RFP 15-23 On-Call Painting Services
| Agency: | City of Concord |
|---|---|
| State: | New Hampshire |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 23, 2022 |
| Due Date: | Jan 19, 2023 |
| Solicitation No: | RFP 15-23 On-Call Painting Services |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFP 15-23 On-Call Painting Services
|
| Category: | Contractor Services |
| Status: | Open |
|
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Attachment Preview
RFP 15-23
City of Concord, New Hampshire
Purchasing Division
ON-CALL PAINTING SERVICES
Prepared for, and in coordination with the
GENERAL SERVICES DEPARTMENT
PUBLIC PROPERTIES DIVISION
Contract
Proposal Documents
Specifications
Firm:______________________
PROPOSAL DUE DATE/TIME: JANUARY 19, 2023 NOT LATER THAN 2:00 PM
TABLE OF CONTENTS
Request for Proposals ........................................................................................................................... 3
General Terms and Conditions ............................................................................................................. 5
Special Terms and Conditions ............................................................................................................ 19
Scope of Services ................................................................................................................................ 21
Proposal Submission Checklist........................................................................................................... 26
Proposal Price Form............................................................................................................................ 27
Specification Exception Form............................................................................................................. 29
Form W-9 ............................................................................................................................................ 30
Indemnification Agreement ................................................................................................................ 31
Qualifications Statement ..................................................................................................................... 32
Notice of Award.................................................................................................................................. 35
Agreement ........................................................................................................................................... 37
Notice to Proceed ................................................................................................................................ 40
Proposal Evaluation Form................................................................................................................... 41
No Proposal Questionnaire ................................................................................................................. 42
RFP 15-23
On-Call Painting Services
Page 2
City of Concord, New Hampshire
PURCHASING DIVISION
41 GREEN STREET
CONCORD, NH 03301
(603) 225-8530 FAX: (603)230-3656
REQUEST FOR PROPOSALS
The City of Concord, New Hampshire wishes to engage the services of a qualified private firm to provide On-
Call Painting Services, on an as-needed basis, for its municipal buildings. The firm must be lawfully engaged in
the service of providing On-Call Painting Services in the State of New Hampshire.
An overview and detailed specifications are provided later in the Request for Proposal (RFP).
Proposals must be received no later than 2:00 PM on January 19, 2023 from interested firms, to be eligible for
consideration by the City. Each statement shall be submitted in a sealed envelope, which is clearly marked:
"RFP 15-23
ON-CALL PAINTING SERVICES"
Requests may be issued only by the Purchasing Manager, or his designee, to authorized firms, and are not
transferable unless authorized by the Purchasing Manager or his designee.
Complete copies of RFP 15-23 are available on the City’s website at www.concordnh.gov/Purchasing.
All proposals received will be considered confidential and not available for public review until after a
vendor has been selected.
The City reserves the right to reject any or all proposals or any part thereof, to waive any formality, informality,
information or errors in the proposal, to accept the proposal considered to be in the best interest of the City, or to
purchase on the open market if it is considered in the best interest of the City to do so. Failure to submit all
information called for and/or submission of an unbalanced proposal are sufficient reasons to declare a proposal
as non-responsive and subject to disqualification.
Failure to submit all information as detailed on the Proposal Submission Checklist and/or submission of
an unbalanced proposal are sufficient reasons to declare a proposal as non-responsive and subject to
disqualification.
