RFP Personnel Policy Services
| Agency: | City of Flagler Beach |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 29, 2026 |
| Due Date: | May 29, 2026 |
| Solicitation No: | FB2026-2905 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
FB2026-2905
|
| Bid Title: |
RFP Personnel Policy Services
|
| Category: | Invitation to Bid |
| Status: | Open |
|
Attachment Preview
Request for Proposals
City of Flagler Beach
Human Resources Office
105 South 2nd Street
Flagler Beach, Florida 32136
ISSUED:
RESPONSES DUE:
April 27, 2026
May 29, 2026 by 4:00 pm
Subject: Personnel Policy Services Proposal
OBJECTIVES
The City of Flagler Beach is accepting Requests for Proposals (RFP) from human resources
consultants or qualified vendors experienced with municipal organizations to complete a
comprehensive review and revision to the City's Personnel Manual.
As a part of this RFP, it is expected that existing personnel policies may be simplified,
deconflicted, updated, and rendered best practice, as requested by staff and City of Flagler Beach
Commissioners.
This RFP provides interested respondents with information to prepare and submit a proposal for
consideration by the City of Flagler Beach regarding its professional services to review and revise
the City Personnel Policy Manual consistent with human resources policy best practices. This RFP
process is intended to identify potential contractors with which the City may, in its sole discretion,
choose to enter into an agreement for the proposed consulting services. It is expressly
understood and agreed that the submission of a proposal does not require or obligate the City of
Flagler Beach to pursue an agreement with any respondent. All negotiations are subject to the
consideration and discretionary approval by the City, which may, at its sole discretion, accept or
reject any and/or all proposals and agreements.
The City of Flagler Beach reserves the right to reject, without cause, all proposals, to waive any
informality relative to proposals, and accept any proposal from any person deemed
advantageous to the City.
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BACKGROUND INFORMATION
With a total budget of nearly $90 million (General Fund $15 million), City of Flagler Beach
operations include the following departments: Police, Fire, Recreation, Public Works,
Administration, Building, Planning and Zoning, Facilities Maintenance, Streets and Stormwater,
Information Technology, Library, Water and Wastewater. The City has approximately 112 full-
time employees, ten part-time employees and annually hires roughly twenty-five seasonal
employees (lifeguards). The City currently has one active public safety collective bargaining unit
representing the Police Department sworn officers (approximately fifteen personnel). Although
the Fire Department personnel (approximately ten) have a relation with a union, no collective
bargaining agreement is in effect.
GENERAL SCOPE OF SERVICES
The purpose of this RFP is to solicit proposals from qualified professionals, firms, and/or entities
(“respondents”) to provide human resources and legal consultation services to revise in its
entirety the City’s current Personnel Policy for the purpose described below. All respondents with
competitive rates and qualified experience in the services described are encouraged to submit
proposals.
The City of Flagler Beach is seeking to work with a Respondent’s team of professionals with
experience in municipal personnel administration. The scope of work outlined below should not
be viewed as rigid and the respondent is encouraged to offer alternative or additional efforts for
this project where they believe appropriate.
SPECIFIC SERVICES DESIRED
The selected Consultant will be expected to provide the following applicable services:
Identify which policies are required by Federal and State law.
Make specific recommendations to simplify the policies and ensure consistency and flexibility
while protecting the City from liability.
Make specific recommendations on which policies present conflicting information.
Compare the current Personnel Policy Manual to best practices found in other Florida
municipalities, local, and state government agencies to provide recommendations for
improvement. As part of this review and revision project, all current policies will be considered
for amendment or replacement including, but not limited to:
General Regulations
Recruitments, Selection and Appointment
Reasonable Accommodation, Interactive Process
Positions and Class Specifications
Harassment and Discrimination
For Cause/At Will Employment Designation
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Pay Practices
Leave Provisions
Separation from Employment
Work Schedules
Drug & Alcohol Policy (Drug-free Workplace and Alcohol/Controlled Substance Policy)
Promotion and Disciplinary Policies
Rules of Conduct and Appearance
Driver Eligibility and Vehicle Use
Technology Use and Privilege
ANTICIPATED DELIVERABLES
The selected Consultant will meet with designated City of Flagler Beach staff to review the
current Personnel Policy and to clarify Scope of Services, issues, concerns, desired outcomes, and
defined expectations.
Consultant will obtain all pertinent Flagler Beach documents, such as current Personnel Policy
Manual, and other documents as required to fulfill agreement.
Consultant will prepare a draft revision of the current Personnel Policy to reflect best practices
and recommended policies to ensure legal compliance with current regulation, legislation, and
best practices.
