RFP26-012 Project Information | Addendum 2 | Meeting Announcement

REQUEST FOR PROPOSAL RFP26-012
FOR
EXTERNAL AUDITING SERVICES
Submission Deadline: March 9, 2026
2:00 P.M. CST
Questions and/or requests for clarification of this RFP should be submitted via email to the
Purchasing Department at purchase@missouriwestern.edu. All questions and/or clarifications can
be sent at any time regarding this RFP to the Purchasing Department until 12:00 PM CST on
February 27, 2026. Questions received after this date may not be answered. Please reference the
RFP26-012 on all correspondence. Answers to the submitted questions will be emailed to each
Vendor as an addendum to this solicitation. It is the responsibility of all interested parties to read
this information and return it as part of the RFP confirming receipt.

Table of Contents
Purpose of Request ............................................................................................................................... 3
Scope .......................................................................................................................................................... 3
Qualifications............................................................................................................................5
Questions ................................................................................................................................................. 6
Submission Deadline ........................................................................................................................... 6
Timeline ................................................................................................................................................... 6
Proposal Instructions .......................................................................................................................... 6
Evaluation ................................................................................................................................................ 7
Attachment A: ... ..................................................................................................................................... 9
Attachment B: ...................................................................................................................................... 11
University Standard Terms and Conditions .............................................................................. 12
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Purpose of Request
Proposals are being sought from parties interested in providing external auditing services from
Missouri-licensed Certified Public Accountants (CPAs) for Missouri Western State University,
MWSU, for all financial statements audits for three fiscal years to include 2026, 2027, and 2028.
MWSU's fiscal year runs from July 1st through June 30th. Audit of the basic financial
statements includes the Statement of Net Position; Statement of Revenues, Expenses, and
Changes in Net Position; Statement of Cash Flows and the Notes to Financial Statements.
Scope of Services
Services shall include preparing, reporting on, filing, and reviewing:
1. Fund Groups
A. Current Fund
1. Unrestricted
a. General Operating
b. Auxiliary Enterprise
2. Restricted
3. Loan Funds
4. Plant Funds
5. Agency Funds
2. The financial statements will be prepared in accordance with the Governmental
Accounting Standards Board Statement No. 35, Basic Financial Statements and
Management's Discussion and Analysis for Public Universities.
3. The University prepares its financial statements as a business-type activity in
conformity with applicable pronouncements of GASB. The University has the option
to apply all Financial Accounting Standards Board (FASB) pronouncements that were
issued after November 30, 1989, unless the FASB pronouncement conflicts with or
contradicts a GASB pronouncement. The University has elected not to apply FASB
pronouncements issued after the applicable date.
4. The Audit must conform to generally accept auditing standards; the standards for
financial audits contained in Governmental Auditing Standards, issued by the
Comptroller General of the United States; the single Audit Act Amendments of 1996;
and the provisions of OMB Circular A-133. Additional directives established by the
State Auditor's Office should be followed.
5. Special report requirements of the following must be met as to either opinion or
review as required:
A. Guaranteed Student/Federal Direct Loans
B. Alternative Direct Loans
C. Supplemental Educational Opportunity (SEOG)
D. Pell Grants
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E. University Work Study
F. NCAA Audit Requirements (every third year: FY28)
G. Any Special Requirements of Revenue Bond Issues
H. Other reports as they become required
6. Audit Guidelines as set forth in OMB Circular A-133 for Guaranteed Student
Loan/Federal Direct Loans, Alternative Direct Loans, Perkins, University Work
Study, Pell and Supplemental Educational Opportunity. Grants will be used in
auditing the programs. Any additional guidelines available for these programs or
areas will be used.
7. Financial statements will be supplied to the auditors by August 28, 2026 (or
negotiated date). Needed reconciliations and/or an analysis of certain accounts will
be prepared as agreed upon between the auditor and management. Computer time
will be made available should the auditors wish to use audit tapes for the financial
audit. Such computer time will be scheduled as to be convenient for both
management and the auditor.
