RFP 26-814 On Demand Water & Sewer Repairs Contract

City of Shreveport
REQUEST FOR PROPOSALS RFP 26-814
ON DEMAND WATER AND SEWER REPAIRS CONTRACT
INDEX
Page
Numbers
Proposal Invitation 2
General Information - Part I 3-4
Introduction - Part II 5-6
Definitions/Scope of Work - Part III 7-13
Evaluation Criteria - Part IV 14
Submission Requirements - Part V 15
NOTE: All items listed in Part V must be submitted with your proposal
Index of reference items not included herein that is incorporated by reference with the same force and effect as if set forth
in full text. Should any of these be in conflict with those listed herein, the more stringent will apply.
The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30)
will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter
the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at
www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the
public use computers that are available at the Shreve Memorial Library or at most library branches.
EXHIBITS
NARRATIVE ON THE APPROACH TO THE SCOPE OF WORK A-16
OFFERORS EXPERIENCE B-17
PERSONNEL STAFFING C-18
*FORMAT FOR THE LAST PAGE OF THE COST PROPOSAL D-19-21
FORMAT FOR THE RETURN ENVELOPE E-22
*Required for all RFPs
APPENDIX
#1- FAIR SHARE FORMS 1-4 & 6 (should be furnished with your proposal) 23-34
#2- ADJUDICATED OR LIEN PROPERTY AFFIDAVIT (do not furnish with your proposal) 35
#3- FELONY CONVICTION /E-Verify Affidavit STATEMENT (must be furnished with your proposal) 36
#4 INSURANCE 37-41
The Felony Conviction/E-Verify Affidavit Statement (Appendix 3) should be submitted with your proposal. Revised
01-20-21
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CITY OF SHREVEPORT-PURCHASING DIVISION
P.O. BOX 31109 SHREVEPORT, LOUISIANA 71130-1109 Suite 610, 505 TRAVIS SHREVEPORT, LA 71101-3042
Phone 318/673-5450 web site: www.shreveportla.gov Fax 318/673-5408
September 17, 2026
RFP 26-810
MUST BE RECEIVED NOT LATER THAN 3:00 P.M. (CST) ON: October 20, 2026
PROPOSAL TITLE: ON DEMAND WATER AND SEWER REPAIRS CONTRACT
You are invited to submit proposals in accordance with the requirements of this solicitation which are contained herein.
In order for your proposal to be considered, it must be received in the Purchasing office not later than the date and time as
listed above. Solicitation documents are posted on BidNetDirect.com. To view the general RFP information and receive
notices by email, register with BidNetDirect. Registration is free. If you wish to view or download entire RFP packages,
you may do so for an annual fee. It takes about two weeks to get a digital signature. Allow additional time to set up the
digital signature in BidNetDirect. Go to BidNetDirect.com for more information on this. Solicitation documents are also
available at www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source of solicitation documents.
It shall be the responder's responsibility to make inquiry as to the addenda issued. All inquiries pertaining to this RFP
shall reference RFP number as shown above. Paper proposals received by the Purchasing Office after the time specified
will be documented and then returned to the Offeror unopened. Due to the possibility of negotiation with all Offerors, the
identity of any Offeror or the contents of any proposal will not be public information until after the contract award is made.
Paper proposals and modifications received in response to this Request for Proposals shall be time stamped upon receipt
and secured in the Purchasing Division until the established due date. Attendance by the submitter on the established
due date is unnecessary because submittals will be opened at a later time in the presence of a procurement employee or
selection committee member.
The proposals must be signed in ink by an official authorized to bind the Offeror, and it shall contain a statement to the
effect that the proposal is firm for a period of at least 120 days from the closing date for submission of proposals. Paper
proposals must be submitted using the envelope format as provided in this solicitation document in a sealed
opaque envelope/container showing the above proposal title, number, opening date, time of opening and
appropriate license number(s) on the outside of the envelope or if a sealed container is used, then all this
information shall be shown on the top of the container. The City does not accept faxed or emailed responses for
formal solicitations.
