RFP - 2026 or Newer Police Pursuit Vehicle

COUNTY COMMISSION of BERKELEY
COUNTY, WEST VIRGINIA
Request for Proposal (RFP)
For
2026 or newer
FULL-SIZE SUV
POLICE PURSUIT VEHICLE
June 2026

REQUEST FOR PROPOSALS
(2026 or newer) FULL-SIZE SUV POLICE PURSUIT VEHICLE
Qualification and Price Proposals are requested from interested parties for 2026 or newer Full-
Size SUV Police Pursuit Interceptor.
A Committee (hereinafter after referred to as the "Committee") representing the County
Commission will be evaluating submissions to this request and will ultimately recommend firms judged
to be both responsible and responsive to the request in every way, including having offered the most
beneficial, appropriate price proposals. The Committee reserves the right to interview some or all
prospective firms to discuss Qualifications & Price Proposals. Inquiries should be directed to Tracie
McCormick, Procurement Coordinator (304) 264-1923.
Two (2) copies of submittals of Qualification & Price information from interested businesses
should be enclosed in a sealed opaque envelope marked "Full-Size SUV Police Pursuit Interceptor".
Proposals must be submitted and time-stamped into the County Commission Office, Room 201, 400 W.
Stephen Street, Martinsburg WV, 25401 no later than 4:00 PM, Wednesday, June 17, 2026. Failure to
provide the required information as requested in the RFP for Berkeley County's review may result in
disqualification.
Proposals will be opened and entered into public record at 10:00 AM on Thursday, June 18,
2026, in the County Commission Meeting Room, 400 W. Stephen Street, Room 205, Martinsburg, WV,
25401.
Berkeley County shall make positive efforts to utilize Disadvantaged Business Enterprises for its
supplies and services and shall allow these sources the maximum feasible opportunity to compete for
contracts. Berkeley County does not discriminate on the basis of race, color, national origin, sex, religion,
age or disability for the provision of services.
Berkeley County reserves the right to accept or reject any or all proposals, to waive technicalities,
and to take whatever action is in the best interest of the Berkeley County Commission.

I. INTRODUCTION:
Proposals are being requested from interested parties to provide one 2026 or newer Full-Size
SUV Police Interceptor. Only written responses to this RFP shall be considered. All materials
submitted shall become part of the proposal.
II. SCOPE OF WORK
A. GENERAL
The County Commission is soliciting bids from qualified and interested firms (hereinafter referred
to as the "Proposer") for providing one 2026 or newer Full-Size SUV Police Interceptor, as per
the attached specification sheet. The County Commission reserves the right to award the bid in
part, as a whole, or in combination which, in the opinion of the County Commission, is determined
to be in their best interest.
B. GUIDELINES AND REQUIREMENTS
1. Once notified of bid award Proposer will provide the selected vehicle in a timely
manner according to the specification sheet attached.
2. Any deviation from the specification must be duly noted in the Proposer's bid
package.
3. The intent of Berkeley County is to take possession of the vehicles as soon as
possible but no later than one hundred eighty (180) days of bid award.
4. The successful bidder will be required to arrange delivery of all vehicles to 750
Baltimore Street, Martinsburg, WV, 25401.
5. Berkeley County is tax exempt. ID# 55-6000296. Do not include sales tax.
III. Q&E / TECHNICAL PROPOSAL:
Respondent shall respond to and reference each section and subsection for portion(s) of RFP
proposal. At a minimum, your Qualifications Proposal shall include the following information.
Failure to discuss each item may deem the submittal non-responsive and may result in non-
consideration of respondent's services.
A. Proposer Information
1. Name, address, telephone number (landline and cell), fax number of Proposing firm
and parent company, if any, from which the project will be managed.
2. Nature of Proposing firm and parent company, if any.
B. Proposer Capabilities
1. Describe the size of your firm/project office as related to size of staff.

