RFP 12-24 Physical Examinations & Medical Services

Agency:	City of Concord
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	621111 - Offices of Physicians (except Mental Health Specialists)
Posted Date:	Jan 29, 2024
Due Date:	Feb 20, 2024
Solicitation No:	RFP 12-24 Physical Examinations & Medical Services
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	RFP 12-24 Physical Examinations & Medical Services
Category:	Administrative Equipment / Services / Supplies
Status:	Open

Description:

The City of Concord, New Hampshire wishes to engage the services of a qualified private firm(s) to provide the City with pre-employment physical examinations as well as other medical services. The successful firm must be lawfully engaged in the practice of conducting the required physical examinations and medical services in the State of New Hampshire.

Publication Date/Time:

1/29/2024 12:00 AM

Closing Date/Time:

2/20/2024 2:00 PM

Bid Opening Information:

Non-Public

Contact Person:

Tina M. Waterman NIGP-CPP, CPPB
Purchasing Manager
City of Concord
311 N. State Street
Concord, NH 03301
(603) 230-3664
(603) 230-3656 (Fax)

Download Available:

City Website

Fee:

N/A

Business Hours:

8:00 a.m. - 5:00 p.m.

Fax Number:

603-230-3656

Qualifications:

Licensed with the State of New Hampshire. Registered with the Secretary of State's Office and be in good standing.

Attachment Preview

RFP 12-24

City of Concord, New Hampshire

Purchasing Division

PHYSICAL EXAMINATIONS AND MEDICAL SERVICES

Prepared for, and in coordination with the

HUMAN RESOURCES DEPARTMENT

Proposal Documents

Contract Documents

Firm: ______________________

PROPOSAL DUE DATE/TIME: FEBRUARY 20, 2024 NOT LATER THAN 2:00 PM

Table of Contents

Table of Contents ..................................................................................................................................2

PROPOSAL DOCUMENTS

Request for Proposals...................................................................................................................3

General Terms and Conditions.....................................................................................................5

Instructions for Proposers ..........................................................................................................20

Scope of Work............................................................................................................................24

Proposal Submission Checklist ..................................................................................................28

Proposal Sheet............................................................................................................................29

Proposal Signature Page.............................................................................................................31

Specifications Exception Form ..................................................................................................32

W-9 Form ...................................................................................................................................33

Indemnification Agreement .......................................................................................................34

Insurance Requirements .............................................................................................................35

No Proposal Questionnaire ........................................................................................................36

CONTRACT DOCUMENTS

Notice of Award.........................................................................................................................37

Agreement ..................................................................................................................................39

Notice to Proceed .......................................................................................................................42

Proposal Evaluation Form..........................................................................................................43

ATTACHMENTS

Attachment #1: Firefighter Entry Level Physical Exam ............................................................44

Attachment #2: NH Police Standard & Training Council; Form D...........................................46

Attachment #3: City of Concord, New Hampshire, Physical Examination Form .....................56

RFP 12-24

Physical Examinations and Medical Services

Page 2

City of Concord, New Hampshire

PURCHASING DIVISION

311 NORTH STATESTREET

CONCORD, NH 03301

(603) 230-3664 FAX: (603)230-3656

WWW.CONCORDNH.GOV/PURCHASING

REQUEST FOR PROPOSALS

The City of Concord, New Hampshire wishes to engage the services of a qualified private firm(s) to

provide the City with pre-employment physical examinations as well as other medical services. The

successful firm must be lawfully engaged in the practice of conducting the required physical examinations

and medical services in the State of New Hampshire.

An overview and detailed scoped of work (SOW) are provided later in this Request for Proposals (RFP).

Proposals must be received no later than 2:00 PM on FEBRUARY 20, 2024 from interested firms, to be

eligible for consideration by the City. Proposals may be submitted in hard copy to the Purchasing

Manager, Combined Operations & Maintenance Facility, 311 North State Street, Concord, NH 03301 and

must be clearly marked,

"RFP 12-24, PHYSICAL EXAMINATIONS AND MEDICAL SERVICES"

Requests for Proposals may be issued only by the Purchasing Manager, or his designee, to authorized

firms, and are not transferable unless authorized by the Purchasing Manager.

Complete copies of RFP 12-24 are available from the Purchasing Division, City of Concord, Combined

Operations & Maintenance Facility, 311 North State Street, Concord, NH 03301 (603-230-3664) or on-

line at www.concordnh.gov/purchasing.

All proposals received will be considered confidential and not available for public review until after

a contract has been awarded.

