RFP 2026-0020 Procurement & Installation of (1) Submersible (VFD) Pump Station

Request for Proposal (RFP)
For the Procurement & Installation of
(1) Submersible Variable Frequency Device (VFD)
Pump Station
(RFP 2026-0020)
PROPOSAL SUBMITTAL DEADLINE
5:00 P.M. (EST)
Wednesday, June 17, 2026
LOCATION:
SAVANNAH AIRPORT COMMISSION
400 AIRWAYS AVENUE
SAVANNAH, GA 31408
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REQUEST FOR PROPOSAL
Procurement & Installation of
(1) Submersible Variable Frequency Device (VFD) Pump Station
(RFP) 2026-0020
PURPOSE OF PROPOSAL
The Savannah Airport Commission (SAC) is soliciting proposals from qualified
contractors to provide the procurement and installation of (1) Submersible Variable
Frequency Device (VFD) Pump Station. The selected firm shall furnish all labor,
materials, equipment, supervision, and installation services necessary to complete the
work.
The scope of work includes, but is not limited to, the installation of the pump station
and associated equipment, procurement of all specified materials, and completion of
all installation, testing, and commissioning activities in accordance with applicable
codes, standards, and industry best practices. The selected provider will be
responsible for delivering a reliable and fully functional system and for supplying all
equipment, labor, management, materials, and infrastructure required to successfully
complete the project.
Participation in this RFP process is at the sole expense of the proposer. Any costs
incurred in the preparation or submission of a proposal shall not be reimbursed by the
Savannah Airport Commission. Proposals for these services will be received by the
Savannah Airport Commission until 5:00 P.M. (EST), June 5, 2026, at which time they
will be opened by the Commission's Purchasing Manager, whose contact information
is below. All responses to this proposal must be submitted through
https://savannahairport.bonfirehub.com/, and will not be accepted via email or
mail.
Christy Dixon, NIGP-CPP
Purchasing Manager
cdixon@flySAV.com
TABLE OF CONTENTS
Airport Overview pg. 3
RFP Timeline pg. 4
Contract Terms pg. 5
Requirements of Project pp. 5-8
Submittal Instructions pp. 9-10
Required Forms pg. 10-11
Evaluation Criteria & Award pp. 12-14
2

Request for Proposals
Fuel Farm Electrical Feed to Emergency Generator (RFP 2026-0020)
For Savannah Airport Commission
Airport Overview
The Savannah/Hilton Head International Airport (the "Airport") is operated by
Savannah Airport Commission, a public body corporate organized under the laws of
the State of Georgia (Georgia Code L-1952, Section 13) ("Commission"), and an
operating agency of the City of Savannah. Commission consists of five members,
appointed by the Mayor and Aldermen of the City of Savannah, for a term of five
years.
The Commission is responsible for the improvements, maintenance, and operation of
the Airport, and it is authorized to enter into contracts for the rental of buildings, land,
office space and other property; to adopt rules and regulations for the operation of
the Airport; and to have control, custody and direction of all lands, properties and
improvements affixed thereto by the actions of the General Assembly, and to have
general direction of the same. The Commission meets monthly, usually at 9:00 a.m.
on the first Wednesday of each month, in the Commission Conference Room,
located on the third floor of the terminal building at 400 Airways Avenue, Savannah,
Chatham County, Georgia. The Commission acts by and through its Executive
Director and staff on all matters pertaining to the management and operations of the
Airport.
The Airport is a 3,681-acre site located approximately eight miles northwest of the
business district of Savannah, only 45 minutes from Hilton Head Island, South
Carolina, and less than two hours from the Golden Isles at Brunswick or Charleston,
South Carolina. The following major airlines serve the airport: Allegiant Air, American
Airlines, Avelo Airlines, Breeze Airways, Delta Air Lines, Frontier Airlines, JetBlue
Airways, Southwest Airlines, Sun Country Airlines, and United Airlines. Collectively
these airlines, along with affiliated regional air carriers, transported approximately 4.1
million passengers in 2024.
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RFP Timeline Summary:
The Commission reserves the right to modify this timeline at any time.