C. Firm Principals and Background
1. Submit the names, titles, and resumes of the "principal" staff member(s) who will
be responsible during the performance of the contract. Please assure that the
information provided includes specialized experience and technical competence in
providing relevant services on similar sized projects during the past three (3) years.
2. Describe in depth the operations team available to the "principal" staff member(s).
Include an organizational chart of manpower, titles, qualifications, roles in contract
performance, and availability for telephone consultations and on-site meetings.
3. Provide a list of at least three (3) but no more than five (5) similar and/or relevant
organizations that you have provided fleet vehicles to during the past five (5) years.
This information must include the business name, contact person, address, email
address, and phone number.
D. Miscellaneous Requirements:
All proposals must provide written proof that:
The selected Company/Proposer is licensed to conduct business in the State of West
Virginia.
The selected Company/Proposer must certify that it is employing only US Citizens
or those persons legally in the United States.
E. All technical proposals should include any conclusions, remarks and/or supplemental
information that is pertinent to this request. Submitters are also required to provide written
information regarding their inability to conform to any of the technical requirements listed
above. Failure to do so will result in disqualification of proposal.
IV. PRICE PROPOSAL:
A. At a minimum, your Price Proposal shall include the following:
1. Specifications and Price Proposal (Attachments A-G) in its entirety. Berkeley
County is tax-exempt. Tax ID# 55-6000296.
2. Fully executed Non-Collusion Certificate - Attachment H.
3. Proof of current business licenses.
4. Statement that only US Citizens or legal immigrants are employed.
5. Proof of minimum insurance requirements as detailed in Section IX below.
6. Any conclusions, remarks and/or supplemental information pertinent to this
request.

V. TERM OF CONTRACT:
A. The contract will commence upon acceptance of the bid by the Berkeley County
Commission.
B. If the Firm and/or Company awarded the bid subsequently fails to comply with the
specifications, it will be given thirty (30) calendar days' notice to render satisfactory
service. If at the expiration of such thirty (30) calendar days' notice, the unsatisfactory
conditions have not been corrected, the County Commission reserves the right to terminate
the contract.
VI. USE OF EXISTING DOCUMENTS:
Berkeley County will cooperate to the fullest extent by making available to the Firm/Company all
documents pertinent to this service that may be in the County Commission 's possession. Berkeley
County makes no warranty as to the accuracy of existing documents nor will the County
Commission accept any responsibility for errors and omissions that may arise from the
Firm/Consultant having relied upon them.
VII. PAYMENT:
Invoices must be submitted to:
Berkeley County Commission
400 W. Stephen Street
Suite 201
Martinsburg, WV, 25401
Payment will be made at time of vehicle delivery.
VIII. INSURANCE REQUIREMENTS:
Professional Liability - The successful Bidder must show evidence of professional liability
insurance coverage in the amount of one million ($1,000,000) dollars, with a minimum coverage
of one million ($1,000,000) dollars per occurrence and one million ($1,000,000) dollars aggregate
and must include coverage for errors, omissions and negligent acts, prior to execution of a contract
with Berkeley County.
IX. PERFORMANCE, PAYMENT AND MAINTENANCE BONDS:
No performance bond is required for this project.
X. SELECTION PROCESS:
A. This solicitation is issued pursuant to the implementation of Berkeley County's Purchasing
Policy. Berkeley County shall not be liable for any costs not included in the proposal, not
contracted for subsequently, or in regard to preparation of your proposal.
B. A Selection Committee appointed by the County Commission will evaluate responses to
this request and select those firms judged to be most qualified.