All submittals (see Part V, Submission Requirements) received in response to this Request for Proposals will be rated by
the City's Selection Committee, based upon the Evaluation Criteria as listed in Part IV. If the best Offeror is clearly
identified from the point summary, there will not be a need for oral presentations. If not, then an oral presentation from a
minimum of two (the highest rated) firms shall be required. This solicitation does not commit the City to award a contract,
to pay any costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services.
The City reserves the right to accept or reject any or all proposals received as a result of this request, to waive
informalities, to negotiate with all qualified Offerors, or to cancel in part or in its entirety this proposal, if it is in the best
interest of the City to do so.
City of Shreveport
Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP
Purchasing Agent
Important- If you consider the specifications as restrictive or have a problem with this document, please contact the Purchasing Agent at
least five days before the proposal opening at (318) 673-5450.
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PART I
GENERAL INFORMATION
1.0 Proposals will be considered as specified herein or attached hereto under the terms and conditions of this
proposal.
2.0 Proposals must be made in the official name of the firm or individual under which business is conducted
(showing an official business address) and must be signed in ink by a person duly authorized to legally bind the
person, partnership, company, or corporation submitting the proposal.
3.0 Offerors are to include all applicable requested information and are encouraged to include any additional
information they wish to be considered.
4.0 It is up to you to make sure that all the information requested is returned to us by using the envelope format
shown in this package.
5.0 Each Proposer shall submit one (1) signed original response. Seven (7) additional copies of the
proposal should be provided, as well as one (1) redacted copy, if applicable (See Section 8.0), and a
searchable electronic copy on one (1) separate USB drive.
5.1 Proposals should be sent to:
5.1.1 City of Shreveport
5.1.2 Office of The Purchasing Agent
5.1.3 Government Plaza-Suite 610
5.1.4 505 Travis Street
5.1.5 Shreveport, LA 71101-3042
5.1.6 STATE CONTRACTORS LICENSE NUMBER MUST BE SHOWN ON THE OUTSIDE OF THE ENVELOPE -
Municipal and Public Works Construction.
6.0 QUESTIONS
6.1 Offerors requiring additional information may email or fax their questions so that they will be received at least
five (5) working days prior to proposal opening to:
6.2 Email kimberly.floyd@shreveportla.gov or fax Kimberly Floyd at 318-673-5408.
6.3 Answers to questions received that should change and/or clarify this solicitation will be provided in writing to all
Offerors via an amendment.
7.0 EXPENDITURE
7.1 Estimated Expenditure: $1,200,000.00
8.0 CONFIDENTIAL INFORMATION, TRADE SECRETS, AND PROPRIETARY INFORMATION
8.1 The designation of certain information as trade secrets and/or privileged or confidential proprietary information
shall only apply to the technical portion of the proposal. The financial proposal will not be considered
confidential under any circumstance. Any proposal copyrighted or marked as confidential or proprietary in its
entirety may be rejected without further consideration or recourse.
8.2 For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La. R.S. 44.1 et.
seq.) shall be in effect. Pursuant to this Act, all proceedings, records, contracts, and other public documents
relating to this procurement shall be open to public inspection. Proposers are reminded that while trade secrets
and other proprietary information they submit in conjunction with this procurement may not be subject to public
disclosure, protections must be claimed by the Proposer at the time of submission of its Technical Proposal.
Proposers should refer to the Louisiana Public Records Act for further clarification.
8.3 The Proposer shall clearly designate the part of the proposal that contains a trade secret and/or privileged or
confidential proprietary information as "confidential" in order to claim protection, if any, from disclosure. The
Proposer shall mark the cover sheet of the proposal with the following legend, specifying the specific section(s)
of the proposal sought to be restricted in accordance with the conditions of the legend:
8.4 "The data contained in pages _____ of the proposal have been submitted in confidence and contain trade
secrets and/or privileged or confidential information and such data shall only be disclosed for evaluation
purposes, provided that if a contract is awarded to this Proposer as a result of or in connection with the
submission of this proposal, the City of Shreveport shall have the right to use or disclose the data therein to the
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extent provided in the contract. This restriction does not limit the City of Shreveport's right to use or disclose
data obtained from any source, including the Proposer, without restrictions."
