RFP 6920 POST CLOSURE MONITORING OF LANDFILLS

REQUEST FOR PROPOSAL
POST CLOSURE LANDFILL
GROUNDWATER MONITORING FOR:
BOWSER RIDGE (SNL 90-104-0120)
&
WCUD (SNL 90-505)
RFP # 6920
Proposal Due Date/Time
September 4, 2026
10:00 AM
City of Johnson City
Purchasing Department
209 Water Street 37601
Johnson City, TN

RFP# 6920 - PROVIDE POST CLOSURE LANDFILL GROUNDWATER
MONITORING FOR: BOWSER RIDGE (SNL 90-104-0120) and WCUD (SNL 90-505)
PROPOSAL INSTRUCTIONS
INTRODUCTION
This document has been developed by the City of Johnson City, Public Works Department,
Environmental Division, Johnson City, Tennessee. This is a continuing effort in complying with
post closure groundwater requirements as established by the State of Tennessee, Johnson City
Environmental Assistance Center, Division of Solid Waste Management for Bowser Ridge and
closure/post closure sample agreements with State of Tennessee, Division of Remediation
(DOR). The work will be conducted in accordance with all rules/regulations/policies and
agreements with the State of Tennessee Solid Waste Act, more specifically Rule 0400-01-11-.04
for Bowser Ridge. Scope shall include Bowser Ridge and WCUD (Washington County Utility
District), with possible other City landfills and related locations as needed. Contractors will use
this document as a guidance to complete a site-specific price proposal for the work plan
described herein.
CONTRACT PERIOD:
This service contract shall be for a five (5) year period, renewable annually if all terms,
conditions and prices remain the same, and both parties agree.
PROCEDURE FOR SUBMITTAL
To be considered, Proposers must submit a complete response to this RFP using the format
provided generally below. Proposals must include a statement as to the period during which the
proposal remains valid but for purposes of this RFP, the period must be at least ninety (90) days.
Proposers can submit electronic responses per the link below. If submitting paper copies, two (2)
copies and one (1) original (3 total) of the entire proposal package. Submittals shall be enclosed
in a sealed envelope plainly identified in the upper left hand corner with the company's complete
name and address and in the lower left hand corner with "RFP # 6920 - POST CLOSURE
LANDFILL GROUNDWATER MONITORING" and delivered or mailed to Director of
Purchasing at 209 Water Street (37601), Johnson City, TN on or before 10:00 a.m.
September 4, 2026 local time. A list of respondents will be available the following business day
on the Johnson City Purchasing website:
https://www.johnsoncitytn.org/business/current___awarded_solicitations.php
It is the Proposer's responsibility to ensure receipt of submittal at the Purchasing Department by
the deadline. Late submittals will not be considered and will not be opened. Telephone,
facsimile or e-mail offers will not be accepted.
Proposals must be signed in ink by an authorized representative of the company to be considered
valid. Electronic signatures are acceptable. Unsigned offers will not be accepted and will be
declared non-responsive.
Questions or requests for clarifications shall be submitted at least 4 CALENDAR days
prior to scheduled RFP due date.
Join Zoom Meeting
RFP 6920 Post Closure Landfill Services Virtual Proposal Opening
Meeting ID: 892 8521 3233