All questions must be submitted through Bonfire and will not be accepted via email or
mail. All questions must be submitted no later than May 28, 2026, by COB (5:00pm
Questions: EST). All responses to questions will be provided through
https://savannahairport.bonfirehub.com/ in an addendum by the date noted on this
document. Please contact Christy Dixon via email at CDixon@flySAV.com for
questions.
Deadline for
Submitting June 17, 2026, by COB (5:00pm EST)
Proposals:
A Preproposal Meeting will be held on May 21, 2026 @ 10:00 a.m. Attendance of the
preproposal meeting is not mandatory for bid submission. The preproposal meeting
Preproposal will be held at 640 Gulfstream Road, Savannah, GA. 31408. Please RSVP via email
Meeting: @ mfreeman@flysav.com if you plan to be physically present for the meeting.
If you are not able to attend the Preproposal Meeting in person, there is an option to
attend the meeting via Microsoft Teams. Please contact Melanie Freeman @
mfreeman@flysav.com for the Teams Meeting Information.
Submittal All responses to this proposal must be submitted through
Information: https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.
Note: Please be sure to Acknowledge all associated addendums before submission of
proposal response. The date for the final addendum is noted below.
RFP Timeline:
Issue Date: May 5, 2026
Preproposal Meeting May 21, 2026 @ 10:00am
Written Questions/Comments Due Date: May 28, 2026
Last Addendum Released: June 5, 2026
RFP Response Due Date: June 17, 2026
Notification of Award Notifications to Bidders: NLT August 5, 2026
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Cone of Silence
Upon issuance of this solicitation and continuing until a final contract award is made
or the solicitation is withdrawn, rescinded, or cancelled, all communications regarding
this solicitation by any Respondent, proposer, bidder, or any of their officers,
employees, agents, lobbyists, or representatives are strictly prohibited, whether direct
or indirect, with any member of the governing authority, evaluation committee, or staff
of the issuing agency, except as expressly authorized in this solicitation. All
communications must be submitted in writing to the Procurement Officer identified
herein. Any violation of this Cone of Silence shall be grounds for immediate
disqualification, rejection of the submittal, or other sanctions permitted by law.
Contract Term and Renewal
A formal contract for services will be executed between the Savannah Airport
Commission (SAC) and the selected proposer prior to the commencement of any
work. No services shall begin until the contract has been fully executed by all parties.
Following contract execution, a Notice to Proceed (NTP) will be issued by the
Savannah Airport Commission.
The contractor shall not incur any costs or perform any work in advance of receiving
the official Notice to Proceed. Any work performed prior to contract execution or
issuance of the Notice to Proceed shall be at the contractor's sole risk and expense.
The Commission may adjust contract specifics between renewal periods to
accommodate changing requirements.
Convenience Termination of Contract
The Commission reserves the right to terminate the Contract, in whole or in part, at
any time if it determines that such action is in its best interest. Termination may be
initiated with or without cause, including but not limited to unsatisfactory performance
by the service provider. In such an event, the Commission will provide the service
provider with thirty (30) days' written notice, specifying the effective date of
termination. No penalties or termination fees shall be due to the service provider as a
result of such termination.
Requirements of Project: Standard Features
The contractor shall provide a complete and operational installation including, but not
limited to, the following tasks:
* (2) Submersible Pump Sleds
* Flow Inducing Shroud
* Pump Intake Screens
- 10 Hp 230VAC 3-phase Submersible turbine motor and wet end with each
capable of 200 GPM @ 90 PSI
- Submersible pump cable in non-metallic conduit
- 3" wafer style check valves
- 4" pump isolation valves & station discharge isolation valves
- 3" HDPE pump discharge spools
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- 6" Fabricated HDPE Header
- SUBFLOAT Option for easy installation or removal of submersible pump
assemblies
Outdoor Rated Control Panel to Include:
* Main disconnect
* Solid State motor overload protection with phase loss protection
* Premium grade incoming surge protection
* 7" Color HMI Operator interface
* PLC with SIMPLESENSE software including detailed flow history for required
reporting
* Pumpwatch Remote access for alerts and full control of pump station
* 48-Month Subscription included with purchase of pump station
* Data Industrial flow sensor
* Stainless Steel Pressure Transducer
* Low water level safety
* Phase loss safety
* Low discharge pressure safety
* High discharge pressure safety
* 20 HP Variable Frequency Drive per motor required for phase conversion
Additional items included:
* Factory trained on-site assistance unloading, setting and assembly of pump
station
* Factory trained on-site station start-up, station tuning, and operator training
* Factory trained installation of submersible pump station
* Estimated Freight to Job Site
* Two-year manufacturer warranty
* One-year manufacturer warranty
Contractor Responsibilities
The Contractor shall be responsible for the complete and proper execution of the
work and shall comply with and abide by the following requirements:
* Preparation and clearing of the in-water installation area, including removal of
debris, sediment, and obstructions to ensure a stable and suitable foundation for
proper pump placement.
