City of Hesperia
Request for Proposal 2023-24-002
Onsite Veterinary Services
Release Date: March 21, 2024
Animal Shelter Department
City of Hesperia
RFP 2023-24-002 Onsite Veterinary Services
TABLE OF CONTENTS
I.
INTRODUCTION ............................................................................................................ 1
II. BACKGROUND.............................................................................................................. 1
A. Scheduling a Facility Visit ................................................................................... 2
A. City Contact ........................................................................................................ 2
B. Deadline for Submitting Questions ...................................................................... 2
C. RFP Schedule..................................................................................................... 2
1) RFP Deadlines ........................................................................................ 2
2) RFP Tentative Scheduling ....................................................................... 2
D. Minimum Qualifications and Experience ............................................................. 2
III. SCOPE OF WORK......................................................................................................... 2
IV. PROPOSAL FORMAT.................................................................................................... 3
A. Technical Proposal ............................................................................................. 3
B. Fee Proposal ...................................................................................................... 4
V. PROPOSAL SUBMISSION ............................................................................................ 5
VI. SELECTION PROCESS................................................................................................. 5
A. Evaluation ........................................................................................................... 5
B. Selection Criteria................................................................................................. 5
ATTACHMENT A: SCOPE OF WORK ....................................................................................... 7
ATTACHMENT B: SAMPLE PROFESSIONAL SERVICES AGREEMENT ................................ 9
ATTACHMENT C: Terms and Conditions .................................................................................15
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City of Hesperia
RFP 2023-24-002 Onsite Veterinary Services
I. INTRODUCTION
The City of Hesperia’s Animal Shelter Department (City) is seeking qualified professional
firms (Consultant) to submit a proposal to provide professional onsite veterinary services.
Proposals shall conform to the provisions set forth herein.
The City intends to create an independent Consultant relationship with the Consultant
through a Professional Services Agreement. Consultant shall not be considered an agent
or employee of the City for any purpose.
The City desires to procure veterinary care for all animals that become the property of, or
are in the custody of, the City of Hesperia Animal Shelter. The City is seeking a
veterinarian, licensed to practice veterinary medicine in the State of California, who wants
to work with the community and play a lifesaving role for the approximately 170 animals
that the City cares for. In addition, the City is looking for a veterinarian who can work in a
fast-paced environment without comprising care and who wants to be part of an innovative
and supportive team that is passionate about saving lives. The selected Veterinarian is
expected to provide all labor necessary to provide veterinary care for animals owned by, or
in the custody of, the Animal Shelter.
II. BACKGROUND
The City of Hesperia is located in the High Desert area of San Bernardino County along
Interstate 15 (I-15), approximately 40 miles northeast of Ontario International Airport.
Incorporated in 1988, the City encompasses approximately 75 square miles and has a
population of roughly 96,400 residents.
The City of Hesperia Animal Shelter is located at 11011 Santa Fe Ave E, Hesperia, CA,
92345. The Animal Shelter provides shelter for animals which largely consists of animals
coming in as strays and roaming animals.
The City of Hesperia Animal Shelter goal is to provide for the humane care of found and
injured or abused animals, the protection of the citizenry from stray and/or aggressive
animals and the education of proper and responsible pet ownership.
The mission of the Animal Shelter is to balance the health, safety, and welfare needs of
the people and the animals within the City of Hesperia.
Annual Volume Data: 2,562, adopted and rescued animals.
A. Scheduling a Facility Visit
Consultants will be allowed to make a site visit to review the Facility and equipment.
An appointment is required, please RSVP with:
Cristina Hall – Purchasing Supervisor
E-mail: purchasing@cityofhesperia.us
Site visits will be scheduled for Wednesday April 4, 2024 or Thursday April 5, 2024.
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City of Hesperia
RFP 2023-24-002 Onsite Veterinary Services
B. City Contact
The City contact (Contact) for this Request for Proposal (RFP) is the sole point of
contact for this procurement. All communication shall be in writing and submitted to
the Contact as designated below. Consultants are not permitted to communicate
with other City staff or officials about this RFP, except during pre-proposal meetings
and/or interviews, unless otherwise directed by the Contact. Direct written questions
and/or correspondence related to this RFP to:
Cristina Hall
E-mail: purchasing@cityofhesperia.us
Consultants interested in participating in this RFP should immediately provide the
Contact with a telephone number, and an e-mail address for dissemination of
addenda and/or supplemental information, as applicable. Failure to provide said
contact information may result in late notifications and/or incomplete proposals. (See
Section V for proposal submittal address).
C. Deadline for Submitting Questions
Any questions regarding the RFP must be submitted to the Contact referenced
above no later than April 8, 2024 at 1:00 PM. Reference the RFP Number and Title
when making inquiries.
D. RFP Schedule
1) RFP Deadlines
Request for Proposals Released................................................... March 21, 2024
Deadline for Submitting Questions. ..................................April 8, 2024 at 1:00 PM
Response to Questions......................................................................April 9, 2024
Deadline for Submitting Proposals........................... April 16, 2024 at 1:00 PM
Evaluation of Proposals Completed .................................................April 30, 2024
2) RFP Tentative Scheduling
Professional Service Agreement (PSA) Executed ........................... June 30, 2024
E. Minimum Qualifications and Experience
The City seeks professionals with demonstrated expertise in performing the services
described herein. The successful Consultant shall have proven experience in
providing the subject professional services and shall, at minimum, have five (5)
years’ experience.
III. SCOPE OF WORK
Refer to Attachment A for Scope of Work.
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City of Hesperia
RFP 2023-24-002 Onsite Veterinary Services
IV. PROPOSAL FORMAT
The proposal shall consist of two parts: a Technical Proposal and a Fee Proposal.
Proposals must be typed or printed legibly in ink. Erasures and whiteouts are not
permitted. Mistakes may be crossed out with corrections typed or written adjacent thereto
and initialed in ink by the individual(s) signing the proposal.
Proposals are to be prepared in such a way as to provide a straightforward, concise
description of capabilities to satisfy the requirements of this RFP. Emphasis should be
concentrated on conformance to the RFP instructions, responsiveness to the RFP
requirements, and on completeness and clarity of content.
Each section of the Technical Proposal shall be tabbed according to the numbering
system shown below.
Technical Proposal
A. Technical Proposal
TAB - 1 Cover Letter
The Cover Letter shall be on company letterhead, signed by a duly authorized
officer, employee, or agent of the Consultant. The Cover Letter shall include the
following information:
a. A statement that the Proposal is submitted as a response to RFP 2023-24-
002 Onsite Veterinary Services.
b. An introduction of the Consultant including: legal name; address and
telephone number of office headquarters, along with the local office; type of
business entity [sole proprietor, partnership, or corporation (including state of
incorporation)]; and date founded.
c. A brief discussion of general background and qualifications and a description
of any special knowledge or capabilities material to the services requested in
the RFP. Be sure to include whether the Consultant has done work for the
public sector in the last five (5) years.
d. A statement addressing any proprietary information that might be contained
in the Proposal, in accordance with Section VII, Paragraph 10.
e. Indicate which individual(s) by name, title, address, and telephone number
are authorized to negotiate and execute an Agreement with the City on behalf
of the Consultant.
f. A statement that Consultant has read and understands the RFP in its entirety,
including, without limitation, the scope and nature of the work, all appendices,
attachments, exhibits, schedules, and addendum, as applicable. Should the
Consultant have any objections to the RFP, they must be clearly stated in the
Cover Letter, specifically referencing the particular section number,
paragraph, and page number of the objection. However, making an objection
does not relieve the Consultant from complying with the requirements of the
RFP.
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