C. It is the County Commission 's intent to open and review each firm's Qualifications &
Experience/ Technical Proposal to determine a firm's qualifications, experience and
technical approach to the services. If the Selection Committee determines that a firm's
Qualifications & Experience/Technical Proposal is acceptable, than price will be
considered.
D. Since it is the County Commission 's desire to select the most qualified firm, the Selection
Committee reserves the right to schedule oral presentations from those firms it deems most
qualified to take place within ten (10) business days following notification.
E. Selection criteria to be used by the Committee are:
1. Responsiveness to the scope of work and these instructions;
2. Past performance of the firm including timely completion of services, compliance
with scope of work performed within budgetary constraints, and user satisfaction;
3. Specialized experience and technical competence in performing relevant services
in the past ten (10) years, including qualifications of staff members who will be
involved in these services;
4. Oral presentations, if required;
5. Composition of the principals and staff assigned to provide these services,
particularly the proposed manager and immediate staff, and their qualifications and
experience with services such as that being proposed;
6. Adequacy of the personnel of the firm to accomplish the proposed scope of work
in the required time;
7. Firm's capacity to perform the work, giving consideration to current workloads;
8. Firm's familiarity with problems applicable to this type of services;
9. References from previous clients, including size and scope of the services, name
and telephone number of contact person.
10. Price Proposal. Berkeley County is a tax-exempt organization (ID# 55-6000296).
XI. PROPOSALS AND AWARD SCHEDULE:
A. Proposals received prior to the deadline will be treated as confidential, until receipt of all
Proposals and opening of the same. Proposals received after the deadline will not be
considered in the evaluation process and will be returned unopened.
B. It is expected that the contract award will be made within forty-five (45) calendar days
after the opening of proposals. The contract will be awarded to the Company whose
proposal, conforming to this request, will be the most advantageous to Berkeley County.

C. Proposals must give the full name and address of the proposer and the person signing the
proposal shall indicate his or her title and/or authority to bind the firm in a contract.
D. Proposals may not be altered or amended after they are opened.
E. The approval or disapproval of the Company's Proposal will be determined by its response
to this request and on past performance. No assumptions should be made on the part of the
Firm/Company as to this Committee's prior knowledge of their abilities.
F. Berkeley County reserves the right to request clarification of information submitted and to
request additional information of one or more applicants.
XII. TERMS AND CONDITIONS:
A. The County Commission reserves the right to reject any or all proposals or to award the
contract to the next recommended Company if the successful Company fails to execute an
agreement within ten (10) calendar days after being notified of the award of this proposal.
B. Berkeley County reserves the right to request clarification of information submitted and to
request additional information of one or more applicants.
C. Any proposal may be withdrawn up until the date and time set within this RFP for the
opening of the proposals. Any proposal not so withdrawn will constitute an irrevocable
offer, for a period of ninety (90) calendar days, to sell to Berkeley County the services set
forth above, in the manner and at the costs set forth.
D. The selected Company shall be required to enter into a contract agreement with the County
Commission. Any agreement or contract resulting from the acceptance of the proposal shall
be made on forms approved by the Berkeley County In-House Legal Director and shall
contain, at a minimum, applicable provisions of this request for proposal. The County
Commission reserves the right to reject any agreement that does not conform to this request
for proposal and any Berkeley County requirements for agreements or contracts.
E. Selected Firm/Company shall not assign any interest in the contract and shall not transfer
any interest in the same without prior written consent of the Berkeley County Commission.
F. No reports, information or data given to or prepared by the Firm/Company under this
agreement shall be made available to any individual or organization by the Firm/Company
without the prior written approval of the Berkeley County Commission.
G. Firms/Companies shall give specific attention to the identification of those portions of their
proposals that they deem to be confidential, proprietary information or trade secrets and
provide any justification for why such materials, upon request, should not be disclosed by
the County Commission under the West Virginia Freedom of Information Act.
H. Berkeley County shall not be liable for any costs incurred by the Firm/Company in regard
to preparation of its proposal.
I. Berkeley County reserves the right to request interviews.
J. The County Commission reserves the right to reject any and/or all proposals, to waive

