RFP 26/27-04NS Food Safety and Sanitation Services

RFP No. 26/27-04NS
Food Safety & Sanitation Services
Proposal Deadline: July 14th, 2026 11:00am
Contact: Veronica Hewitt
Irvine Unified School District
3387 Barranca Parkway, Irvine, CA 92606
Email: veronicahewitt@iusd.org

Required Documents
Please return this sheet with your proposal documents*
Proposal Documents Due at Time of Proposal Submission
Proposal Form
Service Pricing List
Non-collusion Declaration
Certification of Primary Participant Regarding Debarment, Suspension, and Other
Responsibility Matters
Certification of Restrictions on Lobbying
W-9
Vendor Questionnaire
Iran Contracting Act of 2010 Compliance Affidavit
Clean Air and Water Certification
Equal Opportunity Employment Certification
Copies of any other licenses and/or required documents as listed within the entire
RFP, including the General Conditions and Special Provisions
Other Forms Not Required Until After Award
Agreement
Tobacco Use Policy
Workers' Compensation Certificate
Drug-Free Workplace Certification
Criminal Records Check Certification
Certificate of Liability Insurance, including an Additional Insured Endorsement (this
is a separate document; Irvine must be named as an Additional Insured)
RFP No. 26/27-04NS, Food Safety & Sanitation Services 2 | Page

NOTICE CALLING FOR PROPOSALS ...................................................................................................4
U.S. DEPARTMENT OF AGRICULTURE NONDISCRIMINATION STATEMENTS ......................................5
CALENDAR OF EVENTS .....................................................................................................................6
INFORMATION FOR BIDDERS .............................................................................................................7
*PROPOSAL FORM AND PRICING .....................................................................................................15
*NON-COLLUSION DECLARATION ...................................................................................................24
*CERTIFICATION OF PRIMARY PARTICIPANT REGARDING DEBARMENT SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS .............................................................................................................25
*CERTIFICATION OF RESTRICTIONS ON LOBBYING & DISCLOSURE OF LOBBYING ACTIVITIES ......26
GENERAL CONDITIONS ...................................................................................................................27
SPECIAL PROVISIONS ......................................................................................................................32
SERVICE LEVEL AGREEMENT ..........................................................................................................34
EVALUATION CRITERIA ..................................................................................................................37
*VENDOR QUESTIONNAIRE .............................................................................................................39
*IRAN CONTRACTING ACT OF 2010 COMPLIANCE AFFIDAVIT .......................................................41
*CLEAN AIR AND WATER CERTIFICATION .....................................................................................43
*EQUAL OPPORTUNITY EMPLOYMENT CERTIFICATION ..................................................................44
NOTICE REGARDING CRIMINAL RECORDS CHECK ..........................................................................45
*W-9 ..............................................................................................................................................46
+SAMPLE AGREEMENT ...................................................................................................................47
+TOBACCO USE POLICY ..................................................................................................................54
+WORKERS' COMPENSATION CERTIFICATE.....................................................................................55
+DRUG-FREE WORKPLACE CERTIFICATION ....................................................................................56
+CRIMINAL RECORDS CHECK CERTIFICATION ................................................................................58
DISTRICT INSURANCE REQUIREMENT SAMPLES ..............................................................................59
*IF THE ITEMS ARE NOT RETURNED AT THE TIME OF THE BID OPENING, THE
BIDDER WILL BE DECLARED NONRESPONSIVE.
+ITEMS WHICH SUCCESSFUL BIDDER MUST SUBMIT AFTER THE AWARD.
RFP No. 26/27-04NS, Food Safety & Sanitation Services 3 | Page

