RFP 26-87 Professional Services - TDHCA Colonia Self Help Center

RFP 26-87 PROFESSIONAL MANAGEMENT SERVICES
TDHCA COLONIA SELF HELP CENTER
Val Verde County is seeking to enter into a four (4) year professional service contract with an experienced and competent
non-profit organization or a local community action agency that qualifies as an eligible entity under 42 U.S.C. Section 9902,
or a local housing authority to manage Val Verde County's contract with Texas Department of Housing and Community
Affairs Self Help Center under this chapter.
SUBMITTAL OF PROPOSAL INSTRUCTIONS
Submit your proposal of services to the address below and label the outer envelope with the following information:
Melissa Vasquez
Val Verde County Purchasing Department
509 E. Gibbs Street
Del Rio, Texas 78840
Reference: RFP 26-87 PROFESSIONAL MANAGEMENT SERVICES on outer envelope.
Proposals must be received at the above location no later than 10:00 A.M. (CST) on September 29, 2026.
SCOPE OF WORK
The non-profit organization to be hired is to provide contract related management services to the county, including but
not limited to the following area:
Financial management
Recordkeeping requirements
Environmental clearance procedures
Real property acquisition procedures under Uniform Act
Equal employment opportunity/Section 504 requirements
Labor standards monitoring
Housing rehabilitation/affordable housing
Contract close-out assistance
Actual tasks to be performed under each of these categories are specified in the project description.
STATEMENT OF QUALIFICATIONS
Val Verde County is seeking to contract with a competent non-profit organization with the following qualifications:
Experience in managing Federally funded construction projects
Experience working with the Community Development Block Grant Program, either through HUD
Entitlement/Small Cities or Texas Community Development Program
Consultant/Firm is not debarred or suspended from the Excluded Parties List System (EPLS) in the System for
Award Management (SAM) www.Sam.gov.
As such, please provide within your proposal, a list of client local governments as well as resumes of all employees who
will or may be assigned to provide technical assistance on the projects of the grant if your organization is awarded this
contract.
PROPOSED COST OF SERVICE
This grant has approved costs for the different components specified in the grant contract. Please note that Val Verde
County will not use lowest/best bid as the sole basis for entering into this contract.

QUESTIONS
All questions for this request for proposal must be in writing and submitted to Melissa Vasquez at
mvasquez@valverdecount.texas.gov by September 17, 2026 at 4:30 P.M. (CST). All responses will be available by visiting
www.valverdecounty.texas.gov under Bid Opportunities by September 18, 2026 at 4:30 P.M. (CST). Access to all addenda
and Q&A will be available on the county website at www.valverdecounty.texas.gov.
The County reserves the right to negotiate with any and all consultants or firms that submit proposals, as per the Texas
professional Services Procurement Act and the Uniform Grant and Contract Management Standards.
The successful offeror must ensure that employees and applicants for employment are not discriminated against because
of race, color, religion, sex, sexual identity, gender identity, or national origin.
All contractors and/or subcontractors who are debarred, suspended or otherwise excluded from or ineligible for
participation on federal assistance programs may not undertake any activity in part or in full under this project.
Val Verde County is an Affirmative Action/Equal Opportunity Employer.
Val Verde County encourages proposals from Section 3 Residents, Minority Business Enterprises, Small Business
Enterprises, Women Business Enterprises, Labor Surplus Area Firms and any other applicable disadvantaged businesses
including HUBs are encouraged to submit bids.
EVALUATING CRITERIA
The proposals received will be evaluated and ranked according to the following:
Criteria Maximum Points
Experience 40
Work Performance 25
Capacity to Perform 10
Proposed Cost 20
Affirmative Action 5
Total 100

Administration/Professional Services Rating Sheet
RFP 26-87 Professional Project Management Services
for TDHCA Colonia Self Help Center
Recipient: Val Verde County Date:
Name of Respondent:
Evaluator's Name:
Rate the Proposer of the Request for Proposals (RFP) by awarding points up to the maximum listed for each factor.
Information necessary to assess the Proposer on these criterial may be gathered either from past experience with the
Proposer and/or by contacting past/current clients of the Proposer.
Experience - Factors: Max Pts. Score
1. Related Experience /Background with grant funded projects 20
2. Related Experience/Background with specific project type (Housing rehabilitation, 5
acquisition of property, coordination with regulatory agency, etc.)
3. Certified Administrator of grant programs 5
4. References from current and past clients 10
Subtotal 40
Work Performance - Factors: Max Pts. Score
1. Submits requests to client/TDHCA in a timely manner 5
2. Responds to client/TDHCA requests in a timely manner 5
3. Past client/TDHCA projects completed on schedule 5
4. Quality of work is consistently of high quality with low level of errors 5
5. Past Client/TDHCA projects have low level of monitoring 5
findings/concerns
Subtotal 25
Capacity to Perform - Factors: Max Pts. Score
1. Qualifications of Professional Administrators/Experience of Staff 5
2. Demonstrated understanding of the Scope of the project 5
Subtotal 10
Proposed Cost - Factors: Max Pts. Score
1. Manages projects within budgetary constraints 20
Affirmative Action - Factors: Max Pts. Score
Aware of federal laws and regulations 5
Max Pts. Score
Experience 40
Work Performance 25
Capacity to Perform 10
Proposed Cost 20
Affirmative Action 5
TOTAL SCORE 100

