RFP ? 2025 Preventive Maintenance Project, PROJECT NO. 23137

Download the RFP

Overview

The City of Rochester Department of Environmental Services Street Design Division is soliciting a Request for Proposals (RFP). Firms must be listed on the current NYSDOT Region 4 Local Design Service Agreement (LDSA) to be eligible to submit on this proposal. The City seeks to enter into a Professional Services Agreement for the design and preparation of engineering reports and construction contract documents. This is a federally funded milling & resurfacing project that includes the design and preparation of engineering reports and construction contract documents for improvements to two arterial streets in the City of Rochester.

Communications

All communications by parties who have an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City contact(s):

Primary Contact/Project Manager: Secondary Contact:

Darin Ramsay Dominic Fekete, P.E.
darin.ramsay@cityofrochester.gov dominic.fekete@cityofrochester.gov
585-428-6695 585-428-6767

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City contact(s) will respond to all timely questions submitted via e-mail to respondents who have provided an e-mail address by the question deadline stated in the RFP and post to the City website for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

The City will make every reasonable effort to keep Respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

Pre-Proposal Meeting

A Pre-Proposal Meeting will not be held. Respondents may submit questions as needed following the communication guidelines outlined above.

Submission Delivery Information

Five (5) proposal hard-copies and one (1) electronic proposal (preferably via USB storage drive) are to be submitted no later than March 24, 2023 at 4:00 p.m. to:

Holly E. Barrett, P.E.

City Engineer

City of Rochester

Department of Environmental Services,

Bureau of Architecture & Engineering

City Hall, 30 Church Street, Room 300B

Rochester, New York 14614