RFP: Parking Guidance System

Agency:	Birmingham Airport Authority
State:	Alabama
Type of Government:	State & Local
NAICS Category:	812930 - Parking Lots and Garages
Posted Date:	Feb 17, 2026
Due Date:	Apr 9, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Request for Proposal (RFP)

Automated Parking Guidance System

202858307.v5

Birmingham Airport Authority

PROPOSAL DEADLINE: APRIL 9, 2026

I. Introduction

A. Project Description

The Birmingham Airport Authority (“BAA” or “Authority”) is requesting proposals for a

qualified vendor (“Proposer”) to supply, install, integrate, and support a parking guidance

system (“PGS”) for the Birmingham Shuttleworth International Airport’s (the “Airport”)

parking deck in levels 2, 3, 4, 5, 6, and 7 as specified in the RFP. The parking deck consists

of approximately 4,696 total parking spaces. These areas include covered/uncovered,

electric vehicle (EV), handicap, and reserved parking spaces. A layout of the parking deck

is attached hereto as Appendix D. The PGS is intended to improve efficiency, operations,

safety, security, and customer experience of parking operations at the Airport by

providing real-time parking availability information, reducing vehicle search times,

minimizing congestion, and optimizing space utilization. The PGS shall integrate with

existing Airport parking, revenue control, and operations systems where applicable,

support scalable future expansion, and enhance overall operational awareness for Airport

staﬀ while delivering clear, accurate guidance to the traveling public.

The goal of this request for proposal (“RFP”) is to enter into an agreement with the best-

valued Proposer to perform the work and Services described in this RFP (the “Services”).

B. Proposed Scope of Work

See Appendix A attached to this RFP and made a part hereof (the “Scope of Services”).

C. Award of Agreement

As a result of this RFP, BAA plans to award two separate agreements to the selected

Proposer(s) for (1) design-build and (2) software license and support services related to

the Project (together, the “Agreement”). The form of design-build agreement is attached

hereto as Appendix E, and Proposer shall provide to BAA its form of software license and

support agreement. The Agreement must include the terms and conditions set forth in

Subsection D below.

D. Required Terms and Conditions of Agreement

i. Changes and Alterations: BAA reserves the right to make any alterations to the

Agreement as may be necessary due to changing conditions found during the

Project. Proposer shall not claim forfeiture of contract by reasons of such changes by

BAA. If such changes increase or decrease the amount of the work or materials,

Proposer will be paid according to the quantity of product delivered at the prices

established for such work under the Agreement. Any alterations or changes that

diminish the scope of work or materials shall not constitute a claim for damages or for

the loss of anticipated profits. Any alterations from the original job estimate provided

by Proposer must be submitted in writing and must be approved by the designated

BAA Representative.

ii. Outside Estimates: BAA reserves the right to obtain an outside estimate, or to have

the product or services provided outside of the Agreement when it is in the best

interest of BAA.

iii. Compliance with Laws: Proposer shall obtain and maintain all licenses, permits,

liability insurance, and workman’s compensation insurance, and maintain compliance

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with all applicable federal, state, or local requirements and laws, including, without

limitation, the Occupational Safety and Health Act of 1970 (29 CFR Part 1910) and the

Fair Labor Standards Act (29 USC § 201, et seq.), during the term of the Agreement.

iv. Quality: All materials used for the manufacture or construction of any supplies,

materials, equipment, or service shall be new unless otherwise specified. All materials

shall be of the best quality, and to the highest grade of workmanship that meet the

specifications in this RFP. Materials and Services must comply with all applicable

Federal, State, local and OSHA requirements.

v. Acceptance of Material: The materials delivered shall remain the property of

Proposer pending physical inspection and acceptance to the satisfaction of BAA, at

which time and upon payment by BAA hereunder, title shall vest in BAA. In the event

the material supplied to BAA is found to be defective or does not conform to

specifications, BAA reserves the right to cancel the order upon written notice to

Proposer and return the product(s) to Proposer at Proposer’s expense, and to invoke

the provisions of the section titled “Default”.

