RFP 26-042 On Call Asbestos Abatement Services

CITY OF SAN ANTONIO
REQUEST FOR PROPOSALS (RFP)
ON-CALL ASBESTOS ABATEMENT SERVICES
(ASBESTOS, LEAD, MOLD, AND INDUSTRIAL WASTE)
RFP: 2026-042
Release Date: March 17, 2026
Proposals Due: May 1, 2026, at 2:00 PM Central Time (CT)
This solicitation has been identified as High-Profile.
PROHIBITED CAMPAIGN CONTRIBUTIONS
Prohibition against Campaign or Officeholder Contributions for Individuals and Entities Seeking High-
Profile Contracts. Under Section 2-309 of the Municipal Campaign Finance Code, the following are prohibited
from making a campaign or officeholder contribution to any member of City Council, candidate for City Council
or political action committee that contributes to City Council elections beginning on the *10th business day after
a contract solicitation has been released through the 30th calendar day following the approval by City Council
("blackout" period):
1. Any individual seeking a high-profile contract;
2. Any owner, officer, officer of board, executive committee member, and general board member of an entity
seeking a high-profile contract;
3. The legal signatory of the high-profile contract;
4. Any attorney, lobbyist or consultant hired or retained to assist the individual or entity in seeking a high-
profile contract;
5. Subcontractors hired or retained to provide services under the high-profile contract;
6. Any first-degree member of the household of any person listed in (1), (2), (3) or (5) of this subsection;
and
7. Any corporate political action committee (PAC) established or formed by the entity seeking a high-profile
contract.
A high-profile contract cannot be awarded to the individual or entity if a prohibited contribution was
made by any of these individuals during the "blackout" period.
*For this solicitation, the first day contributions are prohibited is April 1, 2026.
The first day contributions may be made is the 31st day after the contract is approved at a City
Council "A" Session.

__________________________________________________________________________________________
RESTRICTIONS ON COMMUNICATIONS
In accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on
communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials,
as defined by 2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the
time the RFP has been released until the contract is posted for consideration as an agenda item during
a meeting designated as an "A" session; and 2) City employees from the time the RFP has been released
until the contract is approved at a City Council "A" session.
Restrictions extend to "thank you" letters, phone calls, emails and any contact that results in the direct
or indirect discussion of the RFP and/or proposal submitted by Respondent.
Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent's
proposal from consideration.
For additional information, see the section of this RFP entitled "Restrictions on Communication".
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RFP: 2026-042 Page 2

Section Section Name Page
I. Background 4
II. Scope of Work, Project Objectives and General Requirements 4
III. Schedule of Events 5
IV. Pre-Submittal Conference 5
V. Proposal Document Requirements and Evaluation Criteria 6
VI. Submission Instructions 13
VII. Amendments to RFP 14
VIII. Restrictions to RFP 14
IX. Award of Contract and Reservation of Rights 16
Exhibit # RFP Exhibits
Exhibit A On Call Contract Template -
Exhibit B General Conditions -
Exhibit C DBE Program Provisions -
Exhibit D Insurance Requirements -
Form # Required Forms
Form 1 Submittal Checklist and Table of Contents -
Form 2 Submittal Cover/Signature Sheet -
Form 3 Contracts Disclosure Instructions Form -
Form 4 Litigation Disclosure Form -
Form 5 DBE: Good Faith Efforts Plan -
Form 6 DBE: Commitment Agreement Form -
Form 7 Veteran-Owned Small Business (VOSB) Tracking Form -
Form 8 Local Preference Program (LPP) Tracking Form -
Form 9 Heat Illness Prevention Acknowledgment Form -
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ON-CALL ASBESTOS ABATEMENT SERVICES
(ASBESTOS, LEAD, MOLD, AND INDUSTRIAL WASTE)
RFP: 2026-042
I. BACKGROUND
The City of San Antonio (City), Capital Delivery Department (CDD) is seeking proposals from qualified
firms (Respondents) through this Request for Proposals (RFP), to provide on-call or as needed
environmental abatement services (asbestos, lead, mold, & industrial waste) for various City projects
in various locations. Typical work to be performed consists of asbestos and lead abatement, mold
remediation, and industrial waste removal, transportation, and disposal. Although there are aspects for
performance that require specialized training and certification, these services do not require
professional engineering services. Awarded firms (Contractors) will be required to follow abatement
and/or industrial waste specifications, and local, State, and Federal regulations when handling these
materials.
