RFP | Oakwood Avenue SIPP

REQUEST FOR PROPOSALS
FOR
OAKWOOD AVENUE WATER MAIN SIPP
Issue Date: April 20, 2026
Response Deadline: May 20, 2026
4:00 P.M. CT
Town of Munster Page 1 of 9 Oakwood SIPP

REQUEST FOR PROPOSALS (RFP)
FOR
OAKWOOD AVENUE WATER MAIN SIPP
TABLE OF CONTENTS
Section Page No.
1. Introduction & Background ......................................................... 3
2. Scope of Services ........................................................................ 3
3. Instructions to Proposers ............................................................ 4
4. Proposal Format .......................................................................... 8
5. Evaluation / Selection Process .................................................... 9
6. Attachments
Attachment A - Overview Map
Town of Munster Page 2 of 9 Oakwood SIPP

REQUEST FOR PROPOSALS (RFP)
FOR
OAKWOOD AVENUE WATER MAIN SIPP
SECTION 1 - INTRODUCTION & BACKGROUND
The Town of Munster, hereinafter referred to as the "Town", is seeking the services of
an experienced and qualified firm or company, hereinafter referred to as the "Proposer"
or "Contractor", to provide Spray-In-Place Polymeric Lining (SIPP) for approximately
1,300 feet of existing water main along Oakwood Avenue. The existing water main is
located between Castle Drive and Oakwood Avenue from 33rd Avenue to Fairway
Avenue.
Water main serving homes along Oakwood Avenue is located along common rear lot
lines, and excavation to replace the pipe would be disruptive to existing lawns, fences,
and other items within the limits of the required trench. The Town has chosen to use
trenchless technology methods to avoid disruption to the maximum extent practicable.
The existing main consists of 6-inch cast iron pipe, with 27 service connections within
the rehabilitation limits.
SECTION 2 - SCOPE OF SERVICES
The Town will rely upon the professional knowledge of the Contractor to identify any
additional items required for a project of this type, and the Contractor shall include and
highlight those items within the proposal.
The Contractor shall submit a proposal clearly defining all required steps and phases of
work required to complete the project through final completion and restoration. The
Proposer shall also include a lump sum fee. The Contractor shall address, at a
minimum, the following items.
A. TEMPORARY WATER SETUP
The Contractor shall provide a temporary above-ground potable water service to
supply uninterrupted water service to affected homes. The Contractor shall take
traffic and protection into consideration for the location of the main. Prior to placing
into use, the Contractor shall disinfect, flush, and test for bacteria consistent with
applicable laws and standards.
All materials used for providing temporary water service to residents shall be NSF
certified, and suitable for potable water use.
B. PIPE PREPARATION/CLEANING
* Isolation of the segment to be lined shall be coordinated with Town staff. Town
staff will operate existing valves.
* The existing pipe segment will be drained.
Town of Munster Page 3 of 9 Oakwood SIPP

* Excavation of pits in appropriate locations to access runs of pipe to be lined.
Excavations within existing roadway limits shall require traffic control measures.
* Pre-rehabilitation cleaning and inspection via closed-circuit television (CCTV) of
all pipe segments.
C. APPLICATION OF SIPP
* Dewatering as necessary
* Lining of the pipe in conformance with AWWA C620-19 standards
* Post-rehabilitation CCTV inspection and documentation
D. DISINFECTION
The Proposer shall disinfect and flush the newly lined main in conformance with
AWWA C651-23. Safe bacteria test results shall be obtained prior to returning the
main to service. The Town will be responsible for collecting samples.
E. SURFACE RESTORATION / PROJECT CLOSEOUT
* All pits shall be backfilled and compacted in conformance with Town standards.
* The Town will complete remaining surface restoration items.
SECTION 3 - INSTRUCTION TO PROPOSERS
A. EXAMINATION OF THE REQUEST FOR PROPOSALS
It is the responsibility of the Proposer to carefully read the entire Request for
Proposals (RFP) which contains provisions applicable to successful completion and
submission of a proposal. If any ambiguity, inconsistencies, or errors are discovered
in the RFP, the Town must be notified in writing. Only interpretations or corrections
of the RFP made in writing through addenda by the Town will be considered binding
on the Proposer. The RFP consists of all documents identified in the Table of
Contents.
B. RFP TIMETABLE
The anticipated schedule for the RFP and contract approval is as follows:
RFP submittal deadline May 20, 2026 (4:00 p.m.)
Award of Contract June 1, 2026
C. PROPOSAL SUBMISSION
All proposals should be submitted to the Director of Operations by email at
dreyes@munster.org. The subject line shall indicate the email message constitutes
submittal of a proposal. If file size prohibits transmittal via email, the Town will
accept submittals at Town Hall at the address below, or via file transfer site.
Town of Munster Page 4 of 9 Oakwood SIPP

