RFP Police Station Security Fencing Project

REQUEST FOR BIDS (RFB) FOR REMOVAL AND
INSTALLATION OF SECURITY FENCING AROUND SECTIONS
OF THE POLICE STATION IN TAHOLAH
Presented by: Quinault Indian Nation
Address: 1214 Aalis Drive, Taholah, WA
98587
Project Location: Taholah Police Department
137 Cuitan Street
Taholah WA. 98587
Contact for Project: Ryan Hendricks, Sr., Asst. Construction Manager
Date of Issue: May 18th, 2026
Due Date for Bid Submissions: June 22nd, 2026, by 3:00 p.m. Pacific Standard Time (PST)
Late submissions will not be considered
Submission Method: Sealed Bid Submission.
ATTN: Cora Pope
Quinault Indian Nation
Contracts & Procurement Officer
1214 Aalis Drive
Phone: 360-276-8211 Ext. 5010
Fax: 360-276-4661
Contract Officer for Questions:
Ryan Hendricks, Sr.
(360) 276-8211 Ext. 6679
(360) 986-0903
Rhendricks@quinault.org
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QIN's Contract Officer will receive and respond to comments and questions on behalf of the project partners.
Answers to questions will be emailed to all interested parties. All emails with questions must be received at
least 3 days (72 hours) prior to the proposal due date/time to guarantee a response.
Mandatory Pre-bid Conference and Site Review
A mandatory site visit will take place on June 15th, 2026. This site visit will allow bidders to take
measurements and assess the area before submitting bids. The Pre-bid conference will be held at 10:00am.
Located on-site at 137 Cuitan Street, Taholah, WA 98587.
Submission Method:
Bidders must submit their bids by email no later than June 22nd, 2026, at 3:00 p.m. For bid responses that
are too large to send by email, bidders can mail in or hand deliver their bids to the address listed above.
Firms are solely responsible for all costs incurred in the preparation and submittal of the RFP. Submittal
becomes the property of the QIN and will not be returned. Please note that QIN does not share bid responses
or tallies, and the Nation is not subject to the Washington Public Records Act.
I. DESCRIPTION AND INTRODUCTION
The Quinault Indian Nation (QIN) is located on the Olympic peninsula in Washington State. The reservation
consists of over 200,000 acres. The Quinault Indian Nation is in the process of relocating its lower village
within Taholah to the Taholah Upper Neighborhood as part of the Community Driven Relocation Project, in
response to increased climate change conditions such as tsunamis that jeopardize the health and safety of the
lower village residents. The Nation is seeking bidders to secure the fencing around the Taholah Police
Station. Contractors will supply all materials. The scope of work includes the following:
* Mandatory site visit to bid project.
* Contractor shall verify measurements, conditions and materials.
* Contractor to remove fencing as needed, install specified fencing in specified locations.
* Clean up and haul all debris off property.
* Provide accurate timeline for work completion.
Security Fencing:
* 6 gauge 1/2 inch mini mesh (galvanized). Approximately 300'
* 6 gauge chain link (galvanized). Approximately 100'
* 6 gauge chain link (galvanized) with privacy slats. Approximately 50'.
* Privacy slats shall be the color, Black.
* Install new sallyport gate.
* Install new sallyport motor.
Sally Port: Remove & dispose of old fencing & gate motor. Reinstall 6 gauge, 1/2" mini mesh (galvanized).
Reinstall new Sally Port gate motor.
Exercise Yard: Remove & dispose of old fencing. Reinstall 6 gauge, 1/2" mini mesh (galvanized). Galvanized shall
be secured to all walls, as well as new breeze way to yard, and side security egress.
Outside: Remove & dispose old fencing. Reinstall 6' cyclone, 6 gauge with Black Privacy Slats.
