to the awarding of the bid.

• The Physical Plant can be reached at 816-271-4417 for site visits.

• The land shall be left in a “mowed off state” after the haying season (normally by November 1st)

• It is expected that normal practices of land husbandry shall be followed during the lease agreement

• The baled hay and farm equipment shall be removed from the university property promptly after baling

(not to be stored on site)

• The land may be baled more than once per season

• The land shall be entered by MWSU personnel at any time for edge of parcel maintenance, removal of

weeds, educational purposes, etc.

• All parcels of land shall be either hayed or kept mowed as to provide weed control for MWSU &

community neighbors during the season

• All parcels are counted as acres (mol) for numerical purposes of land area to be hayed

• Any or all parcels shall be bid separate or together as to bring the best dollar value for MWSU for the

purpose of leasing

• A land parcel map is provided with the number of the parcel(s)

• The initial term of the lease will commence on May 1, 2026 ending November 30, 2026 with an option

to renew for two additional years.

• Lease payments shall be addressed to the Finance Department at 4525 Downs Dr Popplewell Hall 115 St

Joseph, MO 64507 on or before May 15th for year 1.

Questions

All questions should be directed to the Purchasing Department, (816) 271-4464,

purchase@missouriwestern.edu. The last day for questions regarding this RFP is April 3, 2026 at 9:00AM.

Submission Deadline

Confidential proposals must be submitted no later than April 13, 2026 2:00 PM CST to:

Missouri Western State University

Purchasing, Popplewell Hall 115

Missouri Western State University

Cash Rent Lease-Hay

RFP26-014

Page 3 of 10

4525 Downs Drive

St. Joseph, MO 64507

Faxed bid proposals will not be accepted.

Electronic bid proposals can be emailed to purchase@missouriwestern.edu with the Subject line “RFP26-014

[COMPANY NAME] Submission” from the company email domain.

Written bid proposals must be signed and sealed in mailing envelopes with the respondent’s name and address

clearly written on the outside. The RFP Number “RFP26-014” shall also be clearly marked on the outside of the

envelope or package. Proposals may not be accepted if the RFP number is not on the outside of the envelope. In

lieu of printed proposals, a non-returnable USB flash drive with only and all requested information and relevant

information uploaded may be provided in mailed envelope as previously described.

Timeline

RFP Issued

Deadline for Submission of Questions

RFP Due Date

RFP Bid Opening

RFP Award Notification (approximate)

Contract Date (approximate)

March 27, 2026

April 3, 2026 12:00 PM CST

April 13, 2026 2:00 PM CST

April 13, 2026 3:00 PM CST

April 15, 2026

May 1, 2026

Proposal Instructions

All Bidders must include the following in their proposal submission:

Attachment A – Pricing

Please ensure all information requested on Attachment A is included within the submission.

a. Section A Services Delivered Pricing

Attachment B - Response Cover Sheet

Please complete to ensure all information is accurate. Required to be included with submitted documents.

Addendum(s)

Include any addendum(s) with your initials for verification of receipt.

Missouri Western State University

Cash Rent Lease-Hay

RFP26-014

Page 4 of 10

Section A:

Attachment A: Pricing

PRICING SHEET FOR RFP26-014

HAY GROUND LEASE

Land Parcel Area

Parcel 1 Approx. (31) acres

Parcel 5 Approx. (37.4) acres

Parcel 6 Approx. (23) acres

Parcel 7 Approx. (5.3) acres

Parcel 8 Approx. (10) acres

Parcel 9 Approx. (8.2) acres

Parcel 10 Approx. (11) acres

Parcel 11 Approx. (7.6) acres

Parcel 12 Approx. (10) acres

Annual Lease

Price

Total Annual Lease Payment

Authorized Signature:

__________________________________

Date: __________________

Missouri Western State University

Cash Rent Lease-Hay

RFP26-014

Page 5 of 10

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP26-014 Project Information | Land Parcel Map | Cash Rent Lease - Hay | March 30, 2026

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