RFP 2025-07 Project Based Voucher (PBV) Services Addenum 3

Agency:	Montgomery Housing Authority
State:	Alabama
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Dec 31, 2025
Due Date:	Jan 9, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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525 South Lawrence Street

Montgomery, Alabama 36104

REQUEST FOR PROPOSALS (RFP) 2025-07

Project Based Voucher (PBV) Program Services

DATE ISSUED:

Thursday, December 18, 2025

TYPE OF PROJECT:

The Montgomery Housing Authority (“MHA”) seeks proposals

from qualified developers for the Project Based Voucher (PBV)

Program.

CONTACT PERSON:

Sheila Brown, Procurement/Contract Administrator

sbrown@mhatoday.org

SOLICITATION CONFERENCE (optional):

Monday, December 29, 2025, at 2:00 p.m. (CST)

Via Zoom

https://us06web.zoom.us/j/81461455817?pwd=bpVGBabXOx

SKIOBtxakH0Du7MOtlJm.1

Meeting ID: 814 6145 5817

Passcode

LAST DAY FOR QUESTIONS:

Monday, January 2, 2026, at 3:00 p.m. (CST)

SUBMISSION DEADLINE:

Friday, January 9, 2026, at 3:00 p.m. (CST)

SUBMISSION ADDRESS:

Sheila Brown, Procurement/Contract Administrator

Montgomery Housing Authority

525 South Lawrence Street

Montgomery, Alabama 36104

Separate sealed proposals will be accepted at the MHA’s Procurement/Contract Office, 525 South Lawrence

Street, Montgomery, Alabama 36104, until the date and time noted above. Proposals will be held in

confidence and not released in any manner until after the contract has been awarded.

The responsibility for submitting a response to this RFP at the MHA on or before the stated time and date will be

solely and strictly the responsibility of the respondent. The offeror shall wholly absorb all costs incurred in the

preparation and presentation of the proposal.

Copies of this RFP are available by visiting MHA’s website at www.mhatoday.org, visiting the Housing

Agency Marketplace at https://ha.internationaleprocurement.com , or can be requested in writing by

emailing Sheila Brown at sbrown@mhatoday.org.

The Montgomery Housing Authority

RFP 2025-07 Project Based Voucher (PBV) Services

TABLE OF CONTENTS

GENERAL INFORMATION

Introduction

Purpose

Method of Solicitation

Obtain Copies of this Solicitation

PART I-PROJECT BASED VOUCHER PROGRAM

PART II-PROJECT SITE REQUIREMENTS

PART III – INSTRUCTIONS FOR SUBMITTING PROPOSALS

3.1 Submission of Proposals

3.2 Interpretation/Questions

3.3 Addendum and Update Procedures for the RFP

3.4 Proposal Format

3.5 Submittal Forms

3.6 Acceptance of Proposals

3.8 Withdrawal of Proposals

3.9 Award of Contract

3.10 HUD Debarment and Suspension List

3.11 Certification of Legal Entity

3.12 Cost Borne by Respondent

3.13 Best Available Data

3.14 Contact with MHA, Staff, Board Members and Residents (Conflict of Interest)

3.15 Licenses and Insurance

3.16 Respondent Responsibilities

3.17 No Claim Against MHA

PART IV – SUBMISSION REQUIREMENTS

4.1 Tabbed Proposal Submittal

4.2 Proposal Pricing/Cost

4.3 Required Certifications/Forms

PART V – SELECTION PROCESS

5.1 Determination of Responsiveness

5.2 Evaluation Criteria

5.3 Selection

PART VI – GENERAL CONDITIONS

6.1 Awards

6.2 Form of Purchase

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The Montgomery Housing Authority

RFP 2025-07 Project Based Voucher (PBV) Services

6.3 Assignment or Transfer

6.4 Disputes

6.4.1 Issues Causing Protest

6.4.2 Filing the Protest

6.4.3 Informal Resolution

6.4.4 Resolution

6.4.5 Contract Documents

6.5 Section 3 Clause

GENERAL INFORMATION

Introduction

The Montgomery Housing Authority (MHA) was established in 1939, as a local control entity in Montgomery,