Passcode: 587953
If you do not have access to a webcam, or you have no audio with your system, you may call this
number to join: (646) 518-9805. If you have any issues accessing the zoom web meeting please
call 423.975.2711 for direct assistance
The City of Johnson City reserves the right to reject any or all submissions, to waive technical
or legal deficiencies, to proceed or not with any proposal or process, and to negotiate such
terms and conditions of any proposal, agreement, or other contract that may be in the best
interest of the City.
Electronic Responses: Click Here
The City reserves the right to terminate or amend this process at any time.
PROPOSAL FORMAT
The proposal response shall be presented in the following sections:
1. Cover letter of understanding of city's requirements and description of services proposed.
2. Schedule of activities to complete work
3. Company qualifications
4. Employee qualifications
5. Cost proposal sheet
6. Optional work costs
7. References
8. Insurance requirements
Proposals shall be prepared simply and economically, providing a straightforward, concise
description of the firm's capabilities to satisfy the Scope of Work.
CONTACT PERSON
Direct any questions concerning this Proposal to the City's Environmental Specialist, Jim
Culbert, and phone: 423-232-5961, or e-mail: jculbert@johnsoncitytn.org. For Proposal
submittal questions, contact the City's Purchasing Director, Debbie Dillon, 423-975-2717 or
ddillon@johnsoncitytn.org.
PROPOSAL ACCEPTANCE
Proposals shall be valid for a minimum period of sixty (90) days from the date of receipt by the
City.
The contents of any proposal received shall become the contractual obligations upon the
execution of a contract by authorized representatives of both the City and the Proposer. Failure
of the successful Proposer to accept these obligations may result in cancellation of the award.
The City reserves the right to reject any and all proposals and to waive informalities,
irregularities, and technicalities in the proposal process.
The City may negotiate separately with any source in any manner necessary to arrive at a
contract agreement that is in the best interest of the City.
INSURANCE
The attached Insurance Checklist (which includes a section for the Insurance agent to complete)
and General Insurance Appendix must be completed and returned with the proposal package.
Successful vendor shall provide an approved Certificate of Insurance, as specified, prior to

contract issue. Note that the Notice of Cancellation clause (checklist item #22) applies to this
contract.
PROPOSAL WITHDRAWAL
Proposals may be withdrawn upon written request received from Proposer prior to the time fixed
for receipt.
ADDENDA
In case it becomes necessary to revise any part of this RFP, Addenda will be provided to known
proposers who received the original proposal document. Any change to the specifications herein
will be brought forward in the form of a written Addendum from the Purchasing Department and
will be provided to all interested parties. No oral interpretations or communication will affect or
change in any way the information contained herein.
CANCELLATION
Either party may cancel this contract if written notice of intent is given thirty (30) days prior to
the cancellation date.
ARBITRATION AND MEDIATION
The City shall not participate in any mediation or arbitration regarding any agreement to which it
is a party and all matters left unresolved between the City and any other party, person, or entity
shall be resolved in a court of competent jurisdiction in either Washington County, Tennessee, or
in Federal District Court in Greeneville, Tennessee.
SELECTION PROCESS
Selection of a firm will be based upon, but not limited to, the experience of the firm and the
employees to be assigned to the project, the firm's work-load and project completion timeframe
and ability to develop a realistic budget for services requested. Proposals will be reviewed and
evaluated by a committee established solely for this purpose. The City reserves the right to
choose the proposal that is determined to be in its best interest
PROPRIETARY/CONFIDENTIAL INFORMATION
Proposers are hereby notified that all information submitted as part of, or in support of, proposals
will be available for public inspection after opening of proposals, in compliance with Tennessee
statues.
REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS
This Proposal, and any response to it, also includes the City's "Requirements for Bids, Requests
for Proposals, and Contracts, etc." and the City's the "Sealed Solicitations General Terms and
Conditions" attached hereto and set forth herein as if verbatim.
RIGHTS AND OPTIONS OF THE CITY OF JOHNSON CITY
The City reserves the following rights and options:
Determine those proposers who are most qualified.
Reject any or all proposals for any reason, at its sole discretion.
Reject any or all proposals, for any reason, at its sole discretion.
Supplement, amend, or otherwise modify this RFP.
Cancel this RFP with or without submission of another RFP.
Issue additional solicitations for information and proposals, and conduct investigations
with respect to the qualifications of each respondent.