8.5 Further, to protect such data, each page containing such data shall be specifically identified and marked
"CONFIDENTIAL".
8.6 If the Proposer's response contains confidential information, the Proposer should also submit a redacted copy
of their proposal along with their original proposal. When submitting the redacted copy, the Proposer should
clearly mark the cover as such - "REDACTED COPY" - to avoid having this copy reviewed by an evaluation
committee member. The redacted copy should also state which sections or information has been removed. The
proposer should also submit one (1) electronic redacted copy of its proposal on a USB flash drive. The redacted
copy of the proposal will be the copy produced by the City if a competing proposer or other person seeks review
or copies of the Proposer's confidential data.
8.7 If the Proposer does not submit the redacted copy, it will be assumed that any claim to keep
information confidential is waived.
8.8 Proposers must be prepared to defend the reasons why the material should be held confidential. By submitting
a proposal with data, information, or material designated as containing trade secrets and/or privileged or
confidential proprietary information, or otherwise designated as "confidential", the Proposer agrees to indemnify
and defend (including attorney's fees) the City and hold the City harmless against all actions or court
proceedings that may ensue which seek to order the City to disclose the information.
8.9 The City reserves the right to make any proposal, including proprietary information contained therein, available
to other agencies or organizations for the sole purpose of assisting the City in its evaluation of the proposal. The
City shall require said individuals to protect the confidentiality of any specifically identified proprietary
information or privileged business information obtained as a result of their participation in these evaluations.
9.0 Additionally, any proposal that fails to follow this section and/or La. R.S. 44:3.2.(D)(1) shall have failed to
properly assert the designation of trade secrets and/or privileged or confidential proprietary information and the
information may be considered public records.
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Part II
INTRODUCTION
1.0 INTENT
1.1 It is the intent of the City of Shreveport to solicit proposals for fulfilling on-demand services of a contractor to
perform repairs and associated activities for its sewer collection system, water distribution and associated
infrastructure.
2.0 TERM OF CONTRACT
2.1 Contract Term: One-year.
The initial term of any contract resulting from this solicitation shall be for one year from original executed date,
unless terminated or extended in accordance with the provisions listed herein. After the initial one-year term
of the contract, the contract may be extended for additional one-year period(s) up to a total of two years or
until contract funds are depleted, with the mutual consent of the City and Contractor. Price changes for
succeeding years may be adjusted with the consumer price index for the owner's locale upon request by the
Contractor, and approval by the City. Contractor shall submit a request for changes in price at least 90 days
prior to the contract expiration in anticipation of renewal with a cost increase. If no notice of termination or
request for price change is given and Contractor moves to terminate agreement, Contractor shall provide
written notice of intent to terminate. Contractor shall honor the then current Davis-Bacon prevailing rates for
Caddo Parish, LA for a period of 90 calendar days after the respective term, or 90 calendar days after the
notice of intent to terminate, whichever is the former, provided both they occur on or after the expiration of the
respective term of the contract. If the City rejects the request price increase, the request for increase shall
serve as notice of Contractor's intent to terminate with respect to the required 90-day notice. if mutually
agreeable with the consultant, for two additional years in one-year increments with price changes limited to
Price Changes paragraph below, unless prices are requested for a longer period in this RFP.
3.0 PRICE CHANGES
3.1 Prices will be firm for the contract term as specified in the paragraph above. After the term of the contract, the
Consultant may request price increases based on their documented cost increase to be approved by the
Director and the Purchasing Agent. Written requests for price increases must be sent to the Purchasing Agent
at least 90 days prior to the contract expiration. The City reserves the right to accept or reject the price
increase within fifteen (15) days after receipt of the request. Should the City reject the price increase, the City
reserves the right to cancel the contract and award to the next best Offeror or to solicit new proposals. No
increase will be effective until approved in writing by the Purchasing Agent. Any decrease in the cost of the
contract items shall be forwarded to the Purchasing Office with immediate inception into the contract. Any
decrease in pricing shall not be less than the appropriate CPI or PPI.