Alabama, for the provision and administration of publicly funded affordable housing built as part of President

Franklin D. Roosevelt’s New Deal following the Great Depression. The Montgomery Housing Authority’s currently

has approximately 1,184 Public Housing (PH) units across multiple apartment complexes in the City of

Montgomery, AL. The Montgomery Housing Authority (MHA) administers over 3,000 HCV vouchers in Autauga,

Elmore, and Montgomery Counties. MHA also provides Project-Based rental assistance where the rental

assistance is tied to a specific unit. In addition, MHA has several special purpose voucher programs including,

Homeownership and Veterans Affairs Supportive Housing (VASH), Foster Youth Initiative, and Emergency

Housing Vouchers.

Purpose

The Montgomery Housing Authority (MHA) is requesting proposals from Developers for the Project Based

Voucher (PBV) Program.

PBV applications will be accepted for up to 50 general vouchers for projects serving families and another 50

exception vouchers for properties that will exclusively serve populations that are elderly (age 62 and older),

disabled, homeless, veterans, or are in a census tract with a poverty rate of less than 20%.

Proposals will be accepted for properties that will be newly constructed or substantially rehabilitated with a

minimum of 10 BV units per project. The maximum number of general vouchers per project is 25% of the total

units in the property. The maximum number of exception vouchers per project is 100% of total units in the

property.

Method of Solicitation

MHA is soliciting competitive proposals from qualified developers with a documented record of accomplishments

providing the required services. The Request for Proposals (RFP) seeks to identify potential developers for the

scope of services listed herein.

Obtain Copies of this Solicitation.

Single copies of the RFP package may be obtained, at no cost by:

1. Visiting the MHA’s website at: www.mhatoday.org

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The Montgomery Housing Authority

RFP 2025-07 Project Based Voucher (PBV) Services

2. Downloading at the Housing Agency Marketplace (E-procurement) at

https://ha.internationaleprocurement.com

3. Requesting via email to sbrown@mhatoday.org

PART I - PROJECT BASED VOUCHER PROGRAM

This Project Based Voucher Program solicitation is designed to conform to PIH Notice 2017-21 published on

October 30, 2017, and 24 CFR Part 983.

PBV Commitments - MHA will select properties pursuant to the criteria set forth in this solicitation and upon

selection, will provide the following commitments if the Developer/Owner complies with the timeframes set

forth.

1. PBV Commitment Letter – MHA will provide a PBV commitment letter to projects selected under this

solicitation. The commitment letter will provide the number and type of PBV’s to be made available

and the initial contract rent and utility allowances. This commitment will only be valid until financial

closing or December 31, 2026, whichever date occurs first.

2. AHAP Agreement - MHA will execute an Agreement to Enter into a Housing Assistance Payment

(AHAP) at the time of financial closing, provided the property has received environmental clearance

under Part 58; subsidy layering approval; an independent study (appraisal, rent comp or market study)

demonstrating comparable rents; and a financial closing has been scheduled. An AHAP agreement will

not be provided until MHA has received confirmation of a scheduled closing date which must occur by

December 31, 2026.

3. HAP Contract – MHA will execute a Housing Assistance Payment (HAP) Contract upon completion of

construction; receipt of Certificate(s) of Occupancy; receipt of all payroll documentation confirming

compliance with Davis Bacon wages; and, all units pass inspection pursuant to the National Standards

for the Physical Inspection of Real Estate (NSPIRE). If a multi-stage project, the first phase must be

completed within 12 months from the effective date of the AHAP agreement and the final phase must

be completed within 24 months from the effective date of the AHAP agreement. If a single-phase

project, all construction must be completed within 24 months from the date of the AHAP agreement.

PBV HAP Terms – The term of the PBV HAP contract under this solicitation will be for an initial period of twenty

(20) years with an extension of up to ten (10) additional years. MHA, at its sole discretion, may provide the

ten-year extension up front at the time of closing. Regardless of the term, the HAP contract remains subject to

Congressional appropriations and funding availability.