RFP# 6585 - PROVIDE POST CLOSURE LANDFILL GROUNDWATER
MONITORING FOR: BOWSER RIDGE (SNL 90-104-0120) and WCUD (SNL 90-505)
SCOPE OF WORK
WORK DESCRIPTION
The work involves sampling ground water at two closed landfills for regulatory compliance with
state rules and closure standards as specified under the Division of Solid Waste and Remediation
(DOR) accordingly.
One site is identified as the Bowser Ridge landfill and located off of Highway 26, more directly
off of Eastern Star Road North of Johnson City, Tennessee. It was operated as a pre-Subtitle D
facility by Johnson City and has been closed for approximately 32 years to date. The site is
regulated by Johnson City Environmental Assistance Center, Division of Solid Waste
Management
The other site is the Washington County Utility District (WCUD) Landfill. It was in operation
from the 1950's until the early '70's as an unregulated waste disposal site primarily accepting
general garbage and refuse. It is located in Jonesborough, Tennessee. It was closed using updated
technology and regulations in 2004 under the State of Tennessee's Voluntary Oversight and
Assistance Program (VOAP). The site is overseen and managed according to a voluntary order
with closure agreements by the Knoxville Environmental Assistance Center, Division of
Remediation (DOR).
No special needs or safety equipment known to be necessary for this work.
Prior to initiating each event, scheduling with the State and City's representative, with a reasonable
timeframe that is adequate to allow State to be present, is a requirement.
Propose a lump sum per event cost for the following two services. These will be considered on
an individual and combined basis whichever is in the City's best interest.
WATER SAMPLING
1.1 Complete sample event for each site within 30 days, weather permitting. Both sites are on semi-
annual sample frequencies (early May and early October).Sampling is the same for both
events. The most recent event reports are attached. Successful vendor shall be ready to
complete the first sample events in early October. Refer to the attached documents which
include maps for sample locations.
a. Bowser Ridge's requirements are described in the attached Corrective Action
Monitoring Plan dated April 2020.
b. Bowser Ridge also requires an annual water well review update and a water use
survey which is included along with the Spring Sample event. It is performed to
identify new groundwater users within one mile of the Bowser Ridge Landfill. This
includes verifying current off-site well/groundwater sample locations, along with
obtaining current database listings of well installations from TDEC and performing a
drive by reconnaissance of roads within a one-mile radius of the landfill. This shall be
submitted to the City at the same time the Spring Report is and be in report form with
findings, summary and conclusions.
c. WCUD's requirements are described as included in the last state report and adopted
sample protocol. Monitoring requirements shall include updating the historical
summary of results for each sample location. WCUD is on a semiannual schedule.

1.2 Services for sampling and analysis of ground water and surface water shall include visual
inspections, well purging, ground water sampling, laboratory analysis of the samples, and
preparation of a summary data report of each sampling event suitable for transmission of the data
to the State. Laboratory analysis of all samples will be conducted at Pace Analytical location
Mount Juliet, unless otherwise directed and/or approved by the City of Johnson City. Laboratory
rates will be at the established City contracted rates which shall be provided to the successful
vendor.
The City of Johnson City will retain ownership of all analytical data generated from laboratory
analysis on its behalf by any and all parties or subcontractors involving sampling ground water
and surface water at the two closed landfills and optional/additional scope of work, as applicable.
The depth to groundwater must be measured in each well prior to purging. These measurements
will be taken to the top of the PVC casings and recorded. Monitoring and reporting requirements
for Bowser Ridge are described in the Corrective Action Monitoring Plan. Visual inspections of
sampling locations, site, and/or observations of human activity that may affect physical or
chemical properties will be documented and communicated to the City of Johnson City.
Access to water sources are within reasonable distance to truck and have clear access with purge
water drums near the well for those that are required to use contaminate.
OPTIONAL WORK
Provide unit costs for the following optional items, which can be considered if needed. Often
times it is essential for assistance from the private sector in conducting related and similar
environmental work. The opportunity to do this under an existing contract could prove the most
efficient uses of financial, regulatory constraints and staff at that time. Each task will require a
written cost estimate be submitted to the City for prior approval.
1. SERVICES
Environmental Technician, (sample collection etc.) per hour
Staff Professional, per hour
Project Professional, per hour
Sr. Geologist (PG) or Sr. Engineer (PE) per hour
Principal Geologist (PG) or Principal Engineer (PE) per hour
3 EXPENSES
Transportation
- Travel Expenses, per mile
- Per diem expenses when required to stay overnight or on full time projects
outside metropolitan area of assigned office, are direct expenses multiplied by
what multiplier or other method of computation
Cost for disposal of Hazardous Waste Samples - Please provide billing computation
methodology
Cost for special equipment or supplies, permits, shipping, special printing not
customarily related to this type of work. Please provide billing computation
methodology.
Overtime charges for work other than 40-hour workweek or weekends, holidays as
needed. Please include overtime for subcontractors, drilling services in addition to
unit prices, per hour