vi. Default: Any Agreement made between BAA and Proposer can be cancelled by BAA in

whole or in part via written notice, upon Proposer’s non-performance or violation of

contract terms. Proposer will be given 15 days to rectify the non- performance or

violation. The defaulting Proposer shall be liable for costs to BAA in excess of the

defaulted contract prices. Proposer shall continue the performance of the Agreement

to the extent any part is not terminated under the provisions of this clause.

vii. Termination of Agreement: In addition to any other rights and remedies allowed by

law, BAA may terminate the Agreement at any time for any reason, or no reason, with

or without cause, without penalty or expense to BAA of any kind whatsoever, by giving

15 days written notice to Proposer of such termination and specifying the effective

date of the termination. Termination of the Agreement as provided herein shall

release BAA from any further fees to be paid to Proposer after the date of termination,

other than any unpaid fees earned for Services which were satisfactorily performed

prior to the effective date of the termination and demobilization costs as more fully

described in the Agreement.

viii. Guarantee: Proposer shall unconditionally guarantee the materials and workmanship

on all materials and/or Services for Proposer’s specified guarantee period, which will

be one year after the date of Substantial Completion of the Project, unless otherwise

stated. For systems and finished products manufactured by third parties and for which

a manufacturer’s warranty has been assigned to BAA, the guarantee period shall be

the manufacturer’s warranty period. Within the guarantee period, if any defects

occur which are due to faulty material and/or Services, Proposer shall repair, replace,

and/or adjust such faulty material and/or Services to the complete satisfaction of BAA,

and Proposer shall cooperate with BAA to pursue any third party manufacturer’s

warranties. These repairs, replacements, or adjustments shall be made only at a time

lest detrimental to the operation of BAA.

ix. Add/Delete Items: During the term of the Agreement, items and/or Services may be

added to and/or deleted from the Agreement upon agreement between Proposer and

BAA.

x. Minority Business: BAA encourages all Minority Business Enterprises (MBE) and

Women Owned Business Enterprises (WBE) to participate.

xi. Indemnification: Proposer hereby agrees to indemnify, defend and hold harmless

BAA, City of Birmingham, Alabama, and their respective directors, council members,

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agents and employees (collectively, “Indemnitees”), from and against all losses, claims,

liabilities, injuries, damages, expenses, fines and penalties, including attorney’s fees

and expenses (collectively, “Losses”), that Indemnitees may incur by reason of any

injury or damage sustained to any person or property (including, but not limited to,

any one or more of the Indemnitees) arising out of or resulting from, in whole or part,

the negligent and willful acts or omissions of Proposer, its employees, agents and sub-

contractors in the performance of this Agreement. There is no expectation of any

indemnification being provided to Proposer by BAA. Proposer is advised of the

statutory immunity from tort claims applicable to BAA and its directors, which is

contained in Sections 4-3-50 and 4-3-47(2) of the Code of Alabama, 1975.

xii. Cure and Cover Clause: If a successful Proposer fails, or BAA concludes that there is a

reasonable likelihood that Proposer will not be able to timely perform its obligations

under the Agreement, BAA may (in addition to any other contractual, legal, or

equitable remedies) proceed to take any of the following actions after seven (7) days’

written notice to Proposer: (A) Withhold any monies then or next due to Proposer; or

(B) Terminate the Agreement and obtain the deliverables (or equivalent) or portion

thereof (or equivalent) from a third party, pay the third party for the same, and

withhold the amount so paid from any money then or thereafter due to Proposer and

hold Proposer liable for any amounts paid to the third party (or parties) to the extent

that withholding payments to Proposer does not cover BAA’s cost of cover.

xiii. Subordination Clause: The Agreement shall be subject and subordinate to the

provisions of any existing or future agreements between BAA and the United States

relative to the operation or maintenance of the Airport, the execution of which has

been or may be required as a condition precedent to the expenditure of federal funds

for the development of the Airport (“Grant Assurances”). In the event that the

Agreement, either on its own terms or by any other reason, conflicts with or violates

such Grant Assurances, BAA has the right to amend, alter, or otherwise modify the

terms of the Agreement solely as required to resolve such conflict or violation.

