RFP - Pirate Park Playground Design & Renovation 06252026

Request for Proposals (RFP)
for
Pirate Park Playground Design and Renovation
Project No: PROS-2026-03
WORK: Pirate Park Playground Design and Renovation
SUBMITTAL DATE AND LOCATION:
Date of Request: June 25, 2026
Due Date for Bids: July 21, 2026 by 10:00 A.M.
Interested firms are invited to submit (1) electronic copy of the Proposal by 10:00 AM
on July 21, 2026.
Submit one digital copy of the Bid to:
Jordan Hayes, Project Manager
jordanh@superiorcolorado.gov
WORK DESCRIPTION
The Town of Superior requests Proposals for:
The services of a professional playground firm for the design and renovation of a
playground at Pirate Park (1466 Vinca Pl, Superior, CO 80027).
Any questions concerning this Request for Proposal shall be directed IN WRITING ONLY
by July 10, 2026 at 10:00 a.m. to Jordan Hayes, Project Manager,
jordanh@superiorcolorado.gov
Pre-Proposal Site Visit Non-Mandatory
Site is open to the public. A site visit is encouraged; a site meeting will not be hosted by
the Town.
PUBLICATION DATE: June 25, 2026
PUBLISHED IN: Rocky Mountain E-Purchasing System

SECTION I
INSTRUCTIONS TO BIDDERS/PROPOSERS
2.1 A "Bid" is a responsive, conforming, unconditional, complete, legible, and properly
executed offer by a Bidder on the form supplied by the Town to provide the Work
specified in the Request for Bids for the compensation specified.
2.2 Bids shall be clearly marked with the work name, contact person, email address,
mailing address, and telephone number of the Bidder.
2.3 It shall be the responsibility of the Bidder to ensure that the Bid is in proper form,
submitted and in the Town's possession by or before the time and date designated
in the Request. Bids will not be accepted after the designated time and date. Any
Bid received late or not submitted in proper form will not be accepted.
The Bid shall be submitted electronically. If the Bid is submitted electronically, it
shall be emailed to: jordanh@superiorcolorado.gov. If the Bid is submitted via
physical or "hard copy," it shall be sealed and either mailed with delivery
confirmation or hand-delivered to Superior Town Hall, 124 E. Coal Creek Drive,
Superior, CO 80027, which shall provide a written receipt of delivery upon request.
2.4 If a mistake is made or discovered during or after the Bid review, the Town reserves
the right to determine which party made the mistake and whether the mistake is
material and, after these determinations, the Town, in its sole reasonable
discretion, shall decide whether to accept or reject the Bid. No advantage shall be
taken by any party of manifest clerical errors or omissions in any Bid or the
Contract Documents. Bidders shall notify the Town immediately of any errors or
omissions that are encountered or discovered or that should have been
encountered or discovered in the exercise of reasonable diligence.
2.5 Any interlineation, alteration, or erasure shall be initialed by the Bidder. On the Bid,
the price of each item shall be stated in numerals and words; in case of conflict,
the words shall control. In the case of conflict between the indicated sum of any
addition of figures and the correct sum, the correct sum shall control.
2.6 The Town shall not reimburse any Bidder for any cost incurred in preparing a Bid
or attending equipment demonstrations, inspections, pre-bid conferences, or
interviews.
2.7 Any amplification, clarification, explanation, interpretation, or correction of a Bid
shall be made only by written addendum, and a copy of the addendum shall be
mailed or delivered to each person receiving a Request for Bids. The Town is not
responsible for and the Bidder shall not rely on any amplification, clarification,
explanation, interpretation or correction of a Bid not contained in written addenda.

2.8 Bids by corporations shall be executed in the corporate name by the president or
a vice-president (or a corporate officer accompanied by evidence of authority to
sign), and the corporate seal shall be affixed and attested by the secretary or an
assistant secretary. The corporate address and state of incorporation shall be
shown. Bids submitted by partnerships shall be executed in the partnership name
and signed by a partner, and the legal address of the partnership shall be shown.
Bids submitted by limited liability companies shall be executed in the company's
name and signed by a member, and the legal address of the company shall be
shown. Names and titles shall be typed or printed below each signature.
2.9 The following information shall be submitted with the Bid:
2.9.1. The names and resumes of staff personnel who will be assigned to the
work.
2.9.2. A complete proposed scope of work, bid schedule listing prices and
project schedule listing estimated work timeline, including any
alternatives that can be identified. The Bidder is expected to review and
visually inspect at a minimum, or as further required by the Bid, the work
site prior to submittal of the Bid.
2.9.3. The names and addresses of any subcontractors who will be retained
for the work, as well as a general description of the applicable scope of
work for each listed subcontractor.
2.9.4. A completed Bidder's Qualification Statement, including a list of the
Bidder's previous experience on construction of similar projects.
2.9.5. A financial statement prepared during current fiscal year as prepared for
a bank or bonding company.
2.9.6. Proposals are to be simple and straightforward with a concise
description of the proposer's ability to fulfill the requirements of the RFP,
and should not exceed thirty (30) pages in length (not including required
forms). Alternate designs may increase the base page allotment by an
additional five (5) pages per submitted alternate.
2.9.7. Provide a full & clear description of the park preliminary concept
design(s) including color photos of equipment and conceptual layout.