Consultant shall make every reasonable effort to streamline the resulting Personnel Policy
Manual so that it is an easy-to-use guide for both City employees and management, while
ensuring the necessary professional outcomes and appropriate policy language are present to
provide a best practice product that also protects the City of Flagler Beach from liability.
Consultant will review the draft Personnel Policy Manual with Human Resources staff, City of
Flagler Beach legal counsel, and others in the City management team.
Consultant will prepare a final Personnel Policy Manual incorporating revisions resulting from
such review.
Consultant will develop a summary of key changes to accompany the new Personnel Policy
Manual to aid in effective communication of policy changes.
Consultant will provide all deliverables in electronic format suitable for ongoing customization
and revision, as from time to time requested or directed by the City.
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INSTRUCTIONS FOR PROPOSALS:
The principal contact with the City of Flagler Beach is Ms. Penny Overstreet, City Clerk. Any
inquiries concerning this request for proposal should be addressed in writing or e-mailed:
City Clerk Penny Overstreet
City of Flagler Beach
105 S. 2nd Street
Flagler Beach, FL 32136
Email: poverstreet@cityofflaglerbeach.com
ALL QUESTIONS MUST BE SUBMITTED PRIOR TO 5/11/2026
Questions will be accepted in writing via email or by letter up to or before 5:00 PM, EST, on
Monday, May 11, 2026, and will be answered no later than 5:00 PM, EST, on Friday, May 15,
2026. The City reserves the right to respond or not respond to any, all, or any parts of the
questions that are received. All questions and answers will be made public on the City Website,
as well as sent to all known respondents.
All questions regarding this Request for Proposal shall be referred to the City Clerk through the
addresses provided above.
PROPOSAL REQUIREMENTS
To be considered, one (1) paper bound copy and one (1) digital copy (MS Word or .pdf) provided
on a flash drive of each respondent's proposal(s) shall be submitted by NO LATER THAN 4:00 PM,
MAY 29, 2026 (at which time submitted proposals will be opened), in a sealed package marked
PERSONNEL POLICY SERVICES PROPOSAL addressed to:
City Clerk’s Office
City Hall
105 South 2nd Street
Flagler Beach, FL 32136
Any proposals received after the specified time and date will not be accepted. The time and date
for receipt of proposals will be scrupulously observed. The City shall not be responsible for late
deliveries or mail delays. The time/date entered on the proposal received in the City Clerk’s Office
shall be the official authority for determining late proposals. The City of Flagler Beach reserves
the right to reject any or all proposals submitted.
The City of Flagler Beach reserves the right to retain all proposals submitted regardless of
whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of
the conditions contained in this request for proposals, unless clearly and specifically noted in the
proposal submitted and confirmed in the contract between the City of Flagler Beach and the firm
selected.
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The City offers no expressed or implied obligation for the City to reimburse responding firms for
any expenses incurred in preparing proposals in response to this request.
PROPOSALS MUST INCLUDE THE FOLLOWING AT A MINIMUM:
Before submitting a proposal, each respondent shall familiarize itself with the entire RFP,
including the Scope of Work, Anticipated Deliverables, and all laws, regulations and other factors
affecting the respondent’s performance.
Respondent name, address, telephone number and website, and principal contact name,
telephone number, and e-mail address.
Statement of the respondent’s qualifications to perform the requested services.
Name of the principal staff person(s) who will be primarily responsible for providing services to
the City of Flagler Beach and their resume and qualifications.
Explanation of the respondent’s experience in providing the requested services. Include the
client, type of work, project start and completion dates, project name, and project size.
List of client references, including name, address, telephone number and e-mail address, along
with a brief description of the services provided to the client, and dates of service.
The proposed lump sum cost to complete and provide the Anticipated Deliverables as described
above. Travel and reproduction costs may be provided separately, but must be specifically
delineated.
A detailed project timetable setting forth a suggested commencement date and completion date
for the project. The successful contractor must be prepared to undertake commencement of the
project immediately upon award of contract. All work is targeted to be completed and the final
report submitted to City of Flagler Beach by Sep 17, 2026, so recommendations may be
considered for adoption as part the annual budgeting process.
Description of insurance coverage maintained by the firm. Copy of declarations page from
current policies for each of the following types of insurance must be attached:
• Worker’s compensation
• General Commercial Liability
• Professional Liability, Malpractice and Errors and Omissions
All submitted proposals become the property of the City of Flagler Beach as public documents
and are available for public access as provided by Law after the award selection has been made.
City Manager and Human Resources Manager will review Proposals received for completeness,
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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