technicalities, and to take whatever action is in the best interest of the County.
K. Berkeley County reserves the right to not hold discussions after award of the contract.
L. By submitting a proposal, the Firm/Company agrees that it is satisfied, as a result of its
own investigations of the conditions set forth in this request, and that it fully understands
the obligations set forth therein.
M. The Firm/Company shall abide by and comply with the true intent of the RFP and its Scope
of Work and shall not take advantage of any unintentional error, ambiguity or omission,
but shall fully complete every part as contemplated by the true intent and meaning of the
scope of services described herein.
N. The Firm/Company hereby represents and warrants:
1. That it is now, or will be by the time its Proposal is opened, qualified to do business
in the State of West Virginia and that it will take such action as, from time to time
hereafter, may be necessary to remain so qualified;
2. That it is not in arrears with respect to the payment of any monies due and owing
the State, or any department or agency thereof, including, but not limited to, the
payment of taxes and employee benefits, and that it shall not fall into arrears during
the term of the contract; that it shall comply with all federal, State, and local laws,
ordinances, and legally enforceable rules and regulations applicable to its activities
and obligations under the contract;
3. That it shall procure, at its expense, all licenses, permits, insurance, and
governmental approvals, if any, necessary to the performance of its obligations
under the contract;
4. That the facts and matters set forth hereafter in the contract and made a part hereof
are true and correct.
O. In addition to any other remedy available to Berkeley County, breach of any of the services
contracted herein shall, at the election of the County Commission, be grounds for
termination of the contract. Failure of the County Commission to terminate the contract
shall not be considered or construed as either a waiver of such breach or as a waiver of any
rights or remedies granted or available to Berkeley County.
P. Hold Harmless/Indemnification: If a contract is awarded, the successful Firm/Company
will be required to indemnify and hold Berkeley County, its agents and/or employees
harmless from and against all liability and expenses, including attorney's fees, howsoever
arising or incurred, alleging damage to property or injury to, or death of, any person arising
out of or attributable to the Firm's/Company's performance of the contract awarded. Any
property or work to be provided by the Firm/Company under the contemplated contract
will remain at the Firm's/Company's risk until written acceptance by the County
Commission; and the Firm/Company will replace, at Firm's/Company's expense, all such
property or work damaged or destroyed by any cause whatsoever, prior to its acceptance
by the County.
Q. Termination for Convenience: Berkeley County may terminate this or any contract, in

whole or in part, whenever the County Commission determines that such termination is in
the best interest of the County, without showing cause, upon giving 30 days' written notice
to the Firm/Company. Berkeley County shall pay all reasonable costs incurred by the
Firm/Company up to the date of termination. However, in no event shall the
Firm/Company be paid any amount that exceeds the price proposed for the work
performed. The Firm/Company will not be reimbursed for any profits which may have
been anticipated but which have not been earned up to the date of termination.
R. Termination for Default: When the Firm/Company has not performed or has had
Unsatisfactorily with the contract, Berkeley County may terminate the contract for default.
Upon termination for default, payment may be withheld at the discretion of the County
Commission. Failure on the part of a Firm/Company to fulfill the contractual obligations
shall be considered just cause for termination of the contract. The Firm/Company will be
paid for services satisfactorily rendered prior to termination less any excess costs incurred
by Berkeley County in re-procuring and completing the work.
S. The contractual obligation of Berkeley County under the contemplated contract is
contingent upon the availability of appropriated funds from which payment for this contract
can be made.
T. Interpretation: The contract resulting from this proposal shall be construed under the laws
of the State of West Virginia.
XIII. INTERPRETATIONS, DISCREPANCIES, OMISSIONS:
Should any Firm/Company find discrepancies in, or omissions from, the documents or be in doubt of
their meaning, they should at once request in writing an interpretation from the County Commission.
All necessary interpretations will be issued to all Firms/Companies in the form of addenda to the
specifications, and such addenda shall become part of the contract documents. Failure of any
Firm/Company to receive any such addendum or interpretation shall not relieve such Firm/Consultant
from any obligation under their proposal as submitted. Berkeley County will assume no
responsibility for oral instructions or suggestions. Every interpretation made by Berkeley County will
be made in the form of an addendum that, if issued, will be sent by Berkeley County to all interested
parties.

LIST OF APPENDICES THAT ARE ATTACHED
Attachment A: 2026 or newer Full-Size SUV Police Interceptor Specification & Price Proposal
Sheet.
Attachment B- Non-Collusion Certificate