NOTICE CALLING FOR PROPOSALS
DISTRICT: IRVINE UNIFIED SCHOOL DISTRICT
PROPOSAL DEADLINE: July 14th, 2026, 11:00am
PLACE OF RECEIPT: Irvine Unified School District
Nutrition Services Department
Attn: Veronica Hewitt, Nutrition Services
3387 Barranca Parkway
Irvine, California 92606
NOTICE IS HEREBY GIVEN that the Irvine Unified School District of Orange County,
California, acting by and through its Governing Board, hereinafter referred to as "District," will
receive up to, but not later than, the above-stated proposal deadline, sealed proposals at the place
identified above for the award of a contract for RFP No. 26/27-04NS, Food Safety & Sanitation
Services.
Proposal Documents will be made available on June 25th, 2026 as a download at
https://iusd.org/about/departments/business-services/purchasing/current-bids-rfps. Bidders will
be responsible for reproducing all documents related to this RFP. All proposals shall be made
and presented on the forms provided in the RFP documents.
Any questions regarding proposal documents must be received via e-mail to the attention of
Veronica Hewitt at veronicahewitt@iusd.org by 11:00 am on July 2nd, 2026.
Time is of the essence. The District reserves the right to reject any or all proposals or to waive
any irregularities or informalities in any proposals or in the bidding process. The award of the
Contract, if made by the District, will be by action of the Governing Board. No bidder may
withdraw any proposal for a period of sixty (60) calendar days after the date set for the opening of
the proposals.
Irvine Unified School District
Governing Board
By: Veronica Hewitt
Nutrition Services Supervisor, Contracts and Procurement
Advertise: Irvine World News: June 25, 2026 & July 2, 2026.
RFP No. 26/27-04NS, Food Safety & Sanitation Services 4 | Page

U.S. DEPARTMENT OF AGRICULTURE NONDISCRIMINATION STATEMENT
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights
regulations and policies, the USDA, its agencies, offices, employees, and institutions participating
in or administering USDA programs are prohibited from discriminating based on race, color,
national origin, religion, sex, disability, age, marital status, family/parental status, income derived
from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights
activity, in any program or activity conducted or funded by USDA (not all bases apply to all
programs). Remedies and complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information
(e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or
local agency that administers the program or contact USDA through the Telecommunications
Relay Service at 711 (voice and TTY). Additionally, program information may be made available
in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination
Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and
at any USDA office or write a letter addressed to USDA and provide in the letter all of the
information requested in the form. To request a copy of the complaint form, call 866-632-9992.
Submit your completed form or letter to USDA by:
Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights,
1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
Fax: (833) 256-1665 or (202) 690-7442; or
Email: program.intake@usda.gov
This institution is an equal opportunity provider.
RFP No. 26/27-04NS, Food Safety & Sanitation Services 5 | Page

CALENDAR OF EVENTS
Event Details Date
June 25, 2026
RFP Advertised Irvine World News
July 2, 2026
RFP Posted IUSD Website June 25, 2026
Last Day to Submit RFIs/Questions veronicahewitt@iusd.org July 2, 2026 at 11:00 am
On or before July 6, 2026
Response to Questions/RFIs Posted IUSD Website
Irvine Unified School District,
Nutrition Services
Proposal Deadline
Attn. Veronica Hewitt July 14, 2026 at 11:00 am
3387 Barranca Parkway
Irvine, CA 92606
*Board of Education Action Award of Contract August 25, 2026
*Date is subject to change at the discretion of the District.
RFP No. 26/27-04NS, Food Safety & Sanitation Services 6 | Page

INFORMATION FOR BIDDERS
WARNING:
READ THIS DOCUMENT CAREFULLY.
DO NOT ASSUME THAT IT IS THE SAME AS OTHER SIMILAR DOCUMENTS YOU
MAY HAVE SEEN, EVEN IF FROM THE SAME DISTRICT.
1. Preparation of Proposal Form. Proposals shall be submitted on the prescribed
Proposal Form and Service Pricing List, and completed in full. All proposal items and statements
shall be properly and legibly filled out. Numbers shall be stated both in words and in figures where
so indicated, and where there is a conflict in the words and the figures, the words shall control over
the numbers. The signatures of all persons shall be in longhand and in ink. Prices, wording and
notations must be in ink or typewritten.
2. Form and Delivery of Proposals. The proposal must conform and be responsive to
all proposal documents and shall be made on the Proposal Form and Service Pricing List provided,
and the complete proposal, together with any and all additional materials as required, shall be
enclosed in a sealed envelope, addressed and hand delivered or mailed to Irvine Unified School
District, Nutrition Services, 3387 Barranca Parkway, Irvine, CA 92606, Attn: Veronica
Hewitt and must be received on or before the proposal deadline (Public Contract Code section
20112). The envelope shall be plainly marked in the upper left hand corner with the bidder's name,
the proposal number and the date and time for the opening of proposals. It is the bidder's sole
responsibility to ensure that its proposal and samples are received prior to the proposal
deadline. In accordance with Government Code section 53068, any proposal received after the
scheduled closing time for receipt of proposals shall be returned to the bidder unopened.
3. Proposal Pricing. Propose all items F.O.B., Irvine Unified School District site
locations.
4. Signature. Any signature required on proposal documents must be signed in the
name of the bidder and must bear the signature of the person or persons duly authorized to sign
these documents. Where indicated, if bidder is a corporation, the legal name of the corporation
shall first be set forth, together with two signatures: one from among the chairman of the board,
president or vice president and one from among the secretary, chief financial officer, or treasurer.
Alternatively, the signature of other authorized officers or agents may be affixed, if duly authorized
by the corporation. Such documents shall include the title of such signatories below the signature
and shall bear the corporate seal. Where indicated, in the event that the bidder is a joint venture
or partnership, there shall be submitted with the proposal certifications signed by authorized
officers of each of the parties to the joint venture or partnership, naming the individual who shall
sign all necessary documents for the joint venture or partnership and, should the joint venture or
partnership be the successful bidder, who shall act in all matters relative to the joint venture or
partnership. If bidder is an individual, his/her signature shall be placed on such documents.
5. Modifications. Changes in or additions to any of the proposal documents,
alternative proposals, or any other modifications which are not specifically called for in the
proposal documents may result in the rejection of the proposal as being nonresponsive. No oral,
RFP No. 26/27-04NS, Food Safety & Sanitation Services 7 | Page

