2026-RFP-029 OPEN Comprehensive Pavement Condition Assessment and Pavement Management Plan

REQUEST FOR PROPOSAL
2026-RFP-029
Comprehensive Pavement Condition
Assessment and Pavement
Management Plan
Friday, May 22, 2026
For more information, please visit our online supplier portal, located at
https://procurement.opengov.com/portal/forestparkga

Table Of Contents
For
Project ID: 2026-RFP-029
1. Information to Proponents
2. Scope of Work
3. Contents of Proposal/Required Submittals
4. Evaluation of Proposals
5. Evaluation Criteria
6. Price Proposal
7. Proposal Submittal
Attachments:
A - Local, Small, Business Diversity Program
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Information to Proponents
1. Services Being Procured
The City of Forest Park is seeking proposals from qualified firms to conduct a comprehensive pavement
condition assessment of the City's roadway network and develop a pavement management plan. The project
will evaluate the condition of paved public roadways, establish a Pavement Condition Index (PCI) or
equivalent rating system, and provide strategic recommendations to assist the City in prioritizing roadway
maintenance, rehabilitation, and reconstruction activities.
The Contractor shall develop a data-driven resurfacing and maintenance plan aligned with available and
projected funding to:
* Evaluate the current condition of the City's roadway network
* Establish a standardized Pavement Condition Index (PCI)
* Provide a prioritized, budget-based resurfacing and maintenance plan
* Support long-term capital improvement planning with Local Maintenance and Improvement Grant
(LMIG) funding
The City intends to utilize the results of this study to support long-term infrastructure planning,
capital improvement programming, and funding opportunities including Georgia Department of
Transportation Local Maintenance and Improvement Grant (LMIG) programs or similar state or
federal funding sources.
2. Timeline
Release Project Date: May 22, 2026
Pre-Proposal Meeting (Non- June 11, 2026, 11:00am
Mandatory):
Virtual Meeting - Microsoft Teams
https://teams.microsoft.com/meet/25041
1971501744?p=fU6weqfvPlffKJr5DA
Question Submission Deadline: June 17, 2026, 5:00pm
Response Submission Deadline: June 29, 2026, 2:00pm
Microsoft Teams
https://teams.microsoft.com/meet/27113
3551846083?p=Tqy7GAOoIVBeTXNZ
uI
3. Method of Source Selection
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This procurement is being conducted in accordance with all applicable provisions of the City's Code of
Ordinances, including its Procurement Code, and the particular method of source selection for the services
sought in this RFP is Code Section 3-1-16; Competitive Sealed Proposals.
By submitting a Proposal concerning this procurement, a Proponent acknowledges that it is familiar
with all laws applicable to this procurement, including, but not limited to, the City's Code of
Ordinances and Charter, which laws are incorporated into this RFP by reference. Each Proponent
also agrees to participate in and abide by all requested information and abide by all City Programs.
4. Minimum Qualifications
The Proponent shall have a minimum of three (3) years of experience in the operations and management of
all labor, administrative support, materials, parts, tools, equipment, chemicals, supplies, transportation,
travel time, and insurance to efficiently and effectively fulfill the requirements under the scope of services
as a Comprehensive Pavement Conditions Assessment. Interested parties must demonstrate qualifications,
experience, and abilities associated to accomplish and support all aspects of the prescribed scope of work in
a legally and economically supportable, as well as cost-effective manner.
5. No Offer by City; Firm Offer by Proponent
This procurement does not constitute an offer by City to enter into an agreement and cannot be accepted by
any Proponent to form an agreement. This procurement is only an invitation for offers from interested
Proponents and no offer shall bind City. A Proponent's offer is a firm offer and may not be withdrawn
except under the rules specified in City's Code of Ordinances and other applicable law.
