RFP ? Program Support Services ? Brownfields Environmental Skills Training (BEST) Program

Agency: City of Rochester
State: New York
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541620 - Environmental Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
  • 611430 - Professional and Management Development Training
Posted Date: Jan 11, 2024
Due Date: Feb 2, 2024
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RFP – Program Support Services – Brownfields Environmental Skills Training (BEST) Program

Introduction

The City of Rochester is seeking proposals from qualified Consultants to provide program support to the City of Rochester BEST Program. The goal of the BEST Program is to train a total of 100 students over four (4) years for placement in the environmental construction fields. This program is being funded through a Brownfields Job Training Grant (BJT) grant from the United States Environmental Protection Agency (EPA) to the City.

The BEST Program is a comprehensive, multi-partner effort designed to lead to sustainable, long-term environmental employment and to make sure affected residents share in the economic benefits derived from Brownfields redevelopment. The BEST Program will specifically target dislocated workers; severely underemployed individuals; and unemployed individuals including low-income and minority residents, veterans, and those with little or no advanced education.

This RFP is for a component of the BEST Program.

To download the RFP, click here .

Questions

To ensure that all Respondents have a clear understanding of the scope and requirements of the RFP, the City will respond to all questions submitted via email by Monday, January 22, 2024 at 3:00 PM to:

Michelle Costanzo
Senior Administrative Analyst
DES/Division of Environmental Quality
Email: Michelle.Costanzo@CityofRochester.gov

Responses to questions received will be posted on this web page Friday, January 26, 2024.

To view questions and responses, click here.

Proposal Submission Deadline

Three (3) hard copies and one (1) electronic pdf version of your proposal for this RFP must be received by Michelle Costanzo by 4:00 PM on Friday, February 2, 2024.