4.0 AWARDS
4.1 An award resulting from this request shall be awarded to the responsive and responsible Offeror whose
proposal(s) is determined to be most advantageous to the City, taking into consideration price and the
evaluation factors set forth in the RFP; however, the right is reserved to reject any and all proposals received,
to waive any informalities, and in all cases the City will be the sole judge as to whether an Offerors proposal
has or has not satisfactorily met the requirements of this RFP.
5.0 EVALUATION OF PROPOSALS FOR MULTIPLE AWARDS
5.1 In addition to other factors, proposals will be evaluated on the basis of advantages to the City that might
result from making more than one award (multiple awards). For the purpose of making this evaluation,
administrative costs to the City for issuing and administering each contract awarded under this invitation will
be considered, and individual awards will be for the items and combinations of items which result in the lowest
aggregate price to the City, including such administrative costs.
6.0 BRAND NAMES (La. R.S. 38:2212 F-2)
6.1 Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is
utilized, they are used only to denote the quality standard of the product desired and that they do not restrict
Offerors to the specific brand, make, manufacturer, or specification named; that they are used only to set forth
and convey to prospective Offerors the general style, type, character, and quality of the product desired; and
that equivalent products will be acceptable.
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6.2 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to
determine what is considered an equivalent product on any and all projects in which they have been legally
employed to perform professional services.
7.0 PURCHASE ORDER REQUIREMENT
7.1 The City of Shreveport shall not be responsible for invoices exceeding $1,000 that do not have a written
purchase order covering them.
8.0 PUBLIC ACCESS TO PROCUREMENT INFORMATION
8.1 Proposals will be available for public inspection at the time and date approved by the Purchasing Agent.
9.0 PAYMENTS DUE THE CITY
9.1 Section 26-211 of the City's Code of Ordinances requires the following:
9.1.1 On every contract to which the City is a party and for which written specifications are prepared, the
specification shall include the requirement that before the contract is awarded the contractor shall pay all
taxes, licenses, fees, and other charges which are outstanding and due to the City. No contract to which the
city is a party shall be awarded to any person who:
9.1.2 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or
9.1.3 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any
other property standards liens on it, or
9.1.4 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has
demolition liens, grass cutting liens, or any other property standards liens on it.
9.1.5 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or
adjudication.
9.1.6 Proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at
any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the
City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
10.0 ASSIGNMENT
10.1 This contract shall not be assigned without the prior written consent of the city through its Mayor.
11.0 UNSATISFACTORY WORK
11.1 The City shall not be obligated to pay for unsatisfactory work.
12.0 COMPLIANCE WITH CIVIL RIGHTS LAWS
12.1 By submitting and signing this proposal, the proposer agrees to abide by the requirements of the following as
applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972,
Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment
Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and the
proposer agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Proposer agrees
not to discriminate in its employment practices and will render services under any contract entered into as a
result of this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran
status, political affiliation, or disabilities. Any act of discrimination committed by proposer, or failure to comply
with these statutory obligations when applicable, shall be grounds for termination of any contract entered into
as a result of this solicitation.
13.0 JOINT VENTURE
13.1 If the Proposer is a joint venture, provide the following information:
13.1.1 Date of formation
13.1.2 Name and address of each venture partner.
13.1.3 Principals of each venture partner.
13.1.4 Venture partner holding the majority interest in the venture and its percentage of interest.
13.1.5 Proposer shall include a copy of the Joint Venture agreement as an attachment to proposal. Such attachment
shall not count in the page limit.
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PART III
DEFINITIONS
1. "Job Time"-Refers to billable time of contractor on-site for repair activities. Job Time shall not refer to
dress-up activities; job time shall cease once the appropriate backfill and compaction has occurred.
2. "Dress-up Activities"-Refers to activities to restore site to prior or better condition and shall be paid
based on unit quantities not on hourly rates, per the unit price bid form.
3. "Mobilization"-shall be used to collectively account for costs of mobilizing to site and demobilizing from
site; may also be used as both Mobilization and Demobilization, Mobilization/Demobilization, Mob and
Demob, etc. Mobilization/Demobilization is paid per each job based on the unit price bid form.