6. Proposal Deadline
Your response to this RFP must be received by the Procurement Division, via the City's e-Procurement
Portal, located at https://procurement.opengov.com/portal/forestparkga. no later than 2:00 pm on Monday,
June 29, 2026. Any Proposal received after this time will not be considered and will not be accepted by the
City. Proposals will be opened and the names of the proponents will be read aloud publicly via Microsoft
Teams at https://teams.microsoft.com/meet/271133551846083?p=Tqy7GAOoIVBeTXNZuI
7. Pre-Proposal Conference
A Pre-Proposal Conference will be held on Thursday, June 11, 2026 at 11:00 am Virtual Meeting -
Microsoft Teams
https://teams.microsoft.com/meet/250411971501744?p=fU6weqfvPlffKJr5DA . Attendance of this
meeting is highly encouraged.
Each Proponent must be fully informed regarding all existing and expected conditions and matters which
might affect the cost or performance of the Services. Any failure to fully investigate the job requirements
shall not relieve any Proponent from the responsibility of evaluating the difficulty or cost of successfully
performing the Services properly.
8. Procurement Questions; Prohibited Contacts
Proponents shall submit all inquiries regarding this solicitation via the City's e-Procurement Portal, located
at https://procurement.opengov.com/portal/forestparkga. Please note the deadline for submitting inquiries is
Wednesday, June 17, 2026 at 5:00 pm. All answers to inquiries will be posted on the City's e-Procurement
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Portal. Proponent may also click "Follow" to receive an email notification when answers are posted. It is the
responsibility of the Proponent to check the website for answers to inquiries.
It is the responsibility of each Proponent to obtain a copy of any addendum issued for this procurement by
monitoring the City's e-Procurement Portal. No Proponent may rely on any verbal response to any question
submitted concerning this RFP. All Proponents and representatives of any Proponent are strictly prohibited
from contacting any other City employees, elected officials, or any third-party representatives of City on
any matter having to do with this RFP. All communications by any Proponent concerning this RFP must be
made to the City's contact person, or any other City representatives designated by the Procurement Manager
in writing.
9. Addendums
The City reserves the right to issue an addendum to the RFP at any time for any reason. If any addenda are
issued, such addenda shall be issued by the City prior to the time that proposals are received and shall be
considered part of the RFP. Proponents are required to register for an account via the City's e-Procurement
Portal hosted by OpenGov. Once the Proponent has completed registration, they will receive addenda
notifications to their email by clicking "Follow" on this project. Ultimately, it is the sole responsibility of
each Proponent to periodically check the site for any addenda at
https://procurement.opengov.com/portal/forestparkga.
10. Ownership of Proposals
Each Proposal submitted for this RFP will become the property of the City, without compensation to a
Proponent, for the City's use, in its discretion. Responses may be reviewed by any person after the final
award has been made. The City reserves the right to use any or all ideas presented in reply RFP. Dis-
qualification of a Proponent does not eliminate this right.
11. Errors in Proposals
The City shall not be liable for any errors in the Proponent's proposal. No modifications to the proposal
shall be accepted from the Proponent after the submittal date and time. The Proponent is responsible for
careful review of its entire proposal to ensure that all information is correct and complete. Proponents are
responsible for all errors or omissions contained in their proposals.
12. Withdrawing Proposals
Proponents may withdraw their proposal at any time prior to the submittal deadline by clicking the
"Unsubmit Response" button in their Vendor Portal. The Proponent may submit another proposal at any
time prior to the submittal deadline. No proposal may be withdrawn after the submittal date and time
without approval by the City. Such approval shall be based on the Proponent's submittal, in writing of
reason acceptable to the city in its sole discretion.
13. Georgia Open Records Act
Information provided to the City is subject to disclosure under the Georgia Open Records Act ("GORA").
Pursuant to O.C.G.A. 50-18-72(a)(34), "[a]n entity submitting records containing trade secrets that wishes
to keep such records confidential under this paragraph shall submit and attach to the records an affidavit
affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27
of Chapter 1 of Title 10 [O.C.G.A. 10-1-760 et seq.]" (Form 13)
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14. Insurance and/or Bonding Requirements
The Vendor/Contractor/Subcontractor shall purchase and maintain insurance of the following types of
coverage and limits of liability:
A. Commercial General Liability (CGL) with limits of Insurance of not less than $1,000,000 each
occurrence and $2,000,000 Annual Aggregate.
