RFP: Parking Guidance System Addendum One

Agency:	Birmingham Airport Authority
State:	Alabama
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 812930 - Parking Lots and Garages
Posted Date:	Mar 20, 2026
Due Date:	Apr 30, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSALS

ADDENDUM NUMBER ONE (1)

DATE: March 20, 2026

PROJECT:

RFP Automated Parking Guidance System

Birmingham-Shuttleworth International Airport

Birmingham, Alabama

From:

Birmingham Airport Authority (BAA)

5900 Messer Airport Highway

Birmingham, Alabama 35212

To:

All Participants

General:

This addendum will form a part of the RFP and modifies the original Request for

Proposal (RFP) document. The following changes take precedence over items in the

RFP. Portion of the RFP not changed by this Addendum remains in effect. Recipients of

the Addendum are advised to provide this Addendum to anyone to whom they further

distribute without the BAA’s knowledge.

Participants in this RFP are required to acknowledge receipt of this Addendum in their

proposal. Failure to do so may subject Proposer for disqualification.

ADDITIONAL INFORMATION/CLARIFICATIONS/ATTCHMENTS

DESCRIBED BELOW:

The BAA includes as an attachment the Minimum Requirements for the parking guidance

system and the Cost Proposal Spreadsheet.

Please note that the Cost Proposal Spreadsheet has three tabs. First Tab labeled based bid

and alternate, second tab labeled rooftop project cost, and third tab labeled kiosk cost.

We are asking that you send in the cost broken down between the base bid, alternate bid,

cost for the rooftop PGS, and a separate cost for the Kiosk using the cost spreadsheet

provided.

The due date for proposal submittal has been extended until 2:00 PM CT on April

30, 2026.

1. Question: While the base specification references a camera-based system and Bid

Alternate #1 references ultrasonic, would the Authority consider a wireless, in-ground

magnetic sensor–based solution as an alternative?

Answer: Affirm, alternate solutions will be considered for non-camera-based

systems; ultrasonic was an example of a possible alternate.

2. Question: Given the parking structure's size and complexity, several moving parts

require careful coordination. With the site walk on March 12th and the question

deadline on March 19th, the turnaround time after receiving responses will be quite

limited. This does not provide sufficient time to fully confirm the system design,

coordinate with our installer for accurate pricing, and prepare the five required hard

copies for submission and shipping. Would it be possible to grant an extension for the

proposal submission deadline? Additional time would help ensure a thorough and

accurate proposal.

Answer: The deadline for submittal has been extended. The new due date for bids is

April 30, 2026.

3. Question: For the single-space camera sensors, when you state a CCTV feature, are

referring to the ability to watch 30 – 60 second video clips of movement within that

parking space? For example, the video clip of the vehicle parking. Or are you seeking

a 24/7 feed from all the camera sensors?

Answer: 24/7 feed with 30-day recording/ storage capabilities.

4. Will BAA accept a cloud-hosted solution?

Answer: No

5. Question: With a cloud-hosted solution, a server is still required to keep all the

computing on the local network and the results are pushed to the cloud. This increases

the system's performance and speed. Will BAA still want to provide the on-edge

server if the proposer provides the required specifications?

Answer: Cloud hosted solutions will not be accepted

6. Question: Will BAA provide the storage server? Or is the proposer required to

provide the storage server?

Answer: The Proposer is required to provide.

7. Question: Can you confirm they want a 30-day retention period for the LPR images

and videos?

Answer: Yes. 30-day retention is required.

8. Question: Can you mark the exact location of the data/communication room inside

the parking structure?

Answer: Yes, drawing is provided

9. Question: Is there an existing fiber cable from the server location inside the airport

building to the data/communication room inside the parking garage that we can use?

Or will a new fiber cable need installation? If we must install a new fiber cable, is

there an existing conduit pathway we can use?

Answer: Yes, there is single mode fiber that can be utilized.

10. Question: Is there a safe and secure storage onsite for the parking system materials?

Answer: Affirm, will be discussed with contract award winner

11. Question: Can you mark the exact locations of the two roadway signs?

Answer: Affirm, drawing is provided

12. Question: Is there existing fiber at the two roadway sign locations?

Answer: No

13. Question: Will BAA accept cellular network for the two roadway signs?

Answer: No

14. Question: What is the voltage at the existing light posts in the outdoor areas and on

the rooftop?

Answer: 480V

15. Question: There's an area on the rooftop without light posts (four light posts are

missing). Can you confirm the airport will install new light posts in that area?

Otherwise, there is nothing around to mount equipment for occupancy detection for

those spaces.

Answer: Yes

16. Question: Can you confirm if the oversized vehicle entrance will remain? Should the

proposer plan to install a monument sign at this location?

Answer: Negative, no signage at the oversized entrance

17. Question: Can you confirm that the two main entrances to the parking garage are on

level 1 and level 3? Is that where BAA wants to install two monument signs?

Answer: Affirm. Overhead signage will be on Messer Airport Highway

18. Question: At the level 3 entrance, can the proposer remove an existing bollard on the

curb to install the monument sign?

Answer: That will be taken into consideration when reviewing the proposed location,

but it is possible.

19. Question: Can you mark the locations of the areas with the 6' - 2" clearance height

and the 6' - 8" clearance height?

Answer: That will be part of the contractors’ surveying efforts.

20. Question: Do you prefer to have the Find-Your-Car kiosks in the airport or inside the

garage? If inside the airport is preferred, is there an existing pathway to run fiber?

Answer: In the airport – negative, no current pathway

21. Question: Proper understands the scope for the digital exit signage, but wants to

confirm the scope of the static vehicle traffic signs found on page 13. Scope states,

provide fixed signs that include unchanging traffic patterns such as: no left turn, do

not enter, entrance, exit, etc. Does the BAA want the proposer to source and install

static traffic signs throughout the garage?

Answer: Negative; they would need to be integrated with the guidance signage. The

airport would need to approve any proposed signage concepts during the design

process.

22. Question: Proposer would like to add the digital exit sign locations on a set of

drawings for BAA. Adding drawings may cause the document to exceed the 25-page

limit. Is BAA open to receiving a longer proposal which includes drawings providing

the proposed digital exit sign locations?

Answer: Affirm, that would be approved

23. Question: Due to the scope and complexity of the project, we respectfully request

consideration of a three-week extension to the proposal submission deadline. This

additional time would allow our team to perform a more detailed technical and cost

evaluation so that we can provide a comprehensive and highly competitive proposal

that best supports the project’s objectives.

Answer: Approved

24. Question: Will the airport be providing the network switches needed in the garage?

Answer: No, the Proposer will provide network switches

25. Question: Does the Airport have the required size and messaging for the signage on

Messer Airport Hwy?

Answer: Negative, that would be for the contractor to determine based on the

viewing distance needed. Though, the airport would need to approve any proposed

signage concepts during the design process.

26. Question: The RFP mentions lighting in the Scope of Services, please elaborate?

Will the contractor be required to provide lighting for the project?

Answer: Negative, just the lights as they pertain to the guidance system colors for

occupied, open, handicapped, etc. spaces.

27. Question: Is performance and payment bonding required?

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP: Parking Guidance System Addendum One

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