8. A management letter covering internal control weaknesses and suggested
management improvements will be prepared and the University's responses to this
letter will be included following each recommendation in the letter.
9. The exit conference at the conclusion will include member(s) of the Board of
Governors, University personnel and representatives of the accounting firm.
10. Copies of work papers, flow charts, etc., which would be of value to the University,
will be made available to management.
11. Charges may be billed as work progresses monthly in accordance with actual time
spent as it relates to the total estimated fee, not to exceed 80%, until all reports and
letters are delivered to the University.
12. Time Table
A. Auditors may do financial aid audit the second/third week of July or a
mutually agreed upon time frame.
B. Preliminary internal control and staff interviews shall be completed on a
mutually agreed upon time frame.
C. Auditors will provide the preliminary drafts by September 28, 2026 and the
final reports will be delivered no later than October 12, 2026. The accounting
firm will be responsible for printing and supplying the final reports.
D. Auditors may be present on and around June 30, 2026 to observe inventories
and perform any other audit tests deemed necessary. Exact date to be
determined.
13. The initial term of the contract shall be for one (1) year with the option to renew for
up to two (2) additional one (1)-year terms.
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Qualifications
Related Client Experience
Please list contact information for at least three organizations to which you have provided the
product and related services listed in the scope. The Vendor authorizes MWSU to contact
such clients regarding the delivery and execution of the product you provide. References
should include the following information:
Business name and address
Contact name and telephone number
Description of project
Audit Plan
Provide a detailed explanation of the proposed audit plan. Include the following five sections:
Scope
Steps to be performed
Expected involvement of MWSU's staff (financial and information services
including estimated hours and tasks to be performed)
Automated tools to be used
Reporting and format
Proposed Audit Schedule
Provide a timeline that explains the steps from engagement to reporting, including proposed
completion dates and estimated hours.
Proposed Audit Team and Credentials
Provide detailed information about the staff who will be assigned to MWSU's audit
engagement including names, related client experience, education, skills, licensing and
credentials, and home office. For reference purposes, provide the names and contact
information for other, similarly sized clients of the partner and manager who will be assigned
to our organization. The accounting firm will furnish a brief description of their firm and a
list of persons to be assigned to the job with background material as to their qualifications
and expertise in auditing Universities and/or other not-for-profit organizations. MWSU
reserves the right to reject any member of the audit firms' staff, which it feels to be
unqualified. The firm will replace any rejected member by another person deemed acceptable
by the University.
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Questions
All questions should be directed to the Purchasing Department to
purchase@missouriwestern.edu. The last day for questions regarding this RFP is 12:00 P.M.
CST on February 27, 2026.
Submission Deadline
Confidential proposals must be submitted no later than March 9, 2026 2:00 P.M. CST to:
Missouri Western State University
Purchasing, Popplewell Hall 115
4525 Downs Drive
St. Joseph, MO 64507
Purchase@missouriwestern.edu
Faxed bid proposals will not be accepted.
Electronic bid proposals are acceptable when a password protected (searchable) PDF is emailed
to purchase@missouriwestern.edu with the Subject line "RFP26-012 [COMPANY NAME]
Submission" from the company email domain. Passwords should be sent in a separate email to
custodianofrecords@missouriwestern.edu with the Subject line "RFP26-012 [COMPANY
NAME] Password".
Written bid proposals must be signed and sealed in mailing envelopes with the Vendor's name
and address clearly written on the outside. The RFP Number (RFP26-012) shall also be clearly
marked on the outside of the envelope or package. Proposals may not be accepted if the RFP
number is not on the outside of the envelope. In lieu of printed proposals, a non-returnable USB
flash drive with only and all requested information and relevant information uploaded may be
provided in mailed envelope as previously described.
