RFP: Process Validation for Reverse Osmosis Treatment Plant
| Agency: | State Government of North Carolina |
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| State: | North Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 17, 2026 |
| Due Date: | Apr 8, 2026 |
| Solicitation No: | 600600SWOsmosis |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Solicitation Number: | 600600SWOsmosis |
| Project Title: | RFP: Process Validation for Reverse Osmosis Treatment Plant |
| Description: | The County of Cumberland requests proposals from qualified vendors to provide a pilot validation study for the treatment of landfill leachate using Specialty Reverse Osmosis (RO) technology. The purpose of this pilot study is to evaluate the effectiveness of the proposed system in removing PFAS compounds from leachate prior to discharge to a municipal wastewater treatment facility. The study will focus on validating operational requirements, performance metrics, and treatment efficiency to inform potential full-scale implementation. The reject stream from the RO system will be evaluated by the County during this study for additional concentration and management using foam fractionation system and destruction technology. |
| Opening Date: | 4/8/2026 2:00 PM |
| Posted Date: | 3/17/2026 |
| Status: | Open |
| Department: | COUNTY OF CUMBERLAND |
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Solicitation Number
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600600SWOsmosis
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Department
COUNTY OF CUMBERLAND
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Status Reason
Open
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Opening Date
2026-04-08T14:00:00.0000000
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Posted Date
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2026-03-17T14:37:38.0000000Z
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Primary Commodity Code
Water and sewer utilities
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Mandatory Conference/Site Visit
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Special Instructions
Questions due 04/01/2026
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Solicitation Type
*
Select RFP IFB RFI
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Owner
CHRISTINE DUCHENEAUX
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Description
The County of Cumberland requests proposals from qualified vendors to provide a pilot validation study for the treatment of landfill leachate using Specialty Reverse Osmosis (RO) technology. The purpose of this pilot study is to evaluate the effectiveness of the proposed system in removing PFAS compounds from leachate prior to discharge to a municipal wastewater treatment facility. The study will focus on validating operational requirements, performance metrics, and treatment efficiency to inform potential full-scale implementation. The reject stream from the RO system will be evaluated by the County during this study for additional concentration and management using foam fractionation system and destruction technology.
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Attachment Preview
RFP Number: Process Validation for Reverse Osmosis
Solid Waste Department
Process Validation for Reverse Osmosis Pilot Treatment System
Date of Issue: March 17, 2026
Questions Due Date: April 1, 2026 – 5:00 PM
Proposal Due Date: April 8, 2026 – 2:00 PM
Direct all inquiries concerning this RFP to:
Johnny Scott
Project Manager
Email: jscott@cumberlandcountync.gov
Phone: 910-678-7603
Proposals shall be submitted in accordance with the terms and conditions of this RFP
and any addenda issued hereto
Page 1 of 46
RFP Number: Number: Process Validation for Reverse Osmosis
Table of Contents
1.
PURPOSE AND BACKGROUND .........................................................................................................................5
2.
PROPOSAL INSTRUCTIONS & REQUIREMENTS.........................................................................................5
2.1 REQUEST FOR PROPOSAL DOCUMENT........................................................................................................5
2.2 PROPOSAL SUBMITTAL.....................................................................................................................................5
2.3 PROPOSAL QUESTIONS .....................................................................................................................................6
2.4 RFP TERMS & CONDITIONS..............................................................................................................................6
3.
NOTICES TO VENDOR ........................................................................................................................................7
3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY..................................................................7
3.2 PROPOSAL COMPLIANCE .................................................................................................................................7
3.3 PROPOSAL EVALUATION PROCESS ..............................................................................................................8
3.4 EVALUATION CRITERIA ...................................................................................................................................8
3.5 METHOD OF AWARD..........................................................................................................................................8
4.