Proposer further agrees that it shall not knowingly cause BAA to violate any Grant

Assurances. The Agreement and all the provisions hereof shall be subject to whatever

right the United States government now has or in the future may have or acquire

affecting the control, operation, regulation, and taking over of said Airport or the

exclusive or non-exclusive use of the Airport by the United States during the time of

war or national emergency.

xiv. Badging Requirements and Fees; Other Expenses: In order to perform Services on-site

in secured areas of BAA’s facilities, Proposer personnel are required to undergo a

background check and obtain a BAA badge allowing them access to such areas. On

completion of the Services, Proposer personnel are required to turn their badges in to

BAA’s security department. Failure to return a badge on completion of Services will

result in a fine in the amount of $500. Proposer is responsible for paying all badging

fees and all fines for badges not returned after the Services are completed. In

connection with the provision of Services, Proposer may incur expenses to BAA or BAA

may be charged for expenses of Proposer. Proposer will pay or reimburse BAA for such

expenses within thirty (30) days after the date of the invoice. If BAA owes Proposer

any fees on completion of the Services and any badging fees, fines or other expenses

owed by Proposer are then due and payable, BAA will have the right to deduct and

offset the badging fees, fines and other expenses from the fees then owed to Proposer.

If the amount due to BAA exceeds the amount of fees due to Proposer or there are no

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fees then due to Proposer, BAA will invoice and Proposer will pay the badging fees,

fines and other expenses incurred within thirty (30) days after the date of the invoice.

Failure to pay all badging fees, fines and other expenses in full may prevent Proposer

from competing for future contracting opportunities with BAA.

xv. Licenses: If the Contract Sum is $100,000.00 or more, or if Proposer is required to be

licensed by the Alabama State Licensing Board for General Contractors, Proposer will

certify in the Agreement that Proposer is currently licensed by the Alabama State

Licensing Board for General Contractors and will provide its license number, bid limit

and license classification in the Agreement. Proposer has all other licenses and permits

required by the State of Alabama and the City of Birmingham, Alabama to perform the

Services. Proposer represents that it has substantial experience with projects of this

type and is familiar with the requirements of this type of Services. Proposer covenants

with BAA to furnish its best skill and judgment in furthering the interests of BAA, to

furnish efficient business administration and superintendence, to use its best efforts

to furnish at all times an adequate supply of skilled workers and materials, and to

perform the Services in an efficient manner.

xvi. Independent Proposer: Nothing in the Agreement shall be deemed or construed to (1)

make Proposer the agent or employee of BAA; or (2) create any partnership, joint

venture, or other association between BAA and Proposer. Any direction or instruction

by BAA in respect of the Services shall relate to the results BAA desires to obtain from

the Services, and shall in no way affect Proposer’s independent Proposer status as

described herein.

xvii. Immigration: BAA is committed to complying with all applicable immigration laws of

the United States, including the Immigration Reform and Control Act of 1986, as

amended, which act requires that all employees hired since 1986 provide proof of

identity and employment eligibility before working in the United States. Proposer shall

not place any of its employees at a BAA worksite, nor shall Proposer permit any of its

employees, nor any of its contractors or subcontractors, or their respective employees,

to perform any Services on behalf of or for the benefit of BAA without first verifying

and ensuring their authorization to lawfully work in the United States. Proposer

acknowledges, agrees, and warrants (a) that Proposer maintains and follows an

established policy to verify the employment authorization of its employees and to

ensure continued compliance for the duration of employment, (b) that Proposer has

verified the identity and employment eligibility of all of its employees in compliance

with applicable law, (c) that Proposer has established internal safeguards and

reporting policies to encourage its employees to report any suspected violations of

immigration policies or of immigration law promptly to Proposer’s senior

management, (d) that Proposer has implemented a policy to verify the validity of Social

Security information provided by its employees at the time of hire by Proposer, (e) that

Proposer is without knowledge of any fact that would render any of its employees or

any of its contractors or subcontractors, or their respective employees, ineligible to

legally work in the United States, and (f) that Proposer will promptly notify BAA in

writing in the event that any of its employees or any of its contractors or

subcontractors, or their respective employees, that are working on BAA premises

should lose authorization to legally work in the United States.

xviii. Nondiscrimination: Proposer agrees to abide by the FAA Nondiscrimination

Requirements set forth in Appendix B attached hereto and incorporated herein by

reference.

202858307.v5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP: Parking Guidance System

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