QUALIFICATIONS
Submit a list of comparable projects by both the firm and the specific employee team members.
Supply at least three (3) references with return proposal package.
REPORTING
Once the fieldwork has been completed, two (2) copies of the semi-annual water analysis,
including an executive summary must be submitted to the City's Environmental Specialist. All
reports must be submitted to the State and other regulatory authorities as approved by the City
within jurisdictional timeframes.
SCHEDULE
Activities outlined within this scope of work are to begin within 10 days after the contract has
been awarded. This work is on-going annually. Additional work similar in scope and services
may be requested from time to time based upon unit pricing provided.
Attachments: Insurance Checklist
General Insurance Appendix
Requirements for Bids and Contracts
Proposal Form
Site Map for each site, with Water Sampling Requirements

RFP# 6920 - POST CLOSURE MONITORING FOR THE BOWSER
RIDGE AND WCUD LANDFILLS
PROPOSAL FORM
The undersigned proposes and agrees if their Proposal is accepted, to contract with the City of
Johnson City in the form of a Contract to furnish all work described herein and further certify
they are duly licensed, certified and accredited to perform the work that meets the requirements
of the City of Johnson City, Tennessee.
Attach applicable unit prices
Attach optional work costs
Lump Sum per event as per Scope of Work
1. BOWSER RIDGE WATER SAMPLING:
a. Spring Event $
b. Well Survey Update $
c. Fall Event $
2. WCUD WATER SAMPLING
This site is sampled 2 times a year/ submit
one total price for both events $
If so, please attach names and contact information for proposed alternate lab.
Name of Firm:
Address:
Email address:
Telephone: ( ) Fax: ( )
Printed Name and Title:
Signature:
Date:
THIS FORM MUST BE SIGNED AND RETURNED FOR
PROPOSASL TO BE CONSIDERED

INSURANCE CHECKLIST
(Post-closure Landfill Groundwater Monitoring)
REQUIRED COVERAGE (marked by "x") MINIMUM LIMITS
X 1. Worker's Compensation (proprietor/partners/executive officers exclusion not allowed) . . . . . . . . . . . . . . Statutory limits of Tennessee
and Employer's Liability . . . . . . . . . . . . . . . . . . . . . . $1,000,000/accident, $1,000,000/disease, $1,000,000/disease policy
limit
X 2. Commercial General Liability (including Premises/Operations) . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million
annual aggregate
X 3. Automobile Liability & Owned/Hired/Non-Owned Vehicles . . . . . . . $1,000,000 BI/PD each accident, Uninsured Motorist
X 4. Independent Contractors . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 5. Products/Completed Operations . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 6. Contractual Liability . . . . . . . . . . . . . . . . . . . . . . . . $1,000,000 CSL BI/PD each occurrence, $1 Million annual aggregate
X 7. Personal and Advertising Injury Liability . . . . . . . . . . . . . . . . . . . . . $1,000,000 each offense, $1 Million annual aggregate
X 8. Umbrella Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5 Million Bodily Injury, Property Damage and Personal Injury
X 9. Per Project Aggregate
10. Professional Liability
X a. Architects and Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
b. Asbestos Removal Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2 Million per occurrence/claim
c. Medical Malpractice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
d. Medical Professional Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
11. Miscellaneous E & O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million per occurrence/claim
12. Motor Carrier Act End. (MCS-90) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million BI/PD each accident, Uninsured Motorist
13. Motor Cargo Insurance
14. Garage Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 Million Bodily Injury, Property Damage per occurrence
15. Garagekeepers Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500,000 Comprehensive, $500,000 Collision
16. Inland Marine-Bailee's Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________
17. Moving and Rigging Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Endorsement to CGL
18. Dishonesty Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $_______________
19. Builder's Risk/Installation Floater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Provide coverage in the full amount of contract
X* 20. XCU Coverage . . .*Required if Drilling & Well Installation to be performed . . . . . . . . . . . . . . . . Endorsement to CGL
X 21. Carrier Rating shall be Best's Rating of B++V or better or its equivalent
X 22. Notice of cancellation, non-renewal or material change in coverage shall be provided to City at least 30 days prior to
action. Worker's Compensation and/or non-payment of premium - notification may be 10 days prior to action.
X 23. The City of Johnson City shall be named as Additional Insured on all policies except Worker's Compensation and
Professional Liability. Per Acord 25 (2009/01), policies must be endorsed to incl. on-going & completed operations;
must submit copy of endorsement(s). (Cert. Holder: City of Johnson City, Attn: Purchasing, P.O. Box 2150, Johnson
City, TN 37605. Email: purchasing@johnsoncitytn.org.)
X 24. Certificate of Insurance shall show project number or other contract identifier used by the City.
X 25. OTHER INSURANCE REQUIRED: Pollution Liability_$1 Million Occurrence/Claim________________________________
INSURANCE AGENT'S STATEMENT:
I have reviewed the above requirements with the bidder named below. The bidder has coverage with this agency for all of the
areas marked with the exception of the following numbers:
_____ _____ _____ _____ _____ _____ Comments: _______________________________________________
Is Professional Liability excluded under General Liability? Yes_____ No_____
Is Contractual Liability excluded under Comm. General Liability? Yes_____ No_____
Is Independent Contractors excluded under Comm. General Liability? Yes_____ No_____
Is XCU excluded under Comm. General Liability? Yes______ No________
Carrier ratings: Insurer A________; Insurer B________; Insurer C________; Insurer D________
AGENCY NAME: ________________________________ AUTHORIZED SIGNATURE: ______________________________
Date: ______________________________
CONTRACTOR'S STATEMENT:
I have reviewed the above requirements with my insurance agent(s) and, if awarded a contract, will provide all coverage marked.
CONTRACTOR'S NAME: ______________________________ AUTHORIZED SIGNATURE: ___________________________
Date: _____________________________ AUTHORIZED (Printed):
Bid Number: ________________
This form and the General Insurance Appendix must be signed and returned with the bid package (if
applicable). The Certificate of Insurance must be provided to Purchasing prior to contract award.