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
COLONIA COUNTY SELF-HELP CENTER
CONTRACT NO.
EXAMPLE
COUNTY OF VAL VERDE, TEXAS
EXHIBIT A
PERFORMANCE STATEMENT
Contractor shall carry out the following activities in the Val Verde County Colonia Self-Help Center (SHC) service area Colonia of Rise
Estates, Val Verde Park, Val Verde Park #2, Cienegas Terrace, and the Town of Comstock or as set forth by Commissioners Court. The
persons to benefit from the activities described in this Performance Statement must be receiving service or a benefit from the use of
the new or improved facilities and activities for the contract obligations to be fulfilled. The Contractor shall ensure that the amount
of funds expended for each activity described does not exceed the amount specified for such activity. The total number of beneficiaries
to be targeted will be four thousand nine hundred thirty-eight (4,938) persons of which four thousand nine hundred thirty-eight
(4,938) or one hundred percent (100%) are of low-to-moderate income.
PUBLIC SERVICE
Tool Library
The tool lending library is an area-wide public service activity and the Contractor shall operate one (1) tool lending library the
duration of the contract term, maintain and purchase tools as necessary to provide tools for home construction and improvements
for the benefit of Colonia residents who are building or repairing their residence or installing necessary residential infrastructure.
The Val Verde County CSHC will complete a minimum of four hundred (400) tool checkouts within the targeted Colonias. The tool
library resources will be prioritized for the residents of the Val Verde County CSHC target areas.
These activities shall benefit four hundred (400) persons, of which four hundred (400) persons or one hundred percent (100%) are of
low- to moderate-income.
Technology Access
Contractor shall provide Colonia residents access to computers and the internet. A minimum of four hundred (400) visits by Colonia
residents from the Service Areas shall be accomplished. Access to technology shall be prioritized in the Val Verde County CSHC target
areas.
These activities shall benefit four hundred (400) persons, of which four hundred (400) persons or one hundred percent (100%) are of
low- to moderate-income.
Solid Waste Removal
Contractor shall implement a minimum of sixteen (16) solid waste removal activities such as Colonia lot cleanup campaigns, removal
of junk vehicles, large item trash pick-up, and/or used tire disposal campaigns. Approximately twenty thousand pounds (20,000 lbs.)
will be collected in total and all activities will include the proper disposal of all solid waste for the residents of the Val Verde County
CSHC target areas.
These activities shall benefit four thousand nine hundred thirty-eight (4,938) persons of which four thousand nine hundred thirty-
eight (4,938) or one hundred percent (100%) are of low- to moderate-income.
Title Related Services
Contractor shall conduct a minimum of five (5) Title Related Services to correct and regularize Contracts for Deed, clouded titles,
property transfers, intestate estates, and other title ownership matters for the residents of the Val Verde County CSHC target areas.

These activities shall benefit fifteen (15) persons of which fifteen (15) or one hundred percent (100%) are of low- to moderate-
income.
RESIDENTIAL REHABILITATION
Colonia Housing Rehabilitation
Contractor shall construct up to seven (7) residential rehabilitation for residents of the CSHC service area at a cost not to exceed
sixty thousand dollars ($60,000) per unit that will bring the rehabilitated home up to Texas Minimum Construction Standards
("TMCS").
These activities shall benefit twenty-one (21) persons, of which twenty-one (21) or one hundred percent (100%) are of low- to
moderate-income.
Housing Counseling
Contractor shall provide housing counseling related to all applicable single-family activities and that satisfies HUD Counseling
Requirements in 24 CFR Part 214.
ADMINISTRATION, PLANNING AND MANAGEMENT
Contractor shall ensure the amount of funds expended for all eligible project-related administration activities that are intended to
be charged to the contract, including the required annual program compliance and fiscal audit costs, do not exceed the amount
specified for administration.
NOT FEASIBLE FOR REHABILITATION (RECONSTRUCTION)
Contractor shall construct five (5) reconstructions of housing units and/or manufactured home replacement for residents of the
CSHC service area at a cost not to exceed seventy-five thousand dollars ($75,000) per unit. The reconstructed homes must meet the
local adopted code or, in the absence of local adopted code, must meet at a minimum the 2015 International Residential Code (not
including P2904, "Dwelling Unit Fire Sprinkler Systems"). The homes must also meet the "Texas Building Energy Performance
Standards"' in Chapter 388 of the Texas Health and Safety Code, the "Construction Requirements for Single Family Affordable
Housing" in Section 2306.514 of the State Act; and all other applicable codes, requirements, zoning ordinances.
Contractor shall work with the program participant to obtain additional funding to complete the individual activities, as necessary.
Total funds necessary to complete construction shall be identified prior to commencement of construction.
These activities shall benefit fifteen (15) persons, of which fifteen (15) or one hundred percent (100%) are of low- to moderate-
income.