1. If the CGL coverage contains a General Aggregate Limit, such General Aggregate shall apply
separately to each project.
2. CGL coverage shall be written on ISO Occurrence form CG 00 01 0413 or a substitute form
providing equivalent coverage and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, and personal and advertising injury.
3. CGL coverage shall be issued on an "Occurrence" basis. "Claims Made" coverage is not acceptable.
4. Defense costs shall be outside of policy limits. Eroding limits coverage is not acceptable.
5. The CGL coverage shall not be limited by excluding coverage for work performed by subcontractors
(CG 22 94, CG 22 95 or equivalent).
6. Owner and all other parties as required by Owner, shall be included as insureds on the CGL, using
combination of ISO Additional Insured Endorsements CG 20 10 04 13 and CG 20 37 04 13, or an
endorsement approved by the Owner providing equivalent or broader coverage to the additional
insureds. This insurance for the additional insureds shall be as broad as the coverage provided for the
named insured subcontractor. It shall apply as Primary and Non-Contributing Insurance before any
other insurance or self-insurance, including any deductible, maintained by, or provided to, the
additional insured. Therefore, coverage provided the additional insureds shall not require or
contemplate contribution by any other policy or policies obtained by, or available to, and additional
insured; any other such coverage shall be excess over the coverage to be provided by the
subcontractor. The limits of coverage provided to the additional insureds shall be the same as the
limits available to the Vendor/Contractor/Subcontractor. Thus, in the event that the coverage
obtained by Vendor/Contractor/Subcontractor contains greater limits than the minimum limits
required above, the additional insureds shall be entitled to such greater limits, and this Agreement
shall be deemed to require such greater limits.
7. Vendor/Contractor/Subcontractor shall maintain CGL coverage for itself and all additional insureds
for the duration of the project and maintain Completed Operations coverage for itself and each
additional insured for at least three (3) years after completion of the work.
8. The CGL coverage shall not contain any deductible that exceeds $10,000.00. If the CGL contains a
deductible, the Vendor/Contractor/Subcontractor shall be responsible for the deductible amount for
any paid claim. However, Owner, at its option, can choose to pay the deductible and recoup such
payment from the Subcontractor.
B. Automobile Liability
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1. Business Auto Liability with limits of at least $1,000,000 combined single limit.
2. Business Auto coverage must include coverage for liability arising out of all owned, leased, hired
and non-owned automobiles.
3. Owner, and all other parties required by the Owner, shall be included as insureds on the Business
Auto policy. The Business Auto policy shall be primary and non-contributory to any applicable
coverage acquired by the Owner, and all required parties.
C. Commercial Umbrella
1. Umbrella limits must be at least $5,000,000 with such coverage to include Employers' Liability,
General Liability and Automobile Liability, as underlying policies.
2. Umbrella coverage must include as additional insureds all entities that are additional insureds on the
CGL.
3. Umbrella coverage for each additional insureds shall apply as primary and noncontributory basis
before any other insurance or self-insurance, including any deductible, maintained by, or provided
to, the additional insured other than the Employers Liability coverages maintained by the
Vendor/Contractor/Subcontractor.
D. Workers Compensation and Employers Liability
1. Workers' Compensation Insurance Coverage for all of Vendor/Contractor/Subcontractor's employees
at the site of the Project, with statutory required limits.
2. Employers Liability Insurance limits of at least $500,000 each accident for bodily injury by accident
and $500,000 each employee for injury by disease and $500,000 bodily injury by disease policy
limit.