4. "Emergency Mobilization"-refers to a response by the contractor within the required two-hour window,
when emergency locates are necessitated.
5. "Planned Mobilization"-refers to a response by the contractor that is not immediate, and does not
require emergency locates, rather allows for standard 48 hour locates.
6. "Job"-refers to work in close proximity as a result of a single occurrence or issue whereby the work is
continuous and/or contiguous in both time and local without requiring a demobilization and
remobilization. Examples may include a single point repair, multiple point repairs within a general
location (i.e. block or street), or a line segment spanning many hundreds of feet. Determination of
individual job delineations is at the discretion of the City Superintendent or his designee.
7. "Working Days"-refers to days that occur in normal business hours and days on Mondays through
Fridays. For instance, 3 working days past 6 pm on a Thursday would expire as of 5 pm the following
Tuesday, assuming no holiday falls on that Friday, Monday, or Tuesday.
SCOPE OF WORK
1.0 The City of Shreveport has allocated funds for the intent of fulfilling on-demand services of a contractor to
perform repairs and associated activities for its sewer collection system, water distribution system, and
associated infrastructure.
1.01 Contractor shall be duly licensed by the State of Louisiana to perform municipal and public works
construction.
1.1 Contractor will be paid rates based on the type of work. Work will be delineated as either emergency
response or as planned.
1.1.1 This will be determined based on the notification given for the work required.
1.1.2 Work requiring immediate mobilization by the contractor and necessitating emergency locates shall be
deemed as emergency response and shall be paid at the rates on the bid form for emergency response
work and shall be paid an emergency mobilization as on the bid form, regardless of time of day or day of
week/year.
1.1.3 Work allowing for time to plan and obtain standard locates (48-hour) will be paid at the rate of planned
work on the bid form and shall be paid a planned mobilization as on the bid form, regardless of time of day
or day of week/year.
1.1.4 Mobilization (including mobilization and demobilization) rates are per Job.
1.2 When the expected estimated final costs of a planned or emergency repair exceeds $250,000.00, the
Contractor must submit a detailed proposal using Contract unit prices for City Council approval.
1.2.1 Work cannot begin until City Council has approved expenditure.
1.2.2 If stamped engineered plans are necessary, the Contractor will be provided plans and specifications for
providing repair proposal.
1.3 The Contractor shall be compensated for actual hours worked (Job Time) based on the hourly rates on
the bid form.
1.3.1 Job Time will commence when contractor's full crew and equipment arrives on site and the Contractor is
"job ready".
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1.3.2 Job Time will be subject to verification by the City.
1.3.3 For emergency mobilization, Contractor shall have no more than two hours to mobilize an emergency
response.
1.3.4 Extenuating Circumstances beyond the Contractor's control (locates, procurement of materials, etc.) may
delay actual start of work but shall not interfere with mobilization of equipment and personnel.
1.3.5 Extenuating Circumstances shall not interfere with commencement of Job Time; Job Time will still
commence when Contractor is "job ready" regardless of extenuating circumstances.
1.4 Contractor must have at least five (5) years experience in water and sewerage repairs and shall provide
proof of the number of repairs performed over the last five (5) year period.
1.4.1 Performance documentation shall be in the form of contracts, invoices, etc.
1.4.2 Contractor shall provide references of 3 municipal entities they have performed work for, along with proper
point of contact and contact information.
1.5 The Contractor shall submit an hourly rate for designated labor and equipment as outlined on the bid form.
1.5.1 Contractor shall submit quantity rates per the bid form for all non-hourly items.
1.5.2 Non-hourly, Dress-up Activities items shall not be paid both crew rates and unit prices, but shall be paid
based off of unit prices alone.
1.6 Unit prices in this contract shall be paid based on actual consumed units as listed on the bid form.
1.6.1 Unit price bids will be paid at actual quantities performed under this agreement.
1.6.2 The Contractor is not entitled to any claim for damages if the actual quantities or work performed should
prove to be of greater or lesser value or quantity than the contract amount as bid.