Rent Levels – MHA will approve rents up to 110% of the HUD published Fair Market Rents provided the

independent study documents that the rents requested are comparable with unassisted market rate rents

similar in type, amenities, and location of the PBV units. Owners may request a rent increase on an annual

basis at the time of the HAP contract anniversary date. A request must be submitted sixty days prior to the

anniversary date with supporting documentation from an independent third party that the rent increase remains

reasonable in comparison with unassisted market rate rents. Rents may never exceed MHA’s applicable

payment standard for the voucher program. However, if FMR’s decrease, the PBV rents will not decrease

below the last approved rent amount.

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The Montgomery Housing Authority

RFP 2025-07 Project Based Voucher (PBV) Services

HAP Payments – Tenants will pay 30 to 40% of their monthly adjusted income and MHA will provide rental

assistance payments for the difference between the tenant rent and the approved contract rent for the unit.

HAP payments will be issued directly to the owner on a monthly basis.

Occupancy – All newly admitted applicants for Project Based Voucher units must have annual incomes at or

below 50% of the Area Median Income. Applicants admitted from other HUD assisted housing are exempt

from this income limit, but no applicant can be admitted to a PBV unit with zero housing assistance. MHA will

maintain a property specific waiting list for each PBV project. MHA will maintain the PBV waitlist and provide

the owner with eligible names of qualifying applicants. Owners must provide MHA with a written status report

of all applicants selected, denied or non-responsive, monthly. Owners are responsible for screening applicants

utilizing the same criteria used for non-subsidized tenants in the property. All units must be occupied by

appropriately sized households as determined by MHA’s occupancy standards. If a household size changes

during their occupancy in a PBV unit, the owner must move the family to an appropriately sized unit

immediately upon availability. If the property does not have an appropriately sized unit for the family, the

owner must refer the family to MHA who will provide the family with alternate housing options pursuant to the

policies set forth in MHA’s HCV Administrative Plan.

Vacancy - PBV units that remain vacant for more than 60 days will be removed from the HAP contract unless

the owner can demonstrate that the extended vacancy was beyond the control of the owner. However, no

vacant unit will remain under the HAP contract for a period beyond 120 days regardless of cause.

Choice Mobility – After one-year residing in a project-based voucher unit, households may request a Choice

Mobility (tenant-based) voucher. To be eligible for a Choice Mobility voucher, the household must be in good

standing at the PBV unit, and a voucher must be available. If a voucher is not available, the household will be

placed on the Choice Mobility wait list until a voucher becomes available. If the household is not in good

standing, they cannot request a Choice Mobility voucher until their next regularly scheduled recertification.

Unit Inspections – After the initial unit acceptance inspection, units shall be inspected as follows:

• All vacant units shall be inspected prior to re-occupancy.

• On an annual basis, 20% of the total PBV units in the project shall be inspected. If more than 20% of

units inspected fail the inspection, then all PBV units shall be inspected that year.

• Units shall be inspected in response to tenant complaints related to property conditions.

Prohibited Types of Housing – The following types of housing are prohibited from participation in the Project

Based Voucher program:

• Units on the grounds of a penal, reformatory, medical, mental, or similar public or private institution.

• Nursing homes or facilities providing continuous psychiatric, medical, nursing service, board and care,

or intermediate care.

• Units that are owned or controlled by an educational institution or its affiliate and designed for

occupancy by the students of the institution.

• Shared housing; Cooperative housing; Transitional housing; Manufactured homes or Owner-occupied

housing.

• Hi-rise family units.

• Any housing units receiving subsidy from another source including public housing dwelling units; units

subsidized with any other form of Section 8 assistance (i.e. tenant based or project based assistance);

units subsidized with any governmental subsidy that covers all or any part of the operating costs of the

housing; units subsidized with Section 236 / Section 521 / Section 202 / Section 811 / Section 101

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 2025-07 Project Based Voucher (PBV) Services Addenum 3

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