* Furnishing and installation of the submersible pump(s), Variable Frequency Drive
(VFD) system, controls, and all associated appurtenances.
* Coordination of all required electrical connections, controls integration, and system
components necessary for full operation of the pump station.
* Performance of all required testing, start-up, and commissioning to ensure the
system operates in accordance with design and performance requirements.
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* Coordination of all shutdowns, access requirements, and scheduling with the
Savannah Airport Commission.
* Provision and maintenance of all required traffic control measures, if applicable, in
accordance with governing regulations.
* Protection of existing utilities, structures, and equipment throughout the duration of
the work.
* Restoration of all disturbed surfaces and areas to their original condition, unless
otherwise specified.
* Compliance with all applicable safety, environmental, and permitting requirements
associated with in-water and construction activities.
* The contractor shall acknowledge receipt of any warranty-related issue within three
(3) calendar days of notification and shall promptly respond with a plan to
investigate and resolve the issue in accordance with the warranty terms.
* The contractor shall be solely responsible for all traffic control, including the
preparation and implementation of a traffic control plan, and the installation,
maintenance, and removal of all devices necessary to ensure public safety and
compliance with applicable federal, state, and local regulations.
Work Hours
Upon award and prior to issuance of the Notice to Proceed, the contractor shall
submit a detailed work schedule to the Savannah Airport Commission for review and
approval. No work shall commence until the schedule has been approved and a
Notice to Proceed has been issued.
Labor and Materials
The contractor shall identify and clearly describe labor, materials, or deviations from
the stated scope of work within the RFP submittal. Any such items shall be explicitly
noted and included as part of the proposal submission in Tab C (as explained in
Submittal Instructions) for review and consideration by the Savannah Airport
Commission.
Submittal Instructions
All responses to this proposal must be submitted through
https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.
In order to provide a response to this proposal, all respondents must first register
their company by using the above link. Registration is easy and free. Please be sure
to select the NAICS codes associated with your business and/or organization. For
questions regarding vendor registration or instructions on proposal submittal,
please contact Melanie Freeman at mfreeman@flysav.com.
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All addenda associated with this RFP will be provided through
https://savannahairport.bonfirehub.com/ by the date noted on page 5 of this
document. All questions must also be submitted through
https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.
As required, it is the respondent's responsibility to ensure that all addenda are
acknowledged through submission of the Acknowledgement of Addendum Form.
Except as otherwise provided herein, proposals which are incomplete or which are not
in conformance with the law, may be rejected as non responsive. Timely Proposals
received will be subject to applicable laws and regulations governing public disclosure.
Submission of a Proposal indicates acceptance by the respondent of the conditions
contained in this RFP, and the intent to enter into an Agreement with Commission.
The Savannah Airport Commission reserves and may exercise the following
rights and options: (i) to reject any and all proposals, negotiate with any respondent,
alter the scope of work, to extend the date for submittal responses to request additional
information from any Proposer, to supplement, amend or otherwise modify the RFP
prior to the closing date and time, and reissue the RFP at any time prior to execution
of a final agreement if, in Commission sole opinion, and best interest to do so; (ii) to
supplement, amend, substitute, or otherwise modify this RFP at any time prior to
selection of one or more proposer for negotiation and (iii) to cancel this RFP with or
without issuing another RFP; (iv) to reject the proposal of any proposer who, in the
Commission's sole judgment, has been delinquent or unfaithful in the performance of
any contract with Commission is financially or technically incapable or is otherwise not
a responsible responder; (v) To reject as informal or non-responsive, any proposal
which, in Commission's sole judgment, is incomplete, is not in conformity with
applicable law, is conditional in any way, or deviates from the mandated requirements
of the RFP and; (vi) to waive any informalities in the submission process, defect, non-
responsiveness and/or deviation from this RFP that is not considered in the best
interest and/or best value to Commission, at its sole judgment. Any exceptions to the
specifications included in this RFP must be clearly stated in the proposal.