NON-COLLUSION AFFIDAVIT
THE STATE OF
COUNTY OF
BEFORE ME, the undersigned Notary, on this day personally appeared known
to me to be the person whose name is subscribed to the following, who, upon oath, says:
I am the Manager, Secretary or other agent, Officer or the Principal of the Bidder
in the matter of the bids to which this affidavit is attached, and I have full knowledge
of the relations of the Bidder with the other firms in this same line of business, and
that the Bidder is not a member of any trust, pool or combination to control the
price of supplies bid on, or to influence any person to bid or not bid thereon.
I further affirm that the Bidder has not given, offered to give, nor intends to give at
any time hereafter any economic opportunity, future employment, gift, loan,
gratuity, special discount, trip, favor or service to a public servant in connection
with the submitted bid.
Signature of Affiant
SWORN TO AND SUBSCRIBED BEFORE ME, by the above affiant, who, on oath states that the facts contained in the
above are true and correct, this day of
20 .
Notary Public
(N o t a r y S t a m p or S e a l)
Name of Bidder:
Signed by: Date:
Printed Name: Title:
Address:
Telephone Number:
NOTE: SUBMISSIONS NOT ACCOMPANIED BY THIS AFFIDAVIT WILL NOT BE CONSIDERED.

CIQ
CONFLICT OF INTEREST QUESTIONNAIRE FORM
For vendor doing business with local governmental entity
(Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021)
OFFICE USE ONLY
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021

CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at
http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the
sections cited on this form.
Local Government Code 176.001(1-a): "Business relationship" means a connection between two or more
parties based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or
a family member of the officer that results in the officer or family member receiving
taxable income, other than investment income, that exceeds $2,500 during the 12-month
period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been
executed; or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more
gifts that have an aggregate value of more than $100 in the 12-month period preceding the
date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business
relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of
the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding
any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records
administrator not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local
governmental entity; or
(B) submits to the local governmental entity an application, response to a request for
proposals or bids, correspondence, or another writing related to a potential contract with
the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or
a family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.

VENDOR PROTEST PROCEDURES
In accordance with Texas Local Government code 262.027(h), any aggrieved proposer intending to protest the formal
award of this contract must file a written "Notice of Intent to Protest" with the Purchasing Agent prior to the time the
Commissioners Court takes official action to award the contract. Failure to submit this notice prior to the award shall
constitute a complete waiver of the right to protest.
PROTEST PROCEDURE
Formal protests must conform to the requirements and procedures set forth in this policy or the protest will be returned without
action. Formal protests shall be resolved in accordance with the procedure set forth in this policy.
Protests based solely on a disagreement with the evaluation results, without evidence of a procedural violation, will not be considered
valid grounds for protest.
Filing a written formal protest must be sworn and contain the following information.
Include the protester's name, address and telephone number
Solicitation number and title
A specific identification of the statutory or regulatory provision(s) that is alleged to have been violated
A specific description of each act alleged to have violated the statutory or regulatory provision(s) identified above.
A precise statement of the relevant facts that include time lines and all involved parties.
An identification of the issue or issues that need to be resolved that support the protest.
Protests must be delivered to the County Purchasing Agent.
DEADLINE FOR FILING
A protest must be filed prior to award or within five (5) business days after the posting or announcement of the award. Failure to
file within this timeframe constitutes a waiver of a vendor's right to protest.
Protests must be mailed or delivered to the Purchasing Department at:
Val Verde County Purchasing Department
Attn: Purchasing Agent
509 E. Gibbs Street
Del Rio, Texas 78840
INITIAL REVIEW
Upon receipt of a protest, the Purchasing Agent will:
Review the protest.
Purchasing Agent may request written responses to the protest from respondents and other interested parties.
Gather information and prepare documentation outlining the solicitation, evaluation and award of bid/proposal.
Purchasing Agent shall consult with the County Attorney concerning the protest.
ADMINISTRATIVE DETERMINATION
The Purchasing Agent shall promptly issue a decision in writing stating the reasons for the action taken.
A copy of the decision shall be mailed or otherwise furnished immediately to the vendor and any other interested parties.
A decision shall be final and conclusive, unless fraudulent or Purchasing Agent is directed by a Court decision.
COMMISSIONERS COURT REVIEW
If the protest relates to a contract award requiring approval by Commissioners Court, the protest and administrative determination
may be presented to the Commissioners Court for final consideration. The decision of Commissioners Court shall be final for
purposes of the County's administrative process.
CONTRACT AWARD DURING PROTEST
The County may delay contract execution while a protest is under review when practical. However, the County reserves the right to
proceed with an award when delay would not be in the best interest of the County.
LIMITATION
Nothing in this policy creates a property right or contractual entitlement for any vendor. The County reserves the right to reject any
and all bids or proposals as permitted by law.