SCOPE OF WORK & VENDOR’S PROPOSAL CONTENT REQUIREMENTS...........................................8
4.1 SCOPE OF WORK .................................................................................................................................................8
A. PROCESS VALIDATION FOR REVERSE OSMOSIS PILOT TREATMENT SYSTEM ..............................8
B. REQUIREMENTS ..................................................................................................................................................9
C. ELECTRICAL.........................................................................................................................................................9
D. OPERATION...........................................................................................................................................................9
E. MATERIALS.........................................................................................................................................................10
F. FABRICATION.....................................................................................................................................................10
G. ACCESSORIES.....................................................................................................................................................10
H. EQUIPMENT.........................................................................................................................................................10
I. TECHNICAL AND PROCESS VALIDATION REQUIREMENTS ...............................................................10
J. PERFORMANCE AND ACCEPTANCE CRITERIA........................................................................................11
K. SAMPLING & LABORATORY ANALYSIS PLAN.........................................................................................14
L. ENVIRONMENTAL PROTECTION .................................................................................................................14
M. EXECUTION (PILOT RO SYSTEM) ................................................................................................................14
N. DOCUMENTATION AND MEASUREMENT..................................................................................................15
4.2 VENDOR’S PROPOSAL REQUIREMENTS ....................................................................................................15
A. INTRODUCTION: COMPANY INFORMATION AND EXECUTIVE SUMMARY....................................15
B. QUALIFICATIONS OF THE VENDOR ............................................................................................................15
C. QUALIFICATIONS OF STAFF ..........................................................................................................................16
D. TECHNICAL APPROACH..................................................................................................................................16
Page 2 of 47
RFP Number: Number: Process Validation for Reverse Osmosis
E. COST PROPOSAL................................................................................................................................................16
5.
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
5.14
5.15
5.16
5.17
5.18
5.19
5.20
5.21
5.22
5.23
5.24
5.25
5.26
5.27
5.28
5.29
5.30
5.31
5.32
CONTRACT TERMS AND CONDITIONS .......................................................................................................16
IRAN DIVESTMENT ACT ..................................................................................................................................16
E-VERIFY ..............................................................................................................................................................16
DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ...............................................................17
CONTRACT CHANGES......................................................................................................................................17
CONTRACT TERM..............................................................................................................................................17
RECORDS .............................................................................................................................................................. 17
WRITTEN NOTICE TO PROCEED ..................................................................................................................17
APPROPRIATION OF FUNDS...........................................................................................................................17
PRICING ................................................................................................................................................................17
INVOICES.............................................................................................................................................................. 17
PAYMENT TERMS ..............................................................................................................................................18
PAYMENT SCHEDULE ......................................................................................................................................18
FINANCIAL STABILITY ....................................................................................................................................18
APPLICABLE FEMA CLAUSES........................................................................................................................18
LICENSE, PERMITS AND CERTIFICATIONS...............................................................................................18
COMPLIANCE WITH LAWS.............................................................................................................................18
SAFETY .................................................................................................................................................................19
WORK SCHEDULE .............................................................................................................................................19
INSURANCE: ........................................................................................................................................................19
GENERAL INDEMNITY .....................................................................................................................................19
NON-WAIVER OF RIGHTS ...............................................................................................................................19