Additional Requirements:
A. Vendor/Contractor/Subcontractor and Vendor/Contractor/Subcontractor's insurers waived all rights
against Owner and Architect and their agents, officers, directors, and employees for recovery of
damages to the extent these damages are covered by any commercial general liability, commercial
umbrella liability, business auto liability or workers compensation, employers liability insurance.
B. Attached to each certificate of insurance shall be copy of Additional Insured Endorsements that are part
of the Vendor/Contractor/Subcontractor's Commercial General Liability, Auto Liability and Umbrella
Policy.
C. These certificates and the insurance policies required by this Exhibit shall contain a provision that
coverage afforded under the policies will not be canceled or allowed to expire until at least 30 days prior
written notice has been given to the Owner.
D. Acceptance of said certificate will not be deemed to be a waiver of the requirements of this Agreement.
E. All policies will be written by companies licensed to do business in the state where property is located,
and which have a rating by Best's Key Rating Guide not less than "A-/VIII".
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F. The foregoing provisions relative to insurance shall in no way limit or fix the liability of
Vendor/Contractor/ Subcontractor to Owner, or any other person or entity in respect of any act or
omission of Vendor/Contractor/Subcontractor or any breach by Vendor/Contractor/Subcontractor of any
obligations or duties owing under this Agreement or otherwise imposed by law.
G. Additional Insureds under this Agreement shall be listed as The City of Forest Park, Georgia (Owner).
15. Applicable Diversity Program
The City's Diversity Program is applicable to this procurement. By submitting a Proposal in response to this
procurement, each Proponent agrees to comply with such applicable Diversity Program. A copy of the City's
Local, Small Business, Diversity Program (LSBD Forms 1-6) may be found in the attachments section of
this RFP.
16. Special Rules Applicable to Evaluation of Proposals
A Proponent may submit subcontractors/subconsultants or equipment manufacturers with their proposal
they plan to use. The City reserves the right to disapprove any proposed subcontractors whose technical or
financial ability, resources or experience are deemed inadequate.
17. Examination of Proposal Documents
A. Each Proponent is responsible for examining, with appropriate care, the complete RFP and all Addenda
and for informing itself with respect to all conditions which might in any way affect the cost or the
performance of any Services. Failure to do so will be at the sole risk of the Proponent, who is deemed to
have included all costs for performance of the Services in its Proposal
B. Each Proponent shall promptly notify the City in writing should the Proponent find discrepancies, errors,
ambiguities or omissions in the Proposal Documents, or should their intent or meaning appear unclear or
ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made
in the form of an addendum to the RFP, which will be issued simultaneously to all potential Proponents
who have obtained the RFP from City.
C. The City may, in accordance with applicable law, by addendum, modify any provision or part of the
RFP at any time prior to the Proposal due date and time. The Proponent shall not rely on oral
clarifications to the RFP unless they are confirmed in writing by the City in an issued addendum.
18. Oral Presentations and Demonstrations
All responsive Proponents may be required to make an oral presentation of their proposed solution to the
City's Evaluation Committee. The Key Personnel (or some group thereof) as identified in the Proponent's
proposal must be active participants in the oral presentation. The Proponent's presentation should focus on
an understanding of the capabilities of the proposed solution. The City will notify responsive proponents of
the date, time and location for the presentation, and will supply an agenda or topics for discussion.
19. Cancellation of Solicitation
This solicitation may be cancelled in accordance with the City's Code of Ordinances.
20. Responsiveness and Responsibility
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The responsiveness of a Proponent is determined by the following:
A. A timely and effective delivery of all services, materials, documents, and/or other information required
by the City;
B. The completeness of all material, documents and/or information required by the City; and
C. The notification of the City of methods, services, supplies and/or equipment that could reduce cost or
increase quality.
The responsibility of a Proponent is determined by the following:
A. The ability, capacity and skill of the Proponent to perform the Agreement or provide the Work required.
B. The capability of the Proponent to perform the Agreement or provide the Work promptly, or within the
time specified without delay or interference.