2.0 Details of scope of work.
2.1 Contractor shall provide labor, vehicles, equipment, tools, safety gear, incidentals, bonds, and insurance.
2.2 All materials required for each job will be furnished by the City of Shreveport, and delivered by the City of
Shreveport, unless authorized by the Superintendent of Field Operations.
2.2.1 If material procurement is authorized, markup shall be limited to 5%, as evidenced by supplier invoicing.
2.3 The City reserves the right to determine the number of crews needed.
2.3.1 Depending upon the volume of repairs, the City may require multiple crews.
2.3.2 The City may assign multiple crews to be co-located on larger jobs, or each crew may be mobilized to
different jobsites on an as-needed basis.
2.4 The City's superintendent or his designee will coordinate the Contractor's work schedule of repairs.
2.4.1 The City's superintendent must approve any holiday or weekend work.
2.5 Contactor/crew shall respond within a 2-hour time period from the time of notification for Emergency
Mobilization.
2.5.1 Furthermore, crews shall be available 24 hours a day, 7 days a week, including holidays.
2.5.2 Job time will commence when crew and equipment are on-site and job ready.
2.5.3 Provided emergency mobilization is within the required 2-hour window.
2.5.4 It shall be paid based on the rates supplied on the bid form.
2.6 Contractor will be responsible for obtaining the required Louisiana One Call locates.
2.7 Contractor will follow the current Shreveport standard specification for street and storm drainage and
technical specifications for water and sewerage construction and their respective standard plans as
applicable.
2.8 The most recent edition of the "City of Shreveport Standard Specifications for Infrastructure Improvements"
and the "City of Shreveport Standard Plans for Infrastructure Improvements" shall be incorporated to these
specifications by reference and shall be deemed to be included herein in full, as if written fully herein.
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2.8.1 Where these specifications are at odds with either of those documents, these specifications shall govern.
2.8.2 In the event that a court of competent jurisdiction finds any term or clause in this Agreement to be invalid,
unenforceable, or illegal, the same will not have an impact on other terms or clauses in the Agreement or
the entire Agreement.
2.9.1 However, such a term or clause may be revised to the extent required according to the opinion of the court
to render the Agreement enforceable or valid, and the rights and responsibilities of the parties shall be
interpreted and enforced accordingly, so as to preserve their agreement and intent to the fullest possible
extent.
2.10 City will be responsible for coordinating and scheduling water main valve shut downs, and support services
(washing & cleaning of sewer lines, TV inspection of sewer lines, etc.).
2.10.1 Some support services may be supplied by Contractor upon mutual agreement and approval by the
superintendent and shall be paid from miscellaneous items.
2.11 Once work has been completed and inspected, the Contractor shall be responsible for compaction (per
City standard specifications) and restoring the excavation to ground level, rough grading and
cleanup/removal of excess dirt and materials from the jobsite.
2.11.1 Once these tasks are completed Job Time shall cease.
2.11.2 Dress-up activities will be measured and paid based on the units within the unit price bid form.
2.12 Dress-up activities shall commence within the timelines below:
1. Driveways and Ingress/Egress-Within 3 Working Days after Job Time stops.
2. Road Surfaces on Major Arterials or Other High Traffic Areas- Within 2 Working Days after
Job Time stops.
3. Other Road Surfaces and sidewalks-Within 5 Working Days after Job Time stops.
4. Non-Paved Surfaces-Within 10 Working Days after Job Time stops.
5. Fences-Within 2 Working Days after Job Time stops, unless prohibited due to other dress-up
activities, then shall occur within 2 Working Days after completion of dress-up activity preventing
immediate fence repair. Temporary fencing shall be in place before leaving the job site, and as
soon as is practically possible.
2.12.1 All dress-up shall be completed within 3 Working Days of commencement.
2.12.1.1 For dress-up of road surfaces, unless prevented due to cure time of concrete, all road surfaces should be
open for traffic no later than 10 Working days after Job Time stops.
2.12.1.2 For sewer repairs, only where CCTV verification is required, dress-up timelines shall commence as stated
number of days after CCTV work is completed confirming work in lieu of job time completion.