2.10 The submission of a Bid shall be conclusive evidence and a legal admission that
the Bidder: (1) has no questions, complaints, or objections in connection with the
Contract Documents, subject to any requests made by the Bidder for amplification,
clarification, explanation, interpretation, or correction; (2) has no questions,
complaints, or objections as to the completeness, sufficiency, scope, or detail of
the Bid; and (3) has full knowledge of the scope, nature, quality, and quantity of
the equipment to be provided, the performance criteria, the requirements of the
Contract Documents, the site and conditions of delivery, the Superior Municipal
Code, and other applicable law.
2.11 The Town intends to select the bidder with the best overall design concept for the
playground The Town reserves the right to determine, in its sole reasonable
discretion, whether any Bid meets the needs or purposes intended and is within
the approved budget. The Town does not base its award on prices alone. Also to
be considered are: quality of product; past experience with the Bidder or any
subcontractors, consultants, products or suppliers; qualifications of the Bidder
and/or subcontractors or suppliers; services offered; warranties; maintenance
considerations; long-range costs; delivery; and similar conditions.
2.12 The Town reserves the right to conduct such investigations as it deems necessary
to assist in the evaluation of any Bid to establish the experience, responsibility,
reliability, references, reputation, qualifications, or financial ability of any Bidder,
manufacturer or supplier. The purpose of such investigation is to satisfy the Town
that the Bidder has the experience, resources, and commercial reputation
necessary to meet the needs of the Project, to perform the work, to supply the
specified equipment and to perform the necessary warranty and product support
in accordance with the Contract Documents in the prescribed manner and time.
2.13 Pursuant to C.R.S. 24-103-908(2), if the Town's appropriation or expenditure of
monies for the work may be reasonably expected to exceed $500,000 in the
aggregate for any fiscal year, a Colorado resident Bidder shall be allowed
preference over a nonresident Bidder equal to the preference given or required by
the state or foreign country in which the nonresident Bidder is a resident. Additional
information may be obtained from the Colorado Department of Personnel &
Administration web site.
2.14 The Town reserves the right, if it deems such action to be in its best interests, to
reject any and all Bids or to waive any irregularities or informalities therein. Any
incomplete, false, or misleading information provided by any Bidder shall be
grounds for rejection of the Bid. If Bids are rejected, the Town further reserves the
right to investigate and accept the next best Bid in order of ranking, or to reject all
Bids and re-solicit for additional Bids.
2.15 No Bid shall include federal excise taxes or state or local sales or use taxes.

2.16 In the event of any claim, suit, or demand which may result from any Bid, or the
award of any contract as a result of submission of a Bid, Colorado law shall govern
any such claim, suit, or demand and the rights and duties of the parties.
2.17 The Bid, including all required documents, shall be submitted using the enclosed
forms. The Summary and Bid Schedule shall be used for submitting the fees, and
the completed forms shall be submitted as described in Section 2.3. The Bidder
shall also include with the Bid Schedule a breakdown of tasks that shows name,
position, hours, and costs for each task.
2.18 Contract Documents are available on the Town's website (superiorcolorado.gov)
and upon request at the Superior Town Hall, 124 E. Coal Creek Drive, Superior,
CO 80027.
2.19 All parts not specifically mentioned which are necessary in order to provide a
complete unit, shall be included in the Bid. Any item listed as "Standard" in the
manufacturer's published specification, furnished by the Bidder, is assumed to be
included in the Bid. Any variations shall be outlined in writing, noting cost factors
where applicable.
2.20 Bids shall be in accordance with the specifications contained in the Contract
Documents. Should any requirement in the specifications not be included in
manufacturer's specification sheets, the Bidder shall include with its Bid a
statement of compliance. Failure to do so shall be grounds for disqualification of
the Bid.
2.21 Each Bid shall include a statement of standard warranty of the manufacturer.
2.22 The Town requires a bid bond for this Project. If a bid bond is required, a condition
precedent to the Town accepting a Bid is that the requisite bid bond is provided
with the Bid in the form of a corporate surety bond in the amount of [5%] of the
total Bid which shall be submitted with and in the same manner as the Bid as
described in Section 2.3. If submitted via physical or "hard copy," the required bid
bond shall be filed at office of the Project Manager, 124 E. Coal Creek Drive,
Superior, CO 80027, with the fee schedule, bid schedule, and bid summary in a
separate sealed envelope. Upon award, bid bonds submitted as a hard copy shall
be returned to the unsuccessful Bidder(s). For the successful Bidder, the bid bond,
if submitted as a hard copy, will be returned upon receipt of the required payment
and performance bond, in the full amount of the contract price.
2.23 Any Bid received as a result of this request is prepared at the Bidder's expense
and becomes Town property and is therefore a public record upon opening by the
Town (see page C-1, Item 6). No Bid may be withdrawn for a period of 60 days
after the deadline for Bids.