The awarded Contractors shall provide environmental abatement services on an as-needed basis for
time sensitive situations in connection with this RFP and resulting Contract(s) for a three-year initial
term with an option to extend two (2), one-year renewal periods for a total contract(s) not to exceed
amount of $4,500,000.00, for all contracts awarded and all terms to include initial terms and extensions.
The City anticipates awarding multiple contracts as a result of this RFP.
II. SCOPE OF WORK AND GENERAL REQUIREMENTS
This On-Call Contract will use Indefinite Delivery Orders (IDO) and Indefinite Delivery Quantities (IDQ)
to respond to and perform environmental abatement-related activities mentioned above. The services
to be provided will be used on an as-needed basis. Work to be performed under this Contract will
consist of the removal of asbestos-containing materials (ACM), lead-based paint and mold, and
industrial waste materials (such as PCB-containing ballasts, mercury-containing fluorescent lamps,
etc.) from City facilities and unsafe structures scheduled for demolition. As directed, the Contractor
shall remove ACM and industrial waste from City facilities scheduled for demolition and/or renovation.
The structure's condition may be in varying states of degradation, with some flood, fire, and/or structural
damage. The Contractor must have the training, experience, and professional knowledge to manage
the different tasks under this Contract. The Contractor will be required to generate, maintain, and
provide copies of waste manifests to the CDD, Environmental Management Division (EMD), when
rendering disposal services. The services to be provided in this Contract will be used on an as-needed
basis.
The scope of work may include projects that require immediate response (24 hours after the initial
notification to Contractor by the City). Most of the work orders will require the Contractor to mobilize to
the site as indicated by the City and complete the scope of work within the proposed time specified in
the approved proposal.
The City does not guarantee any minimum quantity of work associated with this contract. Actual
payment will be based on the documented quantities and the appropriate unit prices. Any work requiring
tasks with materials or services not included in the Price Proposal is subject to negotiation between the
City and the Contractor.
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RFP: 2026-042 Page 4

Plans and Specifications of the Construction Documents: Documents may be downloaded on the
CivCast website at https://www.CivCastusa.com/bids. Questions received from potential respondents
shall be answered by the City by posting on the CivCast website. All provisions and requirements of
such issued addenda shall supersede or modify affected portions of the Specifications. All addenda are
a part of the Project's Contract Documents. No other explanation or interpretation regarding provisions
and/or requirements shall be considered official or binding upon City. Addenda shall be posted on the
CivCast website at https://www.CivCastusa.com/bids, along with the Project solicitation documents.
Respondent understands and agrees that Respondent is responsible for obtaining all issued Addenda
and adhering to all requirements in any issued Addenda. City shall not be responsible for incorrect
information obtained through other sources.
III. SCHEDULE OF EVENTS
The following tentative schedule has been prepared for this project:
Pre-Submittal Conference: March 30, 2026, at 9:30 a.m. CT
Deadline for Submission of Written Questions: April 17, 2026, at 4:00 p.m. CT
Responses Due: May 1, 2026, at 2:00 p.m. CT
Evaluation of Proposals - (Interviews, if necessary) May/June 2026
Anticipated City Council Consideration August 2026
IV. PRE-SUBMITTAL CONFERENCE
A non-mandatory Pre-Submittal Conference is scheduled, for March 30, 2026, at 9:30 a.m. CT. The
Pre-Submittal Conference will be held via WebEx meeting. Prospective Respondents may join the
WebEx using the following instructions:
Join by phone: 1-415-655-0001
Meeting number (access code): 2339 349 0248
Meeting password: COSA26
Join from meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=m9fb11834d5a1c04c52467981d4485565
Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents who join
the WebEx Pre-Submittal Conference are required to sign into the meeting using a QR code provided
only during the meeting. This will confirm Respondent's attendance and participation for the Pre-
Submittal meeting through WebEx.