2.13 A zone manager of W&S Field Operations or his designee shall inspect completed repair work.
2.13.1 Zone manager or his designee will also keep a record of personnel and equipment utilized during repair to
compare Contractor's performance documentation and approve payment.
2.13.2 Contractor shall submit daily time and material logs in a Time and Materials format showing resource
consumption; reports shall match the unit price bid form and other rates as defined herein.
2.14 All restoration of properties, including affected citizen's properties, will be completed by the City or
Contractor based on the unit prices herein (e.g., concrete, sod, dirt, driveways, fences, etc.), except in the
event of damage outside of the scope of work resulting from Contractor's negligence.
2.14.1 Any such negligent damage shall be restored by the Contractor at their expense.
2.15 The Contractor must correct all "punch list" deficiencies before the work will be accepted as completed and
paid.
2.16 Any accidents and/or incidents occurring at job sites shall be reported to the Superintendent of Field
Operations.
2.16.1 The Contractor shall complete all reports related to incidents/accidents.
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2.17 The Contractor shall be responsible for all damages to properly marked utilities, (e.g., gas, cable, etc.) and
private property, as well as property damaged outside of City Right of Ways, or authorized work areas.
2.18 Barricades may be furnished, installed, and removed by the City.
2.18.1 If authorized by the Superintendent, barricades may be furnished, installed, and removed by the
Contractor.
2.18.2 Such expense shall be limited to markup for rentals and be paid from miscellaneous items.
2.19 The Contractor shall guarantee completed work for a period of two years.
2.19.1 All warranty work shall be at the Contractor's expense.
2.19.2 Contractor shall provide maintenance bond as outlined herein.
2.20 The depth of construction or repairs may extend to (20) twenty feet deep.
2.20.1 Work may include all pipe, and infrastructure sizes in existence in the City's system.
2.20.2 Should excavation necessitate an engineered excavation plan; such services must be performed by a
professional engineer licensed in the State of Louisiana and duly competent to perform such calculations.
2.20.3 Engineered excavation plan will be paid as force account from the miscellaneous items task and may be
marked up based on allowable markup for subcontractors.
2.21 Mobilization and demobilization charges for the crew and excavator equipment shall be as submitted on
the bid form.
2.21.1 Any permits required to mobilize and demobilize shall be included in the mobilization and demobilization
rates in the bid form.
2.21.2 Mobilization/demobilization charges are not applicable to additional special needs beyond items 1 through
4 on the bid form and should be included in the hourly rates for any other mobilized
equipment/materials/labor.
2.22 Sheeting, shoring, and related safety equipment are considered incidental and shall be included in the
hourly rate.
2.22.1 Special case sheeting and shoring shall be payable outside of crew hourly rate when applicable.
2.22.2 Special case sheeting and shoring shall be paid for sheeting or shoring required for excavations over 15
feet.
2.22.3 Only the additional sheeting and shoring will be paid separately per the square foot per day pricing on the
bid form.
2.23 The price per hour for Bid Items 1 through 4 shall be based on a three (3) man crew, consisting of a field
superintendent/equipment operator, and two (2) trained laborers, crew truck, as well as the respective size
excavator.
2.24 The City's superintendent or his designee shall have the right to review the size of the excavator (i.e.,
rubber tire backhoe, mini excavator, or track hoe excavator up to 75,000 lbs.) required for the work.
2.24.1 Additional equipment beyond that included in the hourly labor rate shall be approved by the City's
superintendent or his designee.
2.25 The Contractor shall furnish all incidental tools, materials, and related equipment including but not limited
to trash pumps (up to 4"), chop saws, hand tools, crew truck and/or tool trailer, and portable generators.
2.26 The following work items are considered special needs and shall be authorized by the City's
superintendent or his designee prior to performing the work:
2.26.1 Well pointing,
2.26.2 Boring,
2.26.3 HOPE fusing machine,
2.26.4 Manhole coring,
2.26.5 Concrete sawing (over 4" thickness),
2.26.6 Plumbing repairs,
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