Assistant Town Manager
Town of Munster
1005 Ridge Road
Munster, IN 46321
Request for Proposal - Oakwood SIPP
DO NOT OPEN WITH REGULAR MAIL
Proposers are responsible for informing any commercial delivery service, if used, of
all delivery requirements and for ensuring that the required address information
appears on the outer wrapper or envelope used by such service.
The Proposal must be signed by an officer of the company, who is legally authorized
to enter into a contractual relationship in the name of the Proposer.
The submittal of a Proposal will be considered by the Town as constituting an offer
by the Proposer to perform the required services at the stated prices.
D. CONTRACTOR QUALIFICATIONS
To be considered responsive, Bidders must demonstrate the following minimum
qualifications:
* A minimum of five (5) years of continuous experience in trenchless pipe
rehabilitation, specifically spray-in-place pipe lining
* Successful completion of at least three (3) SIPP projects of similar scope and
size within municipal systems
* NASSCO-certified inspection personnel for pre- and post-CCTV inspection
* Compliance with AWWA C620-19
* Valid Indiana Contractor's License and all required permits
* Ability to furnish Performance Bond and Payment Bond each equal to 100%
of the Contract Price
E. PROOF OF INSURANCE
Proposer shall provide proof of insurance meeting the following requirements.
1. Worker's Compensation and related coverages:
a. State: Statutory
b. Federal, if applicable (e.g., Longshoreman's): Statutory
c. Employer's Liability:
1) Bodily injury, each accident $500,000
2) Bodily injury by disease, each employee $500,000
3) Bodily injury/disease, aggregate $500,000
2. Contractor's Commercial General Liability under Paragraphs 6.03.B and
6.03.C of the General Conditions:
a. General Aggregate $2,000,000
Town of Munster Page 5 of 9 Oakwood SIPP

b. Products - Completed Operations Aggregate $1,000,000
c. Personal and Advertising Injury $1,000,000
d. Each Occurrence (Bodily Injury and Property Damage) $1,000,000
3. Automobile Liability under Paragraph 6.03.D of the General Conditions:
a. Bodily Injury:
Each person $1,000,000
Each Accident $1,000,000
b. Property Damage:
Each Accident $1,000,000
OR
a. Combined Single Limit of $1,000,000
4. Excess or Umbrella Liability:
a. General Aggregate $5,000,000
b. Each Occurrence $5,000,000
F. ADDITIONAL INFORMATION / ADDENDA
Requests for additional information or clarification must be made in writing.
Requests should contain the Proposer's name, address, phone number, facsimile
number, or e-mail address. E-mail should be addressed to dreyes@munster.org.
The Town will issue responses to inquiries and any other corrections or
amendments in written addenda issued prior to the Proposal due date. Proposers
should not rely on any representations, statements, or explanations other than those
made in this RFP or addenda issued subsequent to the issuance of this RFP.
Where there appears to be a conflict between the RFP and any addenda issued, the
last addenda issued will prevail.
It is the Proposer's responsibility to assure receipt of all addenda. The Proposer
should verify with the Town prior to submitting a proposal that all addenda have
been received. Proposers are required to acknowledge the number of the addenda
received as part of their proposal.
G. MODIFIED PROPOSALS
A Proposer may submit a modified proposal to replace all or any portion of a
previously submitted proposal up until the Proposal due date. The Evaluation
Committee will only consider the latest version of the proposal as part of its
deliberations.
H. WITHDRAWAL OF PROPOSALS
Town of Munster Page 6 of 9 Oakwood SIPP