The City reserves the right to reject any or all proposals or any part thereof, to waive any formality,

informality, information and/or errors in a proposal, to accept the proposal(s) considered to be in the best

interest of the City, or to purchase on the open market if it is considered in the best interest of the City to

do so. Failure to submit all information called for is sufficient reason to declare a proposal as non-

responsive and subject to disqualification.

Failure to submit all information as detailed on the Proposal Submission Checklist and/or

submission of an unbalanced proposal are sufficient reasons to declare a proposal as non-responsive

and subject to disqualification.

RFP 12-24

Physical Examinations and Medical Services

Page 3

All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as

detailed below:

Name

City of Concord,

Associated

General

Contractors

Construction

Summary of NH

Bid Ocean

Dodge Data &

Analytics

Advertising

Medium

Posted on

City Website

and in City

Hall Lobby

Bid House

Address

311 North State

Street, Concord NH

033301

48 Grandview

Drive, Bow NH

03304

734 Chestnut St,

Manchester NH

03104

PO Box 40445,

Grand Junction, CO

81501

300 American Metro

Blvd, Suite 185,

Hamilton, NJ 08619

Phone/Fax

603.230-3664

603.230.3656(fax)

603.225.2701

603.226.3859(fax)

603.627.8856

603.627.4524(fax)

866.347.9657

877.356.9704(fax)

607.898.2053

Email and Web Address

twaterman@concordnh.gov

www.concordnh.gov/purchasing

plansroom@agcnh.org

www.agcnh.org

info@constructionsummary.com

www.constructionsummary.com

bids@bidocean.com

www.bidocean.com

dodge.bidding@construction.com

www.construction.com

New England

Construction

News - CDC

News

Bid House

100 Radnor Rd S-

102, State College,

PA 16801

1.800.652.0008

ENR.products@bnpmedia.com

1.888.285.3393(fax) www.enr.com

CITY OF CONCORD, NEW HAMPSHIRE

____________________________________

Tina M. Waterman, Purchasing Manager

Date January 29, 2024

RFP Due Date/Time: FEBRUARY 20, 2024 not later than 2:00 PM

RFP 12-24

Physical Examinations and Medical Services

Page 4

GENERAL TERMS AND CONDITIONS

DEFINITIONS:

The term “contract” shall also mean agreement.

The term “proposal” shall also mean quotation, bid, offer and qualification/experience statement.

The term “Service Provider” shall include all proposers, offerors, bidders, suppliers, vendors and

contractors , and shall include their successors, transferees and assignees. Unless otherwise required by the

context, “Service Provider” includes any of the Service Provider’s consultants, sub consultants, contractors,

and subcontractors.

PREPARATION OF PROPOSALS:

Proposals shall be submitted on the forms provided and must be signed by the Service Provider or the

Service Provider’s authorized representative. The person signing the proposal shall initial any corrections

to entries made on the proposal forms.

Service Providers must quote on all items appearing on the proposal forms unless specific directions in

the advertisement, on the proposal form or in the special provisions allowed for partial proposals. Failure

to quote on all items may disqualify the proposal. When proposals on all items are not required, Service

Providers shall insert the words “no proposal” where appropriate.

Alternative proposals will be considered, unless otherwise stated, only if the alternate is: (1) Described

completely, including, but not limited to, sample(s), if requested, and specifications sufficient so that a

comparison to the request can be made; and (2) Submitted as part of the base proposal response, i.e. it

shall not be a separate document which could be construed as a second proposal.

Unless otherwise stated in the Request for Proposal, the Service Provider agrees that the proposal shall be

deemed open for acceptance for sixty (60) calendar days subsequent to submittal to the City of Concord

or as modified by addendum.

Any questions or inquiries must be submitted in writing, and must be received by the Purchasing Manager

no later than seven (7) calendar days before the Request for Proposals due date to be considered. Any

changes to the Request for Proposals will be provided to all Service Providers of record.

The Service Provider shall not divulge, discuss or compare this proposal with other Service Providers and

shall not collude with any other Service Provider or parties to a proposal whatsoever. (Note: No

premiums, rebates or gratuities permitted either with, prior to, or after any delivery materials are allowed.

Any such violation will result in the cancellation and/or return of materials, as applicable, and the removal

from Proposal List).

The name of manufacturer, trade name, or catalog number mentioned in this Request for Proposal is for

the purpose of designating a minimum standard of quality and type. Such references are not intended to

be restrictive, although specified color, type of material and specified measurements may be mandatory.

Proposals will be considered for any brand which meets or exceeds the quality of the specifications listed.

On all such proposals, the Service Provider shall specify the product they are proposing and shall supply

RFP 12-24

Physical Examinations and Medical Services

Page 5

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RFP 12-24 Physical Examinations & Medical Services

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