26500026 RFP Outdoor LED Sign for Huckleberry Park
| Agency: | Christiansburg town |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 30, 2026 |
| Due Date: | May 22, 2026 |
| Solicitation No: | 26500026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
26500026
|
| Bid Title: |
26500026 RFP Outdoor LED Sign for Huckleberry Park
|
| Category: | Bid / RFP Opportunities |
| Status: | Open |
|
Attachment Preview
TOWN OF CHRISTIANSBURG
PURCHASING OFFICE
100 EAST MAIN ST.
CHRISTIANSBURG, VA 24073
PH: 540-382-9519, EXT. 1135
FAX: 540-382-3762
REQUEST FOR PROPOSAL (RFP)
RFP Number: 26500026
OUTDOOR LED SIGN FOR THE HUCKLEBERRY PARK
April 30, 2026
The Town of Christiansburg does not discriminate against faith-based organizations in
accordance with the Code of Virginia, § 2.2-4343.1 or against any bidder or offeror because of
race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state
law relating to discrimination in employment.
001
Section #
TABLE OF CONTENTS
Description
I.
PURPOSE
II.
STATEMENT OF NEED
III.
INSTRUCTIONS TO OFFERORS
IV.
PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS
V.
FORMS
VI.
EVALUATION AND AWARD OF CONTRACT
VII.
RESERVATION OF RIGHTS
VIII.
CONTRACT ADMINISTRATION
IX.
PAYMENT PROCEDURES
X.
TERMS AND CONDITIONS
ATTACHMENT A: PRICING SCHEDULE
ATTACHMENT B: CONCEPT DESIGN FOR CHRISTIANSBURG HUCKLEBERRY PARK
ATTACHMENT C:
RECOMMENDED SPECIFICATIONS FOR CONSTRUCTION OF
MONUMENT OR WALLS AND COLOR SCHEME FOR CASES FOR LED
SIGNS
ATTACHMENT D: SAMPLE CONTRACT
002
SECTION I. PURPOSE
The intent and purpose of this RFP is to establish a contract through the competitive negotiations process
for one (1) outdoor LED (light emitting diode) sign (hereafter referred to as LED sign). The location for
the LED sign will be at the entrance of the Town’s Huckleberry Park located at 300 Huckleberry Park
Drive, NW in Christiansburg, VA. The Contractor will work with the Town to determine the optimal
placement for the sign. The Contractor will design, engineer, acquire or manufacture, and install the LED
sign.
SECTION II: STATEMENT OF NEED
A.
1.
2.
3.
4.
5.
GENERAL:
Since the Town already has four LED signs manufactured by THINKSIGN, the Town requires
that the manufacturer of the sign procured from this RFP be manufactured by THINKSIGN. This
requirement is intended to ease the burden of maintaining and/or repairing the LED signs.
The contractor will be an experienced and professional installer of LED signs.
The monument upon which this LED sign should be installed should be identical in appearance to
the monuments of the four LED signs already installed.
The contractor will furnish all equipment, fees, incidentals, labor - including experience, expertise
and knowledge - licenses, materials, software, training, supplies and warranties to complete this
project, as negotiated.
The LED sign should be delivered, installed and invoiced by June 30, 2026.
B. SPECIFIC:
1. The contractor should complete the design, engineering and construction of footings and new
monuments or walls and the installation of the exterior LED sign upon the new monument or wall
or pole.
a. The contractor will provide cut sheet and drawings for the LED sign. Cut sheet will include
dimensions of the LED sign (refer to Attachment B, Concept Design).
b. The contractor should comply with the specifications for construction of monuments or walls
and LED sign case, the color scheme for cases and fonts in Attachment C. Dimensions of
monument or wall, and the case may vary from the specifications in Attachment C.
c. The Town of Christiansburg will be responsible for the electric service to the LED sign.
d. Specifications for electrical outlets for the LED sign should be as follows: (1) GFCI
receptacles and related appurtenances, (2) Leviton Smartlook Pro receptacles or equivalent,
(3) receptacle cover should be Intermatic WP1010C metal cover or equivalent, (4) One 50
Amp, 125/250 VAC, 3 Pole, 4 Wire California Style Female Locking Receptacle and related
appurtenances or equivalent. Receptacle should be Cooper CS6369-N or equivalent.
Receptacle Cover should be Cooper 7770 receptacle cover for 50-amp outlet or equivalent.
e. The monument for the LED sign will comply with the Code of the Town of Christiansburg,
Virginia, particularly Article XXIV, and be constructed or installed in accordance with the
appropriate ATSM building standards, at a minimum.
2. The Contractor will coordinate all phases of this project with the Town’s Information
Technology, Planning, Public Works Departments and Building Inspectors to avoid conflicts and
issues with the design, engineering, construction and installation of the LED sign.
3. The Contractor will obtain all required permitting for the construction and installation of the LED
sign.
4. All equipment, materials, training, software and warranties will be delivered FOB destination.
5. The contractor will restore LED sign site to a condition equal to, or better than, the condition
prior to the start of the project.
003
6. The contractor will have a minimum of five years’ experience designing and engineering the
construction of footers and monuments or walls and installing LED signs of the size and scope
noted herein.
7. The Town reserves the right to ask the contractor to provide documentation or other information
to substantiate compliance with any and all the requirements herein. The Town has the sole right
to determine if the documentation or information provided by the contractor is sufficient to
substantiate compliance with any and all requirements herein. The contractor has a maximum of
three (3) working days to provided documents or information after receiving a written request by
the Town for such documentation or information.