Attachment Preview

City of Rochester
Department of Environmental Services
Division of Environmental Quality
Request for Proposals
Program Support Services
Brownfields Environmental Skills Training (BEST) Program
(This project is funded through a grant from the U.S. Environmental Protection Agency (EPA))
Though this project has been funded, wholly or in part, by the EPA, the contents of this
document do not necessarily reflect the views and policies of the EPA.
Release date: January 11, 2024
Date Due: February 2, 2024
Submit Proposals to:
Michelle Costanzo
Senior Administrative Analyst
City of Rochester Division of Environmental Quality
30 Church Street, Room 300B
Rochester, NY 14614
585-428-6649 (office)
Michelle.Costanzo@CityofRochester.gov
I.
PURPOSE
The City of Rochester requests proposals from qualified individuals or organizations to provide
program support for the Brownfields Environmental Skills Training (BEST) Program. The goal
of the BEST Program is to train a total of 100 students over four (4) years for job placement in
the environmental construction fields. This program is being funded through a Brownfields Job
Training Grant (BJT) grant from the United States Environmental Protection Agency (EPA) to
the City.
II. GENERAL BACKGROUND AND INFORMATION
The BEST Program is a comprehensive, multi-partner effort designed to lead to sustainable,
long-term environmental employment and to ensure that residents impacted by brownfields
share in the economic benefits derived from Brownfields redevelopment. The BEST Program
will specifically target dislocated workers, severely underemployed individuals, and unemployed
individuals including low-income and minority residents, veterans, and those with little or no
advanced education. The content of the training has been designed based on substantial input
from environmental employers canvassed through survey, the Workforce Advisory Council, and
consultation with other communities that have had successful EPA BJT grant funded programs.
The primary goal of the BEST Program is to train disadvantaged individuals and place them in
stable jobs in the environmental construction industry. This RFP is for a component of the BEST
Program.
Timeline
Activity
Time
Date
RFP Release
1/11/2024
Deadline for questions
3:00 pm
1/22/2024
Response for questions submitted
4:00 pm
1/26/2024
Proposals due
Consultant Selection and Award
Notification
City Council Approval of
agreement with Consultant
Agreement Start Date
4:00 pm
2/2/2024
March 2024 April 2024
TBD
April 2024 May 2024
The dates shown above may be subject to change within the City of Rochester’s sole discretion
and upon written notification as set forth herein.
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III. COMMUNICATIONS
All communications by parties who have indicated an intent to submit or have submitted a
proposal in response to this RFP (“Respondents”), including any questions or requests for
clarifications, submission of the proposal, requests for status updates about the proposal
selection process and any other inquiries whatsoever concerning this RFP shall be sent, in
writing, to the following City staff person (“City Contact”):
Michelle Costanzo
Senior Administrative Analyst
Michelle.Costanzo@CityofRochester.gov
No contact is permitted with any other City staff member with regard to this RFP during the RFP
process unless specifically authorized in writing. Prohibited contact may be grounds for
disqualification.
Please contact Michelle Costanzo via email at Michelle.Costanzo@CityofRochester.gov with
any questions about this RFP solicitation by January 22, 2024. Any substantive changes to this
RFP made subsequent to the date of issuance will be shared with all potential proposers
receiving the RFP and posted on the City’s web page by January 26, 2024.
To ensure that all Respondents have a clear understanding of the scope and requirements of
this RFP, the City will respond to all timely questions submitted via e-mail to the City Contact by
the question deadline stated above. Questions and the responding answers will be sent via e-
mail to all Respondents who have provided an e-mail address to the City Contact and will be
posted on the City’s web page for this RFP. The City’s failure to timely respond or provide
responses to any questions shall not delay or invalidate the City’s right to make a decision to
award an agreement pursuant to this RFP.
The City will make every reasonable effort to keep Respondents informed about the RFP
process. Notifications about Timeline date changes, amendments to the RFP and other
information about the RFP will be sent by e-mail to Respondents who have provided an e-mail
address to the City Contact and will be posted on the City’s website for this RFP. The City’s
failure to provide such information shall not delay or invalidate the City’s right to make a
decision to award an agreement pursuant to this RFP.
IV. PROGRAM DESCRIPTION
The basic objectives of the BEST Program are to recruit and train 100 unemployed or
underemployed City residents in occupational and environmental areas that provide certification
toward work in the asbestos abatement, hazardous waste remediation, and environmental
cleanup fields and to place successful students in full-time employment in these environmental
fields.
The BEST Program will be carried out two (2) times per year for four (4) years, and will consist
of two (2) cohorts of up to 25 students each year with a target employment placement rate of 82
participants within five (5) years of the program start.
V. SCOPE OF SERVICES
The City is seeking the services of a Consultant to perform the following services to assist with
the implementation of the Project. Respondents proposal shall address each of the following
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services. The proposal shall address each of the requested services, using the same identifying
language, including any paragraph or section numbers or letters as used in the RFP.
The selected Consultant pursuant to this RFP will be required to provide program support for
the BEST Program over a period of four (4) years. The program will take place twice per year
within a 5-week period for each cohort of 12-13 students. In total, up to 25 students will be
trained each year in two (2) groups of 12-13 students.
A. Required Services
The Consultant will provide assistance to the City of Rochester to implement the BEST
Program. The Consultant will work under the direction of the BEST Program Manager.
The Consultant shall provide the following services:
1. BEST program support services for unemployed or underemployed City
residents twice per year within a five (5) week period for a total of 10 weeks per
year at approximately 30 to 35 hours per week;
2. Assistance with a range of pre-employment case management services,
including but not limited to the assessment of program candidate eligibility and
resource needs, job readiness skills instruction, and assistance to the selected
candidates in preparing for environmental training and finding environmental
career opportunities;
3. Assistance with scheduling, supervising, and coordinating technical training
activities for program participants;
4. Attendance at meetings, conferences and environmental training sessions;
5. Collection and reporting of data for grant purposes and ensuring grant
compliance;
6. Coordination with other agencies and organizations to ensure the provision of
support services to program participants as needed;
7. Other program or project support services as reasonably requested by the City and
within the available project budget.
VI. AGREEMENT TERM
The term of this agreement shall be four (4) years from the date of execution.
VII. PROPOSAL SUBMITTAL REQUIREMENTS:
Proposals must be postmarked or received by the City no later than February 2, 2024.
Three (3) hard copies and one (1) electronic pdf version of your proposal for this RFP are to be
delivered by 4:00 PM on February 2, 2024 to:
Michelle Costanzo
Senior Administrative Analyst
4
City of Rochester Division of Environmental Quality
30 Church Street, Room 300B
Rochester, NY 14614
Michelle.Costanzo@CityofRochester.gov
Each proposal shall be signed by an individual authorized to enter into and execute contracts on
the Respondents behalf. Unless otherwise specified in its proposal, Respondent represents
that it is capable of meeting or exceeding all requirements specified in this RFP.
Submission of a proposal shall be deemed authorization for the City to contact Respondents
references. Evaluation of proposals will be conducted by the City based on information provided
in the Respondents proposals and on such other available information that the City determines
to be relevant. The evaluation of proposals may include an on-site assessment, meetings with
authorized personnel, and may involve the use of a third-party consultant.
The Respondent selected by the City will be required to enter into a Professional Services
Agreement (PSA) with the City (see Attachment A, the Citys standard PSA form). The
establishment of a PSA is contingent upon approval by City Council for all Agreements in
excess of $20,000 or for a period of more than one year and upon the availability of funds for
such an agreement. Unless otherwise stated in the proposal, the Respondents response to this
RFP shall be deemed its acceptance of the terms of this PSA. (Note: Attention is directed to the
Citys Living Wage requirements and MWBE and Workforce Utilization Goals)
Respondents shall provide sufficient information in their written proposals to enable the City
review team to make a recommendation to the Mayor. The City reserves the right to invite any
or all Respondents to an interview to discuss their proposal. Any expenses resulting from such
an interview will be the sole responsibility of the Respondent. The City is under no obligation to
select any of the responding Respondents or to conduct the Project described herein. The City
may amend or withdraw the RFP at any time, within its sole discretion. The City shall have no
liability for any costs incurred in preparing a proposal or responding to the Citys requests with
respect to the proposal.
VIII. PROPOSAL CONTENT
Proposals submitted in response to this RFP must include the following:
A. Experience and Qualification providing the Training Listed in Section V.
1. A brief discussion of your experience providing program assistance to organizations
and/or individuals employed or seeking career-based employment opportunities.
2. Identify the number of years you have been providing such program assistance.
3. If you have provided program support targeted to unemployed/underemployed or
other disadvantaged student groups, please describe the type of assistance provided
and relevant context of such program support. If you have provided program support
or otherwise participated in USEPA EWDJT or USEPA BJT grant funded programs,
please describe the assistance provided and/or nature of your involvement.
B. Program Support Staff
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