Proposals shall be irrevocable until contract award unless the proposal is withdrawn.
A proposal may be withdrawn in writing upon the expiration of sixty days after the
due date of the proposals if the written request is received by the Town prior to the
award of a contract.
I. LATE PROPOSALS, LATE MODIFICATIONS, AND LATE WITHDRAWALS
Proposals received after the Proposal due date and time are late and will not be
considered. Modifications received after the Proposal due date are also late and will
not be considered. Letters of withdrawal received after the expiration of ninety days
from the Proposal due date or after the award of contract, whichever comes first, are
late and will not be considered.
J. RFP POSTPONEMENT OR CANCELLATION
The Town may, at its sole and absolute discretion, reject any and all, or parts of any
and all proposals, re-advertise this RFP, postpone, or cancel at any time this RFP
process, or waive any irregularities in this RFP and to award a contract in the best
interest of the Town of Munster.
K. PROPOSAL PREPARATION COSTS
All expenses involved with the preparation and submission of proposals to the Town,
or any work performed in connection therewith shall be borne by the Proposer(s).
No payment will be made for any responses received, nor for any other effort
required of or made by the Proposer(s) prior to the award of a contract.
L. INTELLECTUAL PROPERTY
All items pertaining to this project shall become the intellectual property of the Town
of Munster and shall be provided to the Town in electronic format for both design
and record drawing documents. Record drawing documents shall be delivered to
the Town within thirty (30) days of completion of construction.
M. PROPOSALS NOT CONFIDENTIAL
Any info submitted as part of a proposal shall not be considered confidential. No
proposal information or selection process information will be released until a final
recommendation has been prepared by the Town or the process is terminated. Prior
to that time, only a list of the Proposers will be made public.
N. NEGOTIATIONS
The Town may select a Contractor on the basis of initial submittals received, without
discussions. The Town reserves the right to enter into contract negotiations with the
selected Proposer. If the Town and the selected Proposer cannot negotiate a
successful contract, the Town may terminate said negotiations and begin
negotiations with another selected Proposer. This process will continue until a
Town of Munster Page 7 of 9 Oakwood SIPP

contract acceptable to the Town has been executed or all proposals are rejected.
No proposer shall have any rights against the Town arising from such negotiations
or termination thereof.
O. RULES, REGULATIONS AND LICENSING REQUIREMENTS
All Proposers shall comply with all laws, ordinances, and regulations applicable to
the services contemplated by the RFP. Proposers are presumed to be familiar with
all Federal, State, and Local laws, ordinances, codes, and regulations that may
affect the services to be offered.
P. REVIEW OF PROPOSALS FOR RESPONSIVENESS
Each proposal will be reviewed to determine if the proposal is responsive to the
submission requirements outlined in the RFP. A responsive proposal is one that
follows the requirements of the RFP, includes all documentation, is submitted in the
format outlined in the RFP, is a timely submission, and has the appropriate
signatures as required on each document. Failure to comply with these
requirements may deem a proposal as non-responsive.
Q. ASSIGNMENT, TRANSFER OR SUBCONTRACTING
The Contractor shall not assign any interest in the contract resulting from this RFP
and shall not transfer any interest in the same (whether by assignment or notation)
without the prior written consent of the Town. Consent will not be given to any
proposed assignment which would release the Contractor of responsibilities under
this contract. The Contractor must obtain prior written consent from the Town to
delegate, assign, transfer, or subcontract any functions or responsibilities required to
fulfill the obligations under the contract resulting from this RFP.
R. TERMINATION FOR CAUSE
If the Contractor fails to fulfill any of the obligations under the contract resulting from
this RFP in a timely manner, or otherwise violates any of the covenants, agreements
or stipulations material to the contract, the Town shall thereupon have the right to
immediately terminate the contract by giving written notice to the Contractor of such
termination.
SECTION 4 - PROPOSAL FORMAT
The Proposal must contain the following sections:
1. Cover Letter (max 1 pages)
Please provide a cover letter that reflects your understanding of the project and why
your firm is qualified to complete the project on time and within budget.
2. Contractor Qualifications (max 2 pages)
Town of Munster Page 8 of 9 Oakwood SIPP

Provide information to satisfy the requirements listed in Section 3(D.).
3. Project Approach Narrative (max 1 pages)
Provide a description of the approach you will take to complete the project including
specific means and methods, materials, etc.
4. Project Schedule (max 1 page)
The intent of this project is to begin construction in July 2026, with completion by
September 30, 2026. Provide a schedule, with milestones identified, that reflects
how you intend to meet the proposed schedule.
5. Warranty (max 1 page)
Provide warranty information, if applicable.
6. Fees and Reimbursable Costs (max 1 page)
Please provide a lump sum bid for completing the entire project as described.
Your fee should include all reimbursable expenses including travel, labor, housing,
etc.
The Town depends on you, as a specialist in the field, to understand the scope of
the project sufficiently, through your experience and discussions with Town staff and
review of the site, to provide a proposal and fee that is sufficient to complete the
entire project.
SECTION 5 - EVALUATION / SELECTION PROCESS
Following the opening of the Proposal packages, the proposals will be evaluated by the
Town. The Town reserves the right to interview candidates.
A. Contract Award
The Town reserves the right to award a contract to the Proposer whose Proposal is
deemed to be in the best interest of the Town of Munster and further reserves the
right to reject any and all proposals in its sole and absolute discretion.
Town of Munster Page 9 of 9 Oakwood SIPP

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3/20/2026, 11:36:13 AM
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reliable
ATTACHMENT A