telephonic, facsimile or electronic modification of any of the proposal documents will be
considered.
6. Erasures, Inconsistent or Illegible Proposals. The proposal submitted must not
contain any erasures, interlineations, or other corrections unless each such correction is
authenticated by affixing the initials of the person(s) signing the proposal in the margin
immediately adjacent to the correction. In the event of inconsistency between words and numbers
in the proposal, words shall control numbers. In the event that any proposal is unintelligible,
illegible or ambiguous, the District may reject such proposal as being nonresponsive.
7. Examination of Proposal Documents. At its own expense and prior to submitting its
proposal, each bidder shall examine all proposal documents; visit the sites and determine the local
conditions which may in any way affect the performance of the work; familiarize itself with all
federal, state and local laws, ordinances, rules, regulations and codes affecting the performance of
the work, including the cost of permits and licenses required for the work; determine the character,
quality, and quantities of the work to be performed and the materials and equipment to be provided;
and correlate its observations, investigations, and determinations with all requirements of the
proposal. The District shall not be liable for any loss sustained by the successful bidder resulting
from any variance between the actual conditions and data given in the proposal documents. Bidder
agrees that the submission of a proposal shall be incontrovertible evidence that the bidder has
complied with all the requirements of this provision of the Information for Bidders.
8. Withdrawal of Proposals. Any proposal may be withdrawn, either personally or by
written request signed by the bidder, at any time prior to the scheduled closing time for receipt of
proposals. The proposal security for a proposal withdrawn prior to the scheduled closing time for
receipt of proposals, in accordance with this paragraph, shall be returned. No bidder may withdraw
any proposal for a period of sixty (60) calendar days after the date set for the opening of proposals.
9. Interpretation of Proposal Documents. If any bidder is in doubt as to the true
meaning of any part of the proposal documents, or finds discrepancies in, or omissions from the
proposal documents, or has any questions related to the proposal documents, a written request for
an interpretation or correction thereof must be submitted to the DISTRICT via email to the
attention of Veronica Hewitt at veronicahewitt@iusd.org by 11:00 am on July 2nd, 2026. No
requests shall be considered after this time. The bidder submitting the written request shall be
responsible for its prompt delivery. Any interpretation or correction of the proposal documents
and answers to questions will be made solely at District discretion and only by written addendum
duly issued by the District, and a copy of such addendum will be uploaded to the District's website
and/or hand delivered or e-mailed to each bidder known to have received a set of proposal
documents. No person is authorized to make any oral interpretation of any provision in the
proposal documents, nor shall any oral interpretation of proposal documents be binding on the
District. If there are discrepancies of any kind in the proposal documents, the interpretation of the
District shall prevail. SUBMITTAL OF A PROPOSAL WITHOUT A REQUEST FOR
CLARIFICATIONS SHALL BE INCONTROVERTIBLE EVIDENCE THAT THE BIDDER
HAS DETERMINED THAT THE PROPOSAL DOCUMENTS ARE ACCEPTABLE AND
SUFFICIENT FOR BIDDING AND COMPLETING THE WORK; THAT BIDDER IS
CAPABLE OF READING, FOLLOWING AND COMPLETING THE WORK IN
RFP No. 26/27