Respondent is encouraged to submit written questions concerning this RFP through the CivCast
website at least five (5) calendar days in advance of the Pre-Submittal Conference, in order to expedite
the proceedings. City's responses to questions received by this due date may be distributed at the Pre-
Submittal Conference, as well as being posted on the CivCast website at
https://www.CivCastusa.com/bids.
Any oral responses provided by City staff at the Pre-Submittal Conference shall be preliminary. A
written summary of the Pre-Submittal Conference shall contain City's official responses to issues raised
during the Pre-Submittal Conference and posted on the CivCast website at
https://www.CivCastusa.com/bids. Any oral response given at the Pre-Submittal Conference that is not
confirmed in the posted written summary from the Pre-Submittal Conference or in a subsequent
addendum shall not be official or binding on City. Only written responses shall be official. All other forms
of communication with any officer, employee or agent of City shall not be binding on City.
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City's responses to questions received by this due date may be discussed at the Pre-Submittal
Conference, as well as being posted on the CivCast website at https://www.CivCastusa.com/bids.
V. PROPOSAL DOCUMENT REQUIREMENTS AND EVALUATION CRITERIA
City will conduct a comprehensive, fair and impartial evaluation of all proposals received in response
to this RFP within forty-five (45) days of receipt of the proposals. City will appoint a selection committee
to perform the evaluation of the received proposals. Each proposal received by City shall be analyzed
to determine overall responsiveness and qualifications to the RFP. The selection committee may select
Respondents who are judged to be reasonably qualified for interviews, depending on whether further
information is needed. Interviews are not an opportunity to change a submission. If the City elects to
conduct interviews, Respondents may be interviewed and re-scored based upon the same criteria. City
may also request information from Respondents at any time prior to final approval of a selected
Respondent or seek best and final offers from Respondents deemed reasonably qualified for award.
Final approval of a selected Respondent is subject to the action of the San Antonio City Council.
Respondent's proposal must include the following items included in the Submittal Checklist & Table of
Contents (Form 1) in the following sequence, combined in PDF format:
1. SUBMITTAL CHECKLIST AND TABLE OF CONTENTS (Form #1) (Indexed and labeled as
"Tab 1") - Respondent must complete this form, which must be used as the Table of Contents
and as a checklist for Respondent's submittal.
2. EXECUTIVE SUMMARY (Indexed and labeled as "Tab 2") - Respondent must include a one
(1) page Executive Summary at the beginning of the Statement of Qualifications. Respondent's
Executive Summary must state the number of years Respondent's team has been in business,
Respondent's number of years in business in its local office, Respondent's local office address
and the number of employees employed in Respondent's local office.
3. CONTRACT TEMPLATE AND GENERAL CONDITIONS REVIEW (Indexed and labeled as
"Tab 3") - Respondent must review the Contract Template General Conditions, provided and
labeled as RFP Exhibit A and B, and provide written acknowledgment that Respondent
accepts the terms, conditions and requirements of the City's Contract template and General
Conditions, in Respondent's submitted proposal under "Tab 3".
4. LETTERS OF REFERENCE (required) (Indexed and labeled as "Tab 4") -
Respondent and Co-Respondents must provide a maximum of five (5) letters of reference
including contact information projects completed within 5 years.
5. STATEMENT OF QUALIFICATIONS - Respondent must provide a narrative document, as
outlined in the Statement of Qualifications below, addressing all evaluation criteria in Section
V of this RFP considering the project defined in this solicitation. Sufficient information regarding
Respondent's past projects and key personnel's experience must be provided in Respondent's
proposal to indicate its team, to include subcontractors, has met or exceeded the minimum
qualifications provided in Section V of this RFP in proposal.
The following Evaluation Criteria shall be used, in recommending the award of this Contract:
A. Experience, Background and Qualifications of Respondent, Key Personnel, Key
Subcontractors (40 Points)
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Respondent must respond to the following items, as they relate to Scope of Work:
1. Experience (Indexed and Labeled as "Tab 5") - City will consider the relevance of
past-experience of Respondent. Respondent must provide a narrative, on (1) page,
describing the Respondent's and team's qualifications, to include subcontractors, as
related to the referenced scope of services in this solicitation.