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1.1 Reference Documents
2. A101-2017 - Standard Form of Agreement Between Owner and Contractor where the basis is a
Stipulated Sum
3. A101 ExhibitA-2017 - Insurance and Bonds
4. A201-2017 - General Conditions of the Contract for Construction
5. Appendix A - Project overview with markup.
1.2 Anticipated Schedule of Events (Project Timeline)
June 1st, 2026 - RFB Issued
June 15th, 2026 - Pre-Bid Conference (mandatory): see "Pre-bid Conference and Site Review"
section above
June 22nd, 2026 - Proposals Due by 3pm: see "Submission Method" section above
2-3 weeks after bid submissions - Bidders receive notice of the status of their bid submission
II. BIDDER RESPONSIBILITY AND GENERAL INFORMATION
2.1 Mandatory Bidder Responsibility Criteria: it is the intent of the Owner to award a contract to the
low, responsible bidder. Previous working experience with the Nation and the bidder's licensing history
may be considered. Before award the bidder must meet the following bidder responsibility criteria to be
considered a responsible bidder. The bidder shall be required by the Owner to submit documentation
demonstrating compliance with the criteria. The Bidder must:
1. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW
which must have been in effect at the time of bid submittal. Contractors must be in "active" status.
2. Have or obtain a valid business license issued by Quinault Indian Nation prior to issuance of Notice
to Proceed.
3. Maintain insurance policy/policies meeting minimum requirements listed in this document.
4. Not be disqualified, disbarred, or suspended from bidding on any public works contract. The Bidder
shall not be listed as a current debarred or suspended bidder on the U.S. General Services
Administration's "System for Award Management" website: http://www.sam.gov.
2.2 Supplemental Bidder Responsibility Criteria: In addition to mandatory bidder responsibility
criteria referenced above, the Bidder must also meet the following relevant supplemental bidder
responsibility criteria applicable to the project and, as evidence that the bidder meets the supplemental
bidder responsibility criteria, the apparent and second low bidders must submit the required
documentation to the Owner within 48 hours of the bid submittal deadline. The Owner reserves the right
to request such documentation from such bidders:
1. Business status: Bidder shall not be "inactive," "suspended," or "not in good standing" with
Washington State Secretary of State's Office, the Department of Revenue or Department of Labor &
Industries.
2. Bidder shall provide documented information from Washington State Secretary of State's Office,
Department of Revenue or the Department of Labor and Industries providing the date of
incorporation or formation, the state of incorporation, that the Bidder is active and in good standing
in the State of Washington, State of Washington tax reporting number, and the name and address of
the registered agent, general partner or managing member.
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3. Bidder shall take steps to ensure that their subcontractors are also in good standing with the above-
described entities.
2.3 Insurance Requirements
Contractor is required to provide proof of current Worker's Compensation insurance with Washington
State statutory limits end Employer's liability insurance. Minimum coverage $1,000,000 per occurrence.
Contractor will provide proof of Commercial General Liability Insurance stating adequate coverage for
project. Carrier shall be rated A.M. Best's Insurance rating of at least A or better. Minimum coverage:
General Liability $1,000,000 per occurrence / $2,000,000 aggregate; Excess Liability $5,000,000 per
occurrence / $5,000,000 aggregate. Policies need to list site location, project name, city and state, and
shall name the following parties as Additionally Insured and named Certificate Holders: Quinault Indian
Nation, its elected officials, officers, employees. Materials Testing and Consulting shall also be named
as an additionally Insured. Contractor shall carry Automotive Liability Insurance. Minimum coverage
$1,000,000 combined single limit for hired and non-owned vehicles with Personal Protection Insurance
and Property Protection Insurance.
2.4 Safety and Security
* The Bidder shall comply with all safety standards associated with the trade and in regards to OSHA.
* The Bidder shall enforce the applicable safety and health rules and measures on all his/her
subcontractors and all other persons directly or indirectly employed by him/her on the Site.
* The Bidder shall provide the necessary first aid facilities at the construction site in accordance with
OSHA instructions and guidelines.
* At a minimum. all workers performing on-site construction work shall wear high visibility safety
vests, hard hats and appropriate footwear, and shall wear safety goggles and gloves as appropriate
for the work task they are undertaking.
* The Contractor shall furnish a copy of its safety plan prior to mobilization to site.