ENTIRE CONTRACT ..........................................................................................................................................19
OTHER LAWS AND REGULATIONS ..............................................................................................................19
ASSIGNMENT AND SUBCONTRACTING ......................................................................................................20
CONTRACT CANCELLATION .........................................................................................................................20
INDEPENDENT CONTRACTOR.......................................................................................................................20
LAWS AND ORDINANCES ................................................................................................................................20
COMPLIANCE WITH LAWS.............................................................................................................................20
DISPUTE RESOLUTION.....................................................................................................................................20
OTHER MUNICIPALITIES ................................................................................................................................20
RETAINAGE .........................................................................................................................................................20
VENDOR REPRESENTATIONS ........................................................................................................................21
ATTACHMENT A: INSTRUCTIONS TO VENDORS................................................................................................22
ATTACHMENT B: EXECUTION OF PROPOSAL.....................................................................................................24
ATTACHMENT C: PROPOSAL COST ........................................................................................................................25
Page 3 of 47
RFP Number: Number: Process Validation for Reverse Osmosis
ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION...................................................................26
ATTACHMENT E: CERTIFICATION REGARDING LOBBYING .........................................................................27
ATTACHMENT F: NON-COLLUSION AFFIDAVIT .................................................................................................28
ATTACHMENT G: FEMA REQUIRED CONTRACT CLAUSES ............................................................................29
ATTACHMENT H: PILOT TREATMENT SYSTEM EVALUATION SHEET ......................................................42
FIGURE 1: PFAS REMOVAL PILOT SYSTEM SITE LOCATION ........................................................................43
FIGURE 2: PFAS REMOVAL PILOT SYSTEM ARRANGEMENT ........................................................................45
FIGURE 3: PFAS REMOVAL PILOT SYSTEM FLOW DIAGRAM .......................................................................47
Page 4 of 47
RFP Number: Number: Process Validation for Reverse Osmosis
1. PURPOSE AND BACKGROUND
The County of Cumberland requests proposals from qualified vendors to provide a pilot validation study for the treatment of
landfill leachate using Specialty Reverse Osmosis (RO) technology. The purpose of this pilot study is to evaluate the
effectiveness of the proposed system in removing PFAS compounds from leachate prior to discharge to a municipal
wastewater treatment facility. The study will focus on validating operational requirements, performance metrics, and
treatment efficiency to inform potential full-scale implementation. The reject stream from the RO system will be evaluated
by the County during this study for additional concentration and management using foam fractionation system and
destruction technology.
Vendors submitting proposals shall verify that they will be able to meet the Buy America/Build America provisions of the
project funding or present a plan on how you would comply with requirements, prior to execution of a future Agreement for
supply of a full-scale RO system. Selection by the County for the pilot validation is not a pre-requisite for supply of the
full-scale system, as the equipment will be procured under a separate open competitive request for proposal process
following the validation study.
The pilot validation study will be conducted at the Ann Street Landfill, located at 698 Ann Street, Fayetteville, NC 28301.
This study is intended to provide the County with critical data on the system’s ability to meet regulatory and project-specific
discharge criteria. Based on the results, the County will determine next steps regarding broader deployment and procurement
of equipment and any additional treatment processes needed to manage residual streams.
2. PROPOSAL INSTRUCTIONS & REQUIREMENTS
2.1 REQUEST FOR PROPOSAL DOCUMENT
The RFP is comprised of the base RFP document, any attachments, and any addenda released before contract award. All
attachments and addenda released for this RFP in advance of any contract award are incorporated herein by reference. By
submitting a proposal, the vendor agrees to meet all stated requirements in this section as well as any other specifications,
requirements and terms and conditions stated in this RFP. If a vendor is unclear about a requirement or specification or
believes a change to a requirement would allow for the County to receive a better proposal, the vendor is urged and
cautioned to submit these items in the form of a question during the question and answer period in accordance with Section
2.3.
Vendors shall populate all attachments of this RFP that require the vendor to provide information and include an authorized
signature where requested. Failure to include required documents and/or signatures, where requested, will result in
rejection of submitted proposals.
2.2 PROPOSAL SUBMITTAL
Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at
the address indicated in the table below.
Mailing address for delivery of proposal
via US Postal Service
Office address of delivery by any other method
(special delivery, overnight, or any other carrier)
PROPOSAL TITLE: Process Validation for Reverse PROPOSAL TITLE: Process Validation for Reverse
Osmosis Pilot Treatment System
Osmosis Pilot Treatment System
Cumberland County Solid Waste Department
Attn: Johnny Scott
698 Ann Street
Fayetteville, NC 28301
Cumberland County Solid Waste Department
Attn: Johnny Scott
698 Ann Street
Fayetteville, NC 28301
Page 5 of 47
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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