2. Project Sheets (Indexed and Labeled as "Tab 6") - Respondent's proposal must
include five (5) project sheets, limited to one (1) page for each project included, which
must describe similar construction projects Respondent has completed within the last
five (5) years. Each project sheet must include the following:
1. Name, description and dollar value of the completed project, including any similarity
to the Project defined in this solicitation.
2. Start and ending date of project.
3. Project Manager.
4. Superintendent.
5. Cited project's original and final construction contract amounts (explain
inconsistencies);
6. Cited project's proposed completion date and the actual completion date achieved
(explain inconsistencies);
7. Cited project's owner's name and the name of the representative (if different) who
served as the day-to-day liaison for the cited project, in the following format:
a. Name of Owner: ______________________________________
b. Name of Owner's representative: _________________________
c. Representative's Phone Number: _________________________
d. Representative's E-mail: _______________________________
3. Proposed Key Personnel/Organizational Chart (Indexed and Labeled as "Tab 7") -
Provide a detailed organizational chart of Respondent's proposed team, including
subcontractors, identifying key personnel and subcontractors who will be committed to
work on the various tasks for this Contract.
Label assignments as:
Project Manager
Superintendent
Supervisor/Crew Leader
4. Resumes (Indexed and Labeled as "Tab 8") - Respondent must submit one (1) page
resumes for all its key team members, to include subcontractors. Resumes should link to
project sheets and may also include additional previously completed relevant projects not
highlighted in the project sheets.
Resumes also must include:
The license type (if applicable) and number of years licensed,
Number of years employed with the firm,
Number of years' experience in the proposed role corresponding to the
assignments included in the organizational chart,
City of residence
B. Understanding of the Project and Proposed Management Plan (25 Points)
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Respondent must describe its understanding of the Project and specific issues and
challenges Respondent likely sees must be involved, as well as the availability of labor
resources (Respondent's capacity to perform) in executing the scope of work required.
Respondent must submit information in a brief narrative plan clearly and concisely describing
the challenges it foresees and its approach to managing the Project.
1. Project Understanding (Indexed and Labeled as "Tab 9")
Respondent must limit its response to the following items to two (2) page:
Describe Respondent's understanding of the primary objectives of the Project; and
Describe the constraints and technical challenges related to abatement during
design and construction. Respondent foresees and Respondent's approach to
addressing each.
2. Construction Management Plan (Indexed and Labeled as "Tab 10")
Respondent must limit its response to the following items to a total of three
(3) pages:
Describe Respondent's project management approach and team organization,
for the provision of the services outlined in this solicitation.
Describe Respondent's Quality Control/Quality Assurance process, approach
and capabilities to maintain quality control of the abatement activities
documentation prior to or during construction documents and construction.
Describe Respondent's approach to managing the quality of Subcontractors.
Describe Respondent's ability to coordinate work with all Project stakeholders.
Describe Respondent's approach to assuring timely completion of abatement
activities, including methods for schedule recovery, if necessary.
Describe Respondent's plan for executing the project and provide a basic
abatement schedule that identifies perceived critical path items and milestones
within the project scope.

Describe Respondent's project management approach and team organization, for
the provision of the services outlined in this solicitation.
Describe Respondent's Quality Control/Quality Assurance process, approach and
capabilities to maintain quality control of the abatement documents prior to or
during construction.
Describe Respondents approach to scheduling work around on-going operations,
while minimizing disruption of the facility and its function and ensuring completion
by January 31, 2025.
Describe Respondent procurement plan and how it will coordinate with overall
work to minimize disruptions to the facility and its functions.
Identify all key materials and equipment in which lead times will present a
challenge to scheduling.
Describes Respondents logistics plan to include material laydown, fencing, demo
disposal, parking and facility protection.
The City has implemented Ready to Work which is an education and job
placement program. Respondents can learn more about this initiative at Ready to
Work (www.sanantonio.gov) whose goal is to connect residents to career
opportunities. Describe how Respondent can leverage this initiative in their
training and hiring practices.