8. The LED sign that should include the following:
a. Configuration: Double-sided LED Display that is 5’3” in height and 7’10.5” in width.
b. LED Color: Full Color (both sides)
c. Controller: powerful, rugged IPC to achieve maximum performance and longevity
d. Power supplies: Mean Well brand or equivalent
e. Pixel Configuration: minimum of 1 Red, 1 Green, 1 Blue
f. Color Processing: minimum of 3 billion colors
g. Pixel Pitch: minimum of 10 mm.
h. LED Matrix: minimum of 160 x 240-10MM
i. Grayscale: minimum of 1024 kinds of brightness or changes from black to white
j. Frame Rate: minimum of 30 frames per second
k. Average LED life: minimum of 100,000 usage hours
l. Brightness: minimum of 10,000 nits, and 100 dimming levels
m. Clarity and Readability: AutoShine TM, and Glare-Shield TM or comparable measures or
standards
n. Maximum number of Lines: minimum of 7
o. Maximum Letter per Line: minimum of 25
p. Character sizes: minimum of 6 inches to 60 inches. Fonts to be selected by the Town.
q. Viewing Angle: minimum of 120 degrees horizontally, and minimum of 50 degrees
vertically
r. Operating temperature: minimum range of -30 degrees to 120 degrees F
s. Temperature Probe: Yes
t. Automatic Brightness or Light Sensor: Yes
u. Communications: Cellular
v. Internally illuminated area of LED panels, displaying at least ten inch (10”) tall letters
“Christiansburg Huckleberry Park” (refer to Attachment B, Concept Design). Font to be
selected by the Town, after examples are provided by the contractor.
9. Manufacturer of LED sign and components will be ISO 9001; 2008 certified (at a minimum).
Also, the LED signs will be ETL and UL tested, UL Energy Verified, and RoUL HS compliant
(at a minimum).
10. The exterior or outside Sign Face and Case should include the following:
a. Case: (i) weather-proof, (ii) industrial grade, (iii) sleek and thin, (iv) crack- and scratch-
resistant, (v) protection of LED components from debris and vandalism, (vi) require minimal
maintenance over the life of the LED sign.
b. Suggested minimum Dimensions of Case: 5’7” in height and 10’1” in width.
c. Maintenance of LED display and components: Easily serviceable from either side of the
sign. Repair technician should be able to access the components and modules within 30
minutes.
11. The computer software for programming messages and graphics to the LED sign should include
the following at no extra cost:
004
a. Software will be easy for a user with no experience or training in programming messages and
graphics on or to an LED sign to create and display messages and graphics on the LED sign.
Easy to use will be measured by how long a novice user employed the Town can utilize the
software to create and display message and graphics on the LED sign. How long in this case
will mean a maximum of 30 to 45 minutes for a message containing a large graphic or
photograph, and three lines of text utilizing three different font sizes. One line of text is
located above the graphic or photograph, using a large font, 25 characters all capitalized or
upper case. Two lines of text are located below the graphic or photograph, the first such line
using the second largest font and 12 characters. The next and last line of text uses the
smallest of the three fonts, 20 characters and a mixture of Upper Case and Lower Case letters
b. Software will operate on Windows 11 platform and be web-browser based.
c. The contractor will install the software on at least three of the Town’s computers. The Town
will provide the wireless antennas to connect to the sign. The Public Relations department in
Town Hall should have the ability to program messages and graphics on the LED sign on a
real-time basis from Town Hall.
d. The contractor should supply, install and provide maintenance for the software on the related
computers.
e. Users, designated by the Town, should have access to alter, create, change or delete – in real
time - LED sign messages and graphics via cellphones utilizing Android or Apple operating
systems.
f. Provide pricing for additional copies of software for installation on existing computers owned
by the Town, capable of real-time access and programming of the LED sign via internet
access.
g. System and software upgrades should be provided for a minimum of 5 years.
h. User training will be provided to a minimum of five employees of the Town on the system
and software. Training will be on-line or web-based or telephonic. Operational manuals will
be provided either electronically or a hard-copied document.
i. The software will have the ability to upload and display on the LED sign graphics that
include, but are not limited to, animation, photographs, text and videos. The software should
also provide a library of such graphics for possible display by the Town on the LED sign.
12. Warranties should include the following:
a. Minimum 5-year warranty for the LED signs, components and software.
b. Initial warranty of all provided services, labor and products should be a minimum of two
years after installation is complete. Bidder must be able to service the sign in-house within a
24-hour notice by The Town of Christiansburg. A written statement agreeing to these terms
from the Bidder is required.
005
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
IFB26000256 |Extend Runway 15-33 Package 1 - Chesterfield County Airport A non-mandatory pre-bid
Cesterfield Country
Bid Due: 6/09/2026
Follow Industry/Stakeholder Engagement Forum (I/SEF) Active Contract Opportunity Notice ID W91CRB_ISEF26 Related Notice
DEPT OF DEFENSE
Bid Due: 7/10/2026
Follow 9905--Replace Marquee Signs - Dayton VA Medical Center Active Contract Opportunity Notice
VETERANS AFFAIRS, DEPARTMENT OF
Bid Due: 7/03/2026
Follow CONCRETE URN LINER Active Contract Opportunity Notice ID W911S226U3366 Related Notice Department/Ind.
DEPT OF DEFENSE
Bid Due: 6/12/2026