GENERAL INSURANCE APPENDIX
The General Insurance Appendix is included in every solicitation requiring insurance. The
general requirements of the contract form are supplemented by items checked on the
Insurance Checklist that identify specific requirements for the bid or project.
INSURANCE
Review this section carefully with your insurance agent or broker prior to submitting a bid or
proposal. See Insurance Checklist (part of the Bid Forms) for specific coverage applicable to
this contract. The term "Contract" as used in this section shall mean the Agreement covering
the work that is entered into between the City of Johnson City, Tennessee and the Vendor.
1. General Insurance Requirements:
1.1 The Vendor shall not start work under this contract until the Vendor has obtained at its
own expense all of the insurance called for hereunder and such insurance has been approved
by the City; nor shall the Vendor allow any subcontractor to start work on any subcontract
until all insurance required of the subcontractor has been so obtained and approved by the
Vendor. Approval of insurance required of the Vendor will be granted only after submission
to the Director of Purchasing of original, signed Certificate(s) of Insurance, General Insurance
Appendix, and Insurance Checklist or, alternately, at the City's request, certified copies of the
required insurance policies.
1.2 No acceptance and/or approval of any insurance by the City shall be construed as
relieving or excusing the Vendor, or the surety, or its bond, from any liability or obligation
imposed upon either or both of them by the provisions of the Contract Documents.
1.3 The City of Johnson City (including its elected and appointed officials, agents, and
employees) is to be named as an additional insured under all coverage except
Worker's Compensation and Professional Liability and the Certificate of Insurance or
the certified policy, if requested, must so state. Coverage afforded under this paragraph
shall be primary as respects the City, its elected and appointed officials, agents and
employees. The following definition of the term "City" applies to all policies issued under the
contract:
"The City of Johnson City, Tennessee together with all of its various
departments, bureaus, and agencies, as well as any affiliated or subsidiary
board, committee, or authority, including but not limited to the City of Johnson
City, Dept. of Education (A.K.A "Johnson City Schools")."
1.4 The Vendor shall provide insurance as specified in the Insurance Checklist contained in
this document. In the event that Vendor obtains insurance coverage that is broader than the
minimum required by this Agreement, this Agreement shall be deemed to require the broader
coverage, including but not limited to any greater limits and any excess or umbrella
coverages.
Insurance Guide - Prof. Lia.
Revised 3/17/2026