2.5 Culturally Sensitive Sites
If any objects of cultural or historical significance are discovered during construction the Contractor
shall notify the Owner's CM immediately.
2.6 Governing Law
The laws of QIN shall govern this RFB and associated processes and procedures. This RFB does not
constitute or include a waiver of QIN's sovereign immunity.
2.7 Prevailing Wage
Contractor agrees to comply with all applicable laws, regulations, and policies of the United States and
the State of Washington or other jurisdiction which affect wages and job safety. The Sponsor agrees
when state prevailing wage laws (RCW 39.12) are applicable, to comply with such laws, to pay the
prevailing rate of wage to all workers, laborers, or mechanics employed in the performance of any part
of this contract, and to file a statement of intent to pay prevailing wage with the Washington State
Department of Labor and Industries as required by RCW 39.12.40. The Sponsor also agrees to comply
with the provisions of the rules and regulations of the Washington State Department of Labor and
Industries.
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2.8 Nation's Tribal Employment (TERO)
The Quinault Nation's Tribal Employment Right Ordinance (TERO) provides the Nation's Indian
Preference policy that applies to this contract. Other TERO requirements include submission of a
Compliance Plan and payment of a fee prior to commencing work on the Quinault Indian Reservation.
Every Contractor with a Contract Sum of $10,000 or more, or more than one contract in a 12-month
period and the aggregate sum of those contracts is $10,000 or more, shall pay a one-time fee of 1.75% of
the total Contract Sum. Such fees shall be paid by the Contractor. Contact Evelyne Kalama, (360) 276-
8211, ext. 4805, or email EKalama@quinault.org.
2.10 Retainage
The Owner shall hold back a retainage in the amount of five percent (5%) of any and all payments made
to the Contractor for a period of sixty (60) days after the date of final acceptance, or until receipt of all
necessary releases from the State Department of Revenue and the State Department of Labor and
Industries, and until settlement of any liens filed under chapter 60.28 RCW, whichever is later.
2.11 Bid Deposit
Bidders shall submit a bid deposit equal to 5 percent (5%) of the bid amount. The deposit may be in
cash, certified check, cashier's check or surety bond.
2.12 Performance Bond
A performance bond of 1% of the total contract price is required for this bid.
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III. INSTRUCTIONS TO BIDDERS
This is a fixed-price bid. Time and materials bids will not be accepted. This Request for Bid does not
commit QIN to award a contract, to pay any costs incurred in preparation of a response to this invitation or
to procure or contract for services or supplies. Bidders will not offer any gratuities, favors, or anything of
monetary value to any employee, officer, or agent of the Nation for purpose of influencing favorable
disposition toward either their proposal or any other proposal submitted as a result of this RFB. All
proposals submitted hereunder become the exclusive property of the Nation. The Nation reserves the right to
accept all or part of the bid, or to decline the whole bid.
After bid opening, the Successful Bidder shall provide a W-9, submit certifications of required insurance
coverage, and obtain a Quinault Indian Nation business license for all firms / subcontractors doing work on
the Quinault Reservation prior to issuance of Notice to Proceed. Subcontracts must be approved by the
Quinault Indian Nation.
3.1 Bidder Response & Qualifications
Bids must include all information requested and meet all specifications/requirements outlined in this RFB.
Incomplete bids will not be included in the selection process.
1. Cover Letter. Bids must be signed by a person duly authorized to legally bind the Bidder
submitting the bid.
2. Schedule & Management Plan. The Bidder shall submit to QIN as part of the Bid, a Schedule and
Management Plan, which shall at a minimum, contain the following elements:
(a) Preliminary timeline of when work may begin, including:
(a) Estimate of time to receive all required materials
(b) Estimated amount of time to complete the project; include final date of work
completion as "Not to Exceed"
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3.2 Bid Schedule
Note: Bids shall not include Washington State and local sales tax on all items delivered to the site on the
Quinault Indian Reservation. Washington State B&O taxes do not apply to construction charges performed
within the boundaries of the Quinault Indian Reservation. All other applicable taxes and fees may apply.