Timeline
RFP Issued February 20, 2026
Deadline for Submission of Questions February 27, 2026 12:00 P.M. CST
RFP Due Date March 9, 2026 2:00 P.M. CST
RFP Award Notification (approximate) April 6, 2026
Proposal Instructions
All vendors must include the following in their proposal submission:
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Attachment A - Questionnaire
Please ensure all information requested on Attachment A is included within the submission and
is accurate.
a. Section A Product and Services Delivered Pricing
b. Section B Product or Service Inclusions and Exclusions
c. Section C Experience, Performance
Attachment B - Response Cover Sheet
Please complete to ensure all information is accurate. Required to be included with submitted
documents.
W-9
Please complete with current date and signature.
Affidavit of Work Authorization
Bidders must submit a notarized Affidavit of Work Authorization and completed MOU
signature pages. E-Verify is an example of a federal work authorization program. Acceptable
enrollment and participation documentation consists of completed copy of the E-Verify
Memorandum of Understanding (MOU). For vendors that are not already enrolled and
participating in a federal work authorization program, E-Verify is available at:
https://www.e-verify.gov/
Addendum(s)
Include any addendum(s) with your initials for verification of receipt.
Evaluation
All proposals will be evaluated based on the following key criteria:
Demonstrates understanding of the purpose, nature, requirements, and vision - 10%
Demonstrates vendor strengths, experience level and expertise with project - 10%
Demonstrates the ability to execute the requirements and specifications with completeness
and quality of response, including clear deliverables and compliance - 20%
Demonstrates the innovation, market evolution, and approach to modern process
improvements to maximize effectiveness and efficiency - 5%
Proposed cost - 20%
Availability of Vendor to complete scope as outlined in timeline on-time and on-budget -
20%
Reference completeness of required information and subsequent reports - 10%
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Additional criteria may be considered by the selection committee unique to the product or
service - 5%
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Attachment A: Questionnaire
IMPORTANT: This questionnaire is part of the proposal and must be completed and submitted
with the RFP. Each Vendor must answer all questions, fill in all blanks, and provide all required
documentation. Any errors, omissions, or misrepresentation of information may be grounds to
reject the proposal or cancel any RFP contract award.
Section A: Audit Fees
RFP26-012 BID PRICING SHEET
Year 1 Year 2 Year 3 Estimated
FY2026 FY2027 FY2028 Hours
Audit of Financial Statements $ $ $
Student Financial
Aid Programs $ $ $
Fee to audit each additional major
federal program $ $ $
NCAA Audit - FY28 (every 3 years) X X $
Fee for printed-bound reports (per
copy)
*MWSU will require 4 initially but may
request additional copies. $ $ $ X
Estimated out-of-pocket expenses and
travel $ $ $
Estimated additional expenses to
perform audit (itemized)
$ $ $
$ $ $
$ $ $
$ $ $
TOTAL COST OF AUDIT/HOURS $ $ $
Hourly Rate for additional services $ $ $ X
*Please attach an additional page for details and/or additional fees if needed.
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Section B: Experience, Performance and References
1. Describe the Vendor's business and operations within the last 10 years.
City and State, Name of Business, Years in Business, Type of Business
2. Describe the warranty and/or included maintenance schedule for the product or service:
3. Describe the process and requirements for handling maintenance, troubleshooting or
customer services that are not covered by the Vendor's standard maintenance program:
4. Does the Vendor maintain or contract with any third-party/facility to provide
maintenance and customer services within 50 miles of our base location, 4525 Downs
Dr., St. Joseph, MO 64507? If yes, state each location or provide a list of such
facility(ies). If not, state the location of the customer service facility the Vendor
maintains nearest to the base location:
5. Describe the process and timeline for the delivery and implementation of products:
6. In the past 10 years, has the bidder or any of the bidder's owners, officers, or partners
been found liable in a civil suit or found guilty in a criminal action for making any false
claim or material misrepresentation to any public agency? If yes, explain:
7. Explain the process for managing and resolving complaints for all parties involved:
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