RFP 07-24 Portable Toilet Services

Agency:	City of Concord
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	562991 - Septic Tank and Related Services
Posted Date:	Oct 5, 2023
Due Date:	Nov 7, 2023
Solicitation No:	RFP 07-24 Portable Toilet Services
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	RFP 07-24 Portable Toilet Services
Category:	Contractor Services
Status:	Open

Description:

The City of Concord, New Hampshire seeks to engage the services of a private qualified firm to provide, deliver and service portable toilets for nine (9) City parks and Beaver Meadow Golf Course.

Publication Date/Time:

10/5/2023 12:00 AM

Closing Date/Time:

11/7/2023 2:00 PM

Bid Opening Information:

Non-Public

Contact Person:

Tina M. Waterman, Purchasing Manager
311 N. State St.
Concord, NH 03301
603-230-3664 - Direct
twaterman@concordnh.gov

Download Available:

City Website

Fee:

N/A

Business Hours:

8:00 a.m. - 5:00 p.m.

Fax Number:

603-230-3656

Plan Holders List:

Drop One Portables
Ron's Johns
Best Septic

Qualifications:

Each firm submitting a proposal must be lawfully engaged in the service of providing, delivering and servicing portable toilets in the State of New Hampshire, be registered and in good standing with the New Hampshire Secretary of State's Office.

Attachment Preview

RFP 07-24

City of Concord, New Hampshire

Purchasing Division

PORTABLE TOILET SERVICES

Prepared for, and in coordination with the

PARKS AND RECREATION DEPARTMENT

ADMINISTRATION

Proposal Documents

Specifications

Contract Documents

Firm: ______________________

Proposal Due Date/Time: November 7, 2023 Not Later Than 2:00 PM

TABLE OF CONTENTS

PROPOSAL DOCUMENTS

Request for Proposals...............................................................................................................................3

General Terms and Conditions.................................................................................................................5

Instructions to Proposers ........................................................................................................................20

Specifications .........................................................................................................................................22

Proposal Sheet........................................................................................................................................25

Proposal Submission Checklist ..............................................................................................................28

CONTRACT DOCUMENTS

Notice of Award.....................................................................................................................................29

Agreement ..............................................................................................................................................31

Notice to Proceed ...................................................................................................................................34

Specifications Exception Form ..............................................................................................................35

Form W-9 ...............................................................................................................................................36

Indemnification Agreement ...................................................................................................................37

Insurance Requirements .........................................................................................................................38

No Proposal Questionnaire ....................................................................................................................39

ATTACHMENT A

Proposal Evaluation Form......................................................................................................................40

RFP 06-24

Portable Toilet Services

Page 2

PURCHASING DIVISION

311 NORTH STATESTREET

CONCORD, NH 03301

(603) 230-3664 FAX: (603)230-3656

WWW.CONCORDNH.GOV/PURCHASING

REQUEST FOR PROPOSALS

The City of Concord, New Hampshire seeks to engage the services of a private qualified firm to provide,

deliver and service portable toilets for nine (9) City parks and Beaver Meadow Golf Course. Each firm

submitting a proposal must be lawfully engaged in the service of providing, delivering and servicing

portable toilets in the State of New Hampshire.

An overview and detailed specifications are provided later in the Request for Proposal (RFP).

Proposals must be received no later than 2:00 PM on November 7, 2023 from interested firms, to be

eligible for consideration by the City. Proposals must be submitted in hard copy to the Purchasing

Manager, Combined Operations & Maintenance Facility, 311 North State Street, Concord, NH 03301 and

must be clearly marked,

"RFP 07-24

“PORTABLE TOILET SERVICES”

Requests for Proposals will be issued by the Purchasing Manager or her designee, to authorized firms, and

are not transferable unless authorized by the Purchasing Manager.

Complete copies of RFP 07-24 are available from the Purchasing Division, City of Concord, Combined

Operations & Maintenance Facility, 311 North State Street, Concord, NH 03301 (603-230-3664) or on-

line at www.concordnh.gov/purchasing.

All proposals received are considered confidential and not available for public review until after a

contract has been awarded.

The City reserves the right to reject any or all proposals or any part thereof, to waive any formality,

informality, information or errors in the proposal, to accept the proposal considered to be in the best

interest of the City, or to purchase on the open market if it is considered in the best interest of the City to

do so.

Failure to submit all information as detailed on the Proposal Submission Checklist and/or

submission of an unbalanced proposal are sufficient reasons to declare a proposal as non-responsive

and subject to disqualification.

RFP 06-24

Portable Toilet Services

Page 3

All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as

detailed below:

Name

City of Concord,

Associated

General

Contractors

Construction

Summary of NH

Bid Ocean

Dodge Data &

Analytics

Advertising

Medium

Posted on

City Website

and in City

Hall Lobby

Bid House

Address

41 Green Street,

Concord NH 033301

48 Grandview

Drive, Bow NH

03304

734 Chestnut St,

Manchester NH

03104

PO Box 40445,

Grand Junction, CO

81501

300 American Metro

Blvd, Suite 185,

Hamilton, NJ 08619

Phone/Fax

603.230-3664

603.230.3656(fax)

603.225.2701

603.226.3859(fax)

603.627.8856

603.627.4524(fax)

866.347.9657

877.356.9704(fax)

607.898.2053

Email and Web Address

twaterman@concordnh.gov

www.concordnh.gov/purchasing

plansroom@agcnh.org

www.agcnh.org

info@constructionsummary.com

www.constructionsummary.com

bids@bidocean.com

www.bidocean.com

dodge.bidding@construction.com

www.construction.com

New England

Construction

News - CDC

News

Bid House

100 Radnor Rd S-

102, State College,

PA 16801

1.800.652.0008

ENR.products@bnpmedia.com

1.888.285.3393(fax) www.enr.com

CITY OF CONCORD, NEW HAMPSHIRE

__________________________________________

Tina M. Waterman, Purchasing Manager

Date: October 5, 2023

Proposal Due Date/Time: November 7, 2023 not later than 2:00 PM

RFP 06-24

Portable Toilet Services

Page 4

GENERAL TERMS AND CONDITIONS

DEFINITIONS:

The term “contract” shall also mean agreement.

The term “proposal” shall also mean quotation, bid, offer and qualification/experience statement.

The term “Service Provider” shall include all proposers, offerors, bidders, suppliers, and contractors, and

shall include their successors, transferees and assignees. Unless otherwise required by the context,

“Service Provider” includes any of the Service Provider’s consultants, sub consultants, contractors, and

subcontractors.

PREPARATION OF PROPOSALS:

Proposals shall be submitted on the forms provided and must be signed by the Service Provider or the

Service Provider’s authorized representative. The person signing the proposal shall initial any corrections

to entries made on the proposal forms.

Service Providers must quote on all items appearing on the proposal forms unless specific directions in

the advertisement, on the proposal form or in the special provisions allowed for partial proposals. Failure

to quote on all items may disqualify the proposal. When proposals on all items are not required, Service

Providers shall insert the words “no proposal” where appropriate.

Alternative proposals will be considered, unless otherwise stated, only if the alternate is: (1) Described

completely, including, but not limited to, sample(s), if requested, and specifications sufficient so that a

comparison to the request can be made; and (2) Submitted as part of the base proposal response, i.e. it

shall not be a separate document which could be construed as a second proposal.

Unless otherwise stated in the Request for Proposal, the Service Provider agrees that the proposal shall be

deemed open for acceptance for sixty (60) calendar days subsequent to submittal to the City of Concord

or as modified by addendum.

Any questions or inquiries must be submitted in writing, and must be received by the Purchasing Manager

no later than seven (7) calendar days before the Request for Proposals due date to be considered. Any

changes to the Request for Proposals will be provided to all Service Providers of record.

The Service Provider shall not divulge, discuss or compare this proposal with other Service Providers and

shall not collude with any other Service Provider or parties to a proposal whatsoever. (Note: No

premiums, rebates or gratuities permitted either with, prior to, or after any delivery materials are allowed.

Any such violation will result in the cancellation and/or return of materials, as applicable, and the removal

from Proposal List).

The name of manufacturer, trade name, or catalog number mentioned in this Request for Proposal is for

the purpose of designating a minimum standard of quality and type. Such references are not intended to

be restrictive, although specified color, type of material and specified measurements may be mandatory.

Proposals will be considered for any brand which meets or exceeds the quality of the specifications listed.

On all such proposals, the Service Provider shall specify the product they are proposing and shall supply

RFP 06-24

Portable Toilet Services

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