RFP - Pavement Rating Services

Agency:	Thurston County
State:	Washington
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Mar 4, 2026
Due Date:	Apr 2, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Thurston County, Washington

Public Works Department

Traffic Engineering & Operations

9605 Tilley Road S, Suite C

Olympia, Washington 98512

REQUEST FOR PROPOSAL (RFP) 034-2026-TE-R001

Pavement Rating Services

Solicitation Documents

RFP Issuance Date: March 5th, 2026

All solicitation documents, including any addenda, are published on the Thurston County website at:

https://www.thurstoncountywa.gov/ContractOpportunities

Proposal Due Date

Proposals are due: 3:00 p.m. PT on April 2, 2026

Proposal Acceptance Location

Proposals will be received by:

Thurston County Public Works

Traffic Engineering & Operations

9605 Tilley Road S, Suite C

Olympia, Washington 98512

Office Hours: 8:00 a.m. to 5:00 p.m., Monday through Friday

PWProcurement@co.thurston.wa.us

Phone: (360) 867-2367

Thurston County reserves the right to reject any and all Proposals, cancel this

solicitation, and to waive any informalities or irregularities in procedure.

RFP NO. 034-2026-TE-R001

Pavement Rating Services

RFP NO. 034-2026-TE-R001

Pavement Rating Services

TABLE OF CONTENTS

SECTION 1 - INTRODUCTION AND PURPOSE .......................................................... 4

SECTION 2 – OVERVIEW OF SERVICES REQUESTED ................................................ 4

SECTION 3 – ACQUISITION TIMELINE AND GENERAL REQUIREMENTS ................... 5

SECTION 4 - PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS ............. 7

SECTION 5 - EVALUATION AND SELECTION .......................................................... 10

SECTION 6 - CONTRACT TERMS AND CONDITIONS ............................................... 11

SECTION 7 – FORMS ............................................................................................ 12

List of Attachments

Attachment 1 Statement of Work (SOW)

Attachment 2 Rate Schedule

Attachment 3 Professional Services Contract Sample

Attachment 4 Relevant Project Experience/Past Performance Survey

RFP NO. 034-2026-TE-R001

Pavement Rating Services

RFP NO. 034-2026-TE-R001

Pavement Rating Services

ACRONYMS AND ABBREVIATIONS

BoCC

County

CPI

CRAB

FHWA

IRI

PCI

PPS

PSC

QA/QC

RCW

RFP

WAC

Board of County Commissioners

Thurston County, Washington, Department of Public Works

Consumer Price Index

County Road Administration Board

Federal Highway Administration

International Roughness Index

Pavement Condition Index

Past Performance Survey

Pavement Surface Condition

Quality Assurance/Quality Control

Revised Code of Washington

Request for Proposal

Washington Administrative Code

RFP NO. 034-2026-TE-R001

Pavement Rating Services

RFP NO. 034-2026-TE-R001

Pavement Rating Services

SECTION 1 - INTRODUCTION AND PURPOSE

1.1 INTRODUCTION

Thurston County Public Works is soliciting proposals for pavement rating services in compliance with WAC 136-

70-040 and County Road Administration Board (CRAB) Guidelines.

1.2 PURPOSE

The purpose of this solicitation is to establish a contract with a qualified company to provide pavement rating

services for a term of four (4) years in order to meet Washington State requirements and to support the County’s

pavement management system.

1.3 QUALIFICATIONS

Following are the minimum qualifications and licensing requirements that proposing companies must meet in

order to submit a response to this RFP. Proposals must clearly show compliance to these minimum qualifications.

Proposals that are not clearly responsive to these minimum qualifications shall be rejected by the County without

further consideration.

A. Been in business for a minimum of five (5) years from the date of the issuance of this RFP.

B. Must be legally qualified, licensed, insured, staffed, and equipped to perform the relevant work.

C. Must be able to meet the Insurance Liability Limits specified in this solicitation and sample Professional

Services Contract.

D. Must have a minimum of two (2) years of experience in providing Pavement Rating Services to municipalities

within the states of Washington, Oregon, or Idaho.

1.4 PROCUREMENT NOTIFICATION

This solicitation is a formal competitive procurement and will be advertised in the ‘Nisqually Valley News’, the

‘Seattle Daily Journal of Commerce’ and is open to all qualified companies. All solicitation

documents, including addenda, are published on the Thurston County website at:

https://www.thurstoncountywa.gov/ContractOpportunities .

SECTION 2 – OVERVIEW OF SERVICES REQUESTED

2.1 PROJECT DESCRIPTION

The Contractor will provide all management, materials, equipment, labor, and other items necessary for

collecting and processing pavement rating data. Pavement rating data shall include Transverse Cracking,

Longitudinal Cracking, Alligator Cracking, and Patch Repairs/Potholes, all recorded at three (3) distinct severities

as defined in the Pavement Surface Condition Rating Manual. In addition, the Contractor may be requested to

include data for each road to provide a score for the International Roughness Index (IRI) in accordance with the

Federal Highway Administration’s (FHWA) current Highway Performance Monitoring System Field Manual.

RFP NO. 034-2026-TE-R001

Pavement Rating Services

Additional services may be incorporated as listed in the Proposer’s proposal and agreed upon by the County.

2.2 BACKGROUND INFORMATION

The Traffic Engineering and Operations team designs, operates, and maintains traffic control devices on public

roads in the unincorporated areas of Thurston County. Included in these responsibilities, Traffic Engineering and

Operations is required to collect data on all County owned and operated paved roadways to comply with CRAB

guidelines and Washington Administrative Codes (WAC). This data is used to meet state guidelines and to identify

areas of need for future chip seal and repaving projects.

2.3 STATEMENT OF WORK

See Attachment 1, Statement of Work which provides the scope of services to be provided.

2.4 CONTRACT PERIOD AND BUDGET

The County anticipates the Contract will be for a maximum duration of four (4) years with an initial one-year

term and three one-year renewal options. Option renewals will be exercised at the sole discretion of the County.

The Contract value will be for the total negotiated not to exceed amount for the duration of the contract. The

Contract amount may be increased to meet the ongoing needs of the County for the services requested through

the Contract period of performance. The County does not guarantee a minimum purchase amount.

2.5 COMPENSATION

A. Mandatory Scope: Payment to Contractor will be based on the negotiated rate schedule and actual miles

rated as verified by Schema reports (see Section 5.0 Scope of Services Pavement Requirements).

B. Rates shall include all direct and indirect costs and profit.

C. Invoice/Payments:

(1) Invoices are to be submitted within 30 calendar days from completion of the work.

(2) Invoices are to be sent via email to the Thurston County Public Works Accounts Payable address:

PWAP@co.thurston.wa.us. The email subject line should include the Contract # and Project Title to identify

the invoice.

(3) Payments will be made within 30 calendar days from receipt of a proper invoice.

SECTION 3 – ACQUISITION TIMELINE AND GENERAL REQUIREMENTS

3.1 PROCUREMENT SCHEDULE

Following is the procurement schedule for this RFP. The dates shown below are estimated, are provided for

information only, and are subject to change at the sole discretion of the County.

Table 1: Solicitation and Anticipated Award Schedule

ACTIVITY

EST. DATE

RFP Issuance

3/05/2026

Pre-Proposal Inquiries Due

3/26/2026

Proposal Due

4/02/2026

RFP NO. 034-2026-TE-R001

Pavement Rating Services

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Department	Description	Opening Date	Closing Date	Attachment(s)
Public Works	RFP - Pavement Rating Services	03/05/2026	04/02/2026 at 3:00PM	RFP - Pavement Rating Services

RFP - Pavement Rating Services

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