Bid Form
The undersigned offers and agrees to furnish all items, upon which the prices are quoted,
at the price set opposite each item, if this Bid is accepted within 60 days of the due date.
The undersigned also agrees to commence the work and make delivery, or render
service, as applicable, within 10 days of receipt of the Notice to Proceed from the Town.
The undersigned certifies that no federal, state, or local tax is included in the quoted prices
and that none will be added.
Bidder acknowledges receipt of the following Addenda:
Name of Bidder:
Email Address:
Address:
Telephone Number:
Bid Summary
DESCRIPTION UNIT TOTAL
Pirate Park Option 1 (Base) Lump Sum
Pirate Park Alternate Design 1 (if any) Lump Sum
Pirate Park Alternate Design 2 (if any) Lump Sum
Total Option 1 Base Price:
$
(in words)
Bidder:
By: _______________________________
__________________________________
State of Colorado )
) ss.
County of )

The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of ___________________, 20__, by __________________________, as
_________________ of ____________________________________________.
My commission expires: _________________
(S e a l)
__________________________________
Notary Public

Bidder's Qualification Statement
A statement showing the qualifications of Bidder is a prerequisite to the Bidder being
awarded the Contract. The qualification statement is intended to assure the Town that a
high degree of overall workmanship can be expected, and that the Work will be completed
within the time limits contained in the Contract Documents.
All items on the statement must be answered in full and submitted with the Bid. The
qualification statement will be reviewed by the Town after all Bids have been received,
and prior to award.
The Bidder shall answer and furnish the following items for review:
Name of Bidder.
Permanent address and phone number of Bidder.
Date the company was organized.
If a corporation, where incorporated.
Number of years engaged in contracting business under present firm or trade name.
Certified copy of financial statement prepared during current fiscal year as prepared for a
bank or bonding company, if required by the Request for Bids. Bidders may choose
to submit a redacted and non-redacted version of the financial statement with the
redacted version containing redactions of any information that is not subject to
disclosure under the Colorado Open Records Act ("Records Act"), such as trade
secrets, privileged information and confidential commercial, financial, geological or
geophysical data exempt from public disclosure under C.R.S. 24-72-
204(3)(a)(IV). If public disclosure is required pursuant to Records Act the redacted
version of the financial statement will be used to satisfy any Records Act requests.
Bidders that do not provide a redacted version will have their non-redacted version
used to satisfy any Records Act requests.
List of current jobs now under contract, indicating client name, email address and
telephone number, size of job, type of job and percentage of completion of each
and date of completion. (Use additional sheets if necessary).

List of projects of this size and complexity completed within the last 3 years along with
contract amount, client's name, email address and address.
Has your firm ever failed to complete any work awarded to you? If so, when, where, and
why?
Has your firm ever defaulted on a contract? If so, when, where, and why?
List your firm's primary equipment available for this contract.
Bidder:
By:
___________________________________
State of Colorado )
) ss.
County of )
The foregoing instrument was subscribed, sworn to and acknowledged before me
this ___ day of ___________________, 20__, by __________________________, as
_________________ of ____________________________________________.
My commission expires: _________________
(S e a l)
__________________________________
Notary Public

SECTION II
GENERAL SCOPE OF SERVICES
The Town of Superior is seeking proposals from qualified professional playground firms
to design, provide and install a playground at Pirate Park. Applicant will submit a total
fee proposal for performing the entire project as a lump sum and subdivide the work
based on the scope of service below. Reimbursable items for expenses and hourly
rates that occur outside of the described work must be submitted on a separate page in
the proposal package.
Overview
The site location is Pirate Park, 1466 Vinca Pl, Superior, CO 80027. The current
playground footprint is approximately 2,200 square feet; firms must confirm exact
measurements. The preference is to keep the footprint of the existing playground the
same; however, the Town is willing to consider all options. The timeline for completion
Spring of 2027.
Bidders are highly encouraged to visit the site prior to bidding. Access to the site with
large equipment should be a consideration when evaluating the project.
The Town has budgeted $340,000 for the park to include all costs for the project
including design, community engagement (and any resulting re-design), purchase,
freight, demo of existing, and installation of new equipment. More than one design for
the park may be submitted as alternates to allow for more options. As the park is
currently named Pirate Park, it is allowable to submit an on-theme design to fit the
name, in addition to other designs if desired. A pirate theme is not a requirement. The
Town intends to select the one proposer with the best overall design concept for the
park. Residents has expressed an interest in incorporating more shade, seating, and if
possible, swings.
Please note: Community Engagement will likely be held at 1 or 2 public events in
August/September of 2026. Proposers should include in their bids the cost to
make design changes to their original proposed design to reflect community and
staff input, while not exceeding the budget of $340,000.
At the sole discretion of the Town, the top scoring firms may be required to make a
presentation of their proposal. This will provide an opportunity to clarify or elaborate on
the proposal, but will not, in any way provide an opportunity to change any items in the
original proposal. During the proposal evaluation, the Town of Superior reserves the
right to request additional written information to assist in the evaluation of these
proposals.
Contractor's Duties