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Submittal Instructions: Organization of Submission
(Must Be Included in Response)
To ensure an efficient and consistent evaluation process, all proposals must be
organized according to the format outlined below. Proposals that do not adhere to
this structure or that lack the required documentation may be scored lower or
deemed non-responsive, which may result in disqualification. In the event of any
discrepancies or conflicts within the proposal documents, the Savannah Airport
Commission reserves the sole right to determine the appropriate resolution.
Submit data as requested in the following sections: This section will be submitted in
Bonfire under Table of Contents, per section (Tab A, Tab B, etc.) as noted below.
A. (Tab A) Cover/Letter of Interest: Each proposal must have a Cover/Letter
of Interest expressing the company's interest in being considered for this
opportunity while also summarizing the company's qualifications and
experience relevant to the scope of services. In addition, the letter will
include the company's information including the name of the company
(include any DBA names); headquarters and parent company locations;
and brief history of the company; Company's mailing address, contact
person, telephone number for primary contact person, and email address;
and a principal or officer of the company authorized to execute contracts or
other similar documents on the firm's behalf must sign the letter.
B. (Tab B) Project Schedule/Proposed Timeline: The contractor shall provide
a detailed project schedule and timeline as part of the proposal. The
schedule shall identify all major tasks and coordination requirements with
the Savannah Airport Commission. The timeline shall clearly indicate the
estimated duration for completing the entire project.
C. (Tab C) Scope of Services: The Scope of Services shall define all work
required to complete the project, including furnishing labor, materials,
equipment, and supervision; site preparation; installation of the
submersible VFD pump station; electrical and controls integration; testing,
start-up, and commissioning; and coordination with the Savannah Airport
Commission. It shall also include compliance with applicable standards
and regulations, protection of existing facilities, traffic control if required,
environmental and safety requirements, and restoration of disturbed areas.
The scope shall require manufacturer or manufacturer-authorized
installation and shall ensure delivery of a fully operational and functional
system.
D. (Tab D) Cost: The cost submission shall include a complete, itemized
breakdown of all costs associated with the project, including but not limited
to labor, materials, equipment, subcontractor services, installation, testing,
and commissioning. All pricing shall be clearly identified and separated by
line item to allow for full evaluation and comparison. Any additional or
incidental costs necessary for completion of the work shall be included and
clearly defined within the submission.
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E. (Tab E) Proof of Licensing, Insurance, & Airport Required Credentials:
Proposers must provide documentation demonstrating possession of all
required licenses, insurance coverage, and credentials necessary to
perform work at the Savannah Airport Commission. This shall include, at a
minimum:
* Valid state and local electrical contractor licenses.
* Proof of general liability, workers' compensation, and any other required
insurance.
* Any airport-specific credentials, badges, or security clearances required
to access secure areas.
All documentation must be current and submitted with the RFP response.
The selected contractor must maintain all licenses, insurance, and
credentials in effect for the duration of the project.
F. (Tab F) References for Similar, Completed Projects: Proposers must
provide information on at least three (3) comparable projects completed
within the last five (5) years. Each project submission should include:
* Project name and location
* Scope of work performed
* Completion date
* Owner or client contact information for reference
* Any relevant project documentation demonstrating experience with
similar electrical installation, conduit routing, or generator/transfer switch
work.
Submissions will be evaluated to assess the proposer's experience,
capability, and demonstrated success in completing projects of similar size
and complexity.
Required Forms (Must Be Included in Response)
The following forms must be completed in full and submitted with the proposal:
1. Proposal Certification Form. This certifies that the Respondent has certain
specific capabilities, and that the proposal accurately represents those
capabilities.
2. Non-Collusion Affidavit Form. This certifies that the Respondent has not colluded,
conspired, or engaged in any anti-competitive behavior in connection with the
preparation or submission of this proposal.
3. Acknowledgement of Addendum Form. Please sign and acknowledge all addenda
(if any) associated with this RFP.
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