C. The character, integrity, reputation, judgment, experience and efficiency of the Proponent.
D. The quality of performance of previous contracts or work;
E. The previous existing compliance by the Proponent with laws and ordinances relating to the Agreement
or Work.
F. The sufficiency of the financial resources and ability of the Proponent to perform the Agreement or
provide the Work; and
G. The quality, availability and adaptability of the supplies or contractual Work to the particular use
required.
21. Disqualification of Proponents
Any of the following may be considered as sufficient for disqualification of a Proponent and the rejection of
the Proposal:
A. Submission of more than one Proposal for the same work by an individual, firm, partnership or
Corporation under the same or different name(s);
B. Evidence of collusion among Proponents;
C. Previous participation in collusive bidding on Work for the City;
D. Submission of an unbalanced Proposal, in which the prices quoted for same items are out of proportion
to the prices for other items;
E. Lack of competency of Proponent (the Agreement will be awarded only to a Proponent(s) rated as
capable of performing the Work; the City may declare any Proponent ineligible at any time during the
process of receiving Proposals or awarding the Agreement where developments arise which, in the
opinion of the City, adversely affect the Proponent's responsibility;
F. Lack of responsibility as shown by past Work judged from the standpoint of workmanship and progress;
financial irresponsibility, including but not limited to, leaving retainage in City account;
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G. Uncompleted Work for which the Proponent is committed by Agreement, which in the judgment of the
City, might hinder or prevent the prompt completion of Work under this Agreement if awarded to such
Proponent; and
H. Being in arrears on any existing or prior contracts with the City or in litigation with the City thereon or
having defaulted on a previous contract with the City.
I. Including any pricing, cost information, fees, or rates within the Technical Proposal submission.
22. Award of Agreement; Execution
If the City awards an Agreement pursuant to this procurement, the City will prepare and forward to the
successful Proponent an Agreement for execution substantially in the form included in this RFP.
23. Illegal Immigration Reform and Enforcement Act
This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 ("IIREA" or "the
Act"). IIREA was formerly known as the Georgia Security and Immigration Compliance Act or GSCIA.
Pursuant to the Act, the Proponent must provide with its Proposal proof of its registration with and
continuing and future participation in the E-Verify Program established by the United States Department of
Homeland Security. A completed Contractor Affidavit (Form 2), set forth in Part 4; Illegal Immigration
Reform and Enforcement Act Forms, must be submitted with the Proposal. Under state law, the City cannot
consider any Proposal which does not include completed forms. Where the business structure of a Proponent
is such that Proponent is required to obtain an Employer Identification Number (EIN) from the Internal
Revenue Service, Proponent must complete the Contractor Affidavit (Form 2) on behalf of and provide a
Federal Work Authorization User ID Number issued to, the Proponent itself. Where the business structure
of a Proponent does not require it to obtain an EIN, each entity comprising Proponent must submit a
separate Contractor Affidavit (Form 2). It is not the intent of this notice to provide detailed information or
legal advice concerning the Act. All Proponents intending to do business with the City are responsible for
independently apprising themselves of and complying with the requirements of the Act and assessing its
effect on City procurements and their participation in those procurements. For additional information on the
E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information
on completing and submitting the Contractor Affidavit (Form 2) precedes the Affidavit.
24. Multiple Awards
The City reserves, at its sole discretion, the option to award to multiple Proponents. Multiple awards may be
made on the total Scope of Services or components of the Scope of Services.
25. Electronic Proposal Documents
This RFP is being made available to all Proponents by electronic means. By responding to this RFP,
Proponent acknowledges and accepts full responsibility to ensure that it is responding to the correct form of
RFP, including any addenda issued by the City's Department of Procurement. Proponent acknowledges and
agrees that in the event of a conflict between the RFP in the Proponent's possession and the version
maintained by the Procurement Division, the version maintained by the City's Department of Procurement
shall govern. The RFP document is available for download at the City's e-Procurement portal located at
https://procurement.opengov.com/portal/forestparkga.
26. Title VI Solicitation Notice
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