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C. Experience with the San Antonio Region & Past Performance- (20 Points) (Indexed and
Labeled as "Tab 11")
1. The City is interested in evaluating Respondent's team (including Sub-consultants(s), if
applicable) experience with local processes and practices, as may be evidenced by work in
San Antonio and/or the surrounding area, during the past five (5) years. In narrative form,
using a maximum of two (2) pages for Respondent's response and one (1) page for
Subcontractor(s) response, if applicable, briefly describe Respondent's team experience in
the areas listed below, referencing projects relating to that experience. (Note: Respondent
may reference projects included in the project sheets under Criteria A above, but no
additional project sheets shall be provided for this criterion, as the response shall be in
narrative form.)
a. Abatement costs and practices.
b. Environmental conditions and constraints.
c. Involvement in project development as it relates to public awareness in the project's
local area.
d. Respondent's experience with private and public utilities in the San Antonio or
surrounding area including SAWS and CPS.
e. Municipality Design Guidelines
2. More than one (1) project may be referenced per page, and projects should be discussed
in reverse chronological order. (Note: Respondent may reference projects by project name
included in the project sheets under Criteria A above or include other projects, but no
additional project sheets shall be provided for this criterion, as the response shall be in
narrative form.) If Respondent is referencing a project that is not included in the project sheet
section, please include the following information:
a. Project name and description of scope.
b. Respondent's project role and work performed.
c. Names of Respondent's team members who worked on the project, if applicable.
d. The contact information of the project's owner or representative (if different) including
name, email, and phone number.
Note a portion of the scoring for this Section C may be based on City's
Contractor's/Consultants' Scorecard, experience with City projects and/or other
documentation generated by City staff and previous City Consultants on other City projects.
City shall consider the history of Respondent in complying with project programs, schedules
and budgets on previous City projects. No items shall be submitted by Respondent for this
criterion. Respondent shall not be penalized if it has not done work on City of San
Antonio projects. Specific items used for consideration may include, but are not limited to:
a. Timely completion of City projects.
b. Cooperative working relationship with City.
c. Prompt payment of Sub-Contractors at all levels.
d. Compliance with other City contract terms.
e. Compliance with City Ordinances on substitution/addition/deletion of Sub-consultants.
f. Compliance with City standards.
g. Conformance to City budget requirements.
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3. Reference checks, may be performed with Owners indicated on the submitted project
sheets submitted as Tab "6", and considered as part of this criteria.
D. Price Proposal (15 Points)
City will evaluate Respondent's Price Proposal. Respondent's must enter Price Proposal in
the Bid Form section of the CivCast website at https://www.CivCastusa.com/bids. The
submitted Price Proposal reflecting the lowest price total including the base proposal,
allowances (if any) and all alternates (if any) will receive the maximum fifteen (15) points.
Refer to formula and example listed below:
Formula: Lowest price proposal/Firm's price proposal X 15 points = Score
Example:
RESPONDENT: PROPOSAL AMOUNT CALCULATION: POINTS
(INCLUDING AWARDED:
ALLOWANCES AND ALL
ADDITIVE/DEDUCTIVE
ALTERNATES ):
A $650,000.00 595,000/650,000 x 15 13.73
B $625,000.00 595,000/625,000 x 15 14.28
C $600,000.00 595,000/600,000 x 15 14.88
D $595,000.00 595,000/595,000 x 15 15.00
Below is the Evaluation Criteria Summary for this RFP:
Maximum
Evaluation Criteria Summary
Points
A. Experience, Background, Qualifications of Respondent, Key
40
Personnel, and Key Sub-Contractors
B. Understanding of the Project and Proposed Management Plan 25
C. Experience with the San Antonio Region & Past Performance 20
D. Price Proposal 15
Total Maximum 100 Points
Required Forms (to be uploaded individually in CivCast):
City shall conduct due diligence and analysis of the following required forms:
1. SUBMITTAL COVER/SIGNATURE SHEET (Form #2) - Respondent and Co-Respondents
must include the completed Submittal Cover/Signature Sheet with the other required forms. The
Submittal Cover/Signature Sheet must be signed by a person (or persons) authorized to bind
Respondent and the entity/entities submitting the response. Signature pages signed by a person
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