RFP 15-23
On-Call Painting Services
Page 3
All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as detailed
below:
Name
City of
Concord, NH
Associated
General
Contractors
Construction
Summary of
NH
Bid Ocean
Advertising
Medium
Posted on
City Website
and in City
Hall Lobby
Bid House
Address
311 N. State St., Concord
NH 033301
48 Grandview Drive,
Bow NH 03304
Phone/Fax
603.230-3664
603.230.3656(fax)
603.225.2701
603.226.3859(fax)
Bid House
734 Chestnut St,
Manchester NH 03104
603.627.8856
603.627.4524(fax)
Bid House
PO Box 40445, Grand
Junction, CO 81501
866.347.9657
877.356.9704(fax)
Email and Web Address
twaterman@concordnh.gov
www.concordnh.gov/purchasing
plansroom@agcnh.org
www.agcnh.org
info@constructionsummary.com
www.constructionsummry.com
bids@bidocean.com
www.bidocean.com
Dodge Data & Bid House
Analytics
New England
Construction
News - CDC
News
Bid House
300 American Metro
Blvd. Suite 185
Hamilton, NJ 08619
100 Radnor Rd S-102,
State College, PA 16801
607-898-2053
dodge.bidding@construction.com
www.construction.com
1.800.652.0008
ENR.products@bnpmedia.com
1.888.285.3393(fax) www.enr.com
CITY OF CONCORD, NEW HAMPSHIRE
__________________________________________
Tina M. Waterman, Purchasing Manager
Date: December 22, 2022
Proposal Due Date/Time: January 19, 2023 not later than 2:00 PM
RFP 15-23
On-Call Painting Services
Page 4
GENERAL TERMS AND CONDITIONS
1.
DEFINITIONS:
The term “contract” shall also mean agreement.
The term “proposal” shall also mean quotation, bid, offer and qualification/experience statement.
The term “Service Provider” shall include all proposers, offerors, bidders, suppliers, vendors and contractors ,
and shall include their successors, transferees and assignees. Unless otherwise required by the context, “Service
Provider” includes any of the Service Provider’s consultants, sub consultants, contractors, and subcontractors.
2.
PREPARATION OF PROPOSALS:
Proposals shall be submitted on the forms provided and must be signed by the Service Provider or the Service
Provider’s authorized representative. The person signing the proposal shall initial any corrections to entries
made on the proposal forms.
Service Providers must quote on all items appearing on the proposal forms unless specific directions in the
advertisement, on the proposal form or in the special provisions allowed for partial proposals. Failure to quote
on all items may disqualify the proposal. When proposals on all items are not required, Service Providers shall
insert the words “no proposal” where appropriate.
Alternative proposals will be considered, unless otherwise stated, only if the alternate is: (1) Described
completely, including, but not limited to, sample(s), if requested, and specifications sufficient so that a
comparison to the request can be made; and (2) Submitted as part of the base proposal response, i.e. it shall not
be a separate document which could be construed as a second proposal.
Unless otherwise stated in the Request for Proposal, the Service Provider agrees that the proposal shall be
deemed open for acceptance for sixty (60) calendar days subsequent to submittal to the City of Concord or as
modified by addendum.
Any questions or inquiries must be submitted in writing, and must be received by the Purchasing Manager no
later than seven (7) calendar days before the Request for Proposals due date to be considered. Any changes to
the Request for Proposals will be provided to all Service Providers of record.
The Service Provider shall not divulge, discuss or compare this proposal with other Service Providers and shall
not collude with any other Service Provider or parties to a proposal whatsoever. (Note: No premiums, rebates or
gratuities permitted either with, prior to, or after any delivery materials are allowed. Any such violation will
result in the cancellation and/or return of materials, as applicable, and the removal from Proposal List).
The name of manufacturer, trade name, or catalog number mentioned in this Request for Proposal is for the
purpose of designating a minimum standard of quality and type. Such references are not intended to be
restrictive, although specified color, type of material and specified measurements may be mandatory. Proposals
will be considered for any brand which meets or exceeds the quality of the specifications listed. On all such
proposals, the Service Provider shall specify the product they are proposing and shall supply sufficient data to
enable a comparison to be made with the particular brand or manufacturer specified. Failure to submit the
above may be sufficient grounds for rejection of the proposal.
When samples are required, they must be submitted free of cost and will be returned unless otherwise specified.
RFP 15-23
On-Call Painting Services
Page 5
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See Also
Project Name Number Bid Open Scope of Work Estimate List of Bidders Proposal
State Government of New Hampshire
Bid Due: 3/29/2023
Project Name Number Bid Open Scope of Work Estimate List of Bidders Proposal
State Government of New Hampshire
Bid Due: 3/29/2023
Project Name Number Bid Open Scope of Work Estimate List of Bidders Proposal
State Government of New Hampshire
Bid Due: 3/29/2023
Project Name Number Bid Open Scope of Work Estimate List of Bidders Proposal
State Government of New Hampshire
Bid Due: 3/29/2023