BIDDERS ARE ADVISED TO REFER TO THE WASHINGTON STATE, DEPARTMENT OF
REVENUE, INDIAN TAX GUIDE AT:
http://dor.wa.gov/content/findtaxesandrates/retailsalestax/indians/indiantaxguide/default.aspx.
The undersigned certify that they have examined the location of the project, and read and thoroughly
understand the plans, specifications, and contract governing the work embraced in this improvement or as
much thereof as can be completed with the money available, in accordance with the said plans,
specifications, contract, and the following schedule:
Bidder agrees to perform all the work described in the Contract Documents for the following lump sum:
NOTE: Bids shall include all other applicable fees.
1) Lump Sum/Firm Fixed Cost for site work based on the categories below:
ITEM DESCRIPTION AMOUNT
Bid for all 12" Mini Mesh Installed
$
Sally port gate with motor
Total Project Bid
$
Calendar day to Complete
Days
All costs associated with the project must be included in the above table . This is a firm fixed sum contract.
No additions for labor, materials, unit pricing, travel, or the like, will be added on to the cost agreed to in the
contract.
3.3 Criteria for Selection
The evaluation of each Bidder response to this RFB will be based on its demonstrated competence,
compliance, format, and organization. The purpose of this RFB is to identify those bidders that have the
interest, capability, and history of success to complete SOW. QIN shall also consider:
* Capability of the bidder to meet or exceed requirements set forth in Scope of Work
* Cost of the work in the submitted bid, as identified above
* Expressed interest in or history of working with QIN (or other Tribes) with an
understanding of Northwest Tribal cultural values.
* Bidder's understanding of the goals defined within this RFB and ability to articulate
a proposed approach to fulfill those obligations in a quality way.
* Demonstrated history of safety, timely delivery and properly budgeted projects.
* Ability of Bidder to communicate its vision and capacity for establishing
a relationship that addresses current and future needs of QIN.
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3.4 Bidder Certification
1) This certification attests to the bidder's awareness and agreement to the
content of this RFB and all accompanying calendar schedules and provisions
contained herein.
2) The Bidder must ensure that the following certificate is duly completed and
correctly executed by an authorized officer of your company.
3.5 Builders Exchange
1) Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List)
is provided to Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking
on "Posted Projects", "Public Works", and "Quinault Indian Nation". This online plan room
provides Bidders with fully usable online documents with the ability to: download, view, print, order
full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It
is recommended that Bidders "Register" in order to receive automatic e-mail notification of future
addenda and to place themselves on the "Self-Registered Bidders List." Bidders that do not register
will not be automatically notified of addenda and will need to periodically check the on-line plan
room for addenda issued on this project. Contact Builders Exchange of Washington at (425) 258-
1303 should you require assistance with access or registration. The content available through
bxwa.com is our property or the property of our licensors and is protected by copyright and other
intellectual property laws. Access to project documents is intended for use by bidders (general
contractors/prime bidders, subcontractors and suppliers), agency personnel and agency's consultants,
as well as for personal, noncommercial, use by the public. You may display or print the content
available for these uses only. "Harvesting" (downloading, copying, and transmitting ) of any project
information and/or project documents for purposes of reselling and/or redistributing information by
any other party is not allowed by BXWA.
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Bidder Certification
This proposal is submitted in response to the Quinault Indian Nation. The undersigned is a duly authorized
officer and hereby certifies that:
(Bidder Name)
agrees to be bound by the content of this proposal and agrees to comply with the terms,
conditions, and provisions of the referenced RFB and any addenda thereto in the event of an award.
Exceptions are to be noted as stated in the RFB. The proposal shall remain in effect for a period of 90
calendar days as of the submission deadline.
The undersigned further certify that their firm (check one):
IS

IS NOT

currently debarred, suspended, or proposed for debarment by any federal entity. The
undersigned agree to notify Quinault Indian Nation of any change in this status, should one occur, until such
time as an award has been made under this procurement action.
Person[s] authorized to negotiate on behalf of this firm for purposes of this RFB are:
Name: Title:
Name: Title:
Signature of Authorized Officer:
Name: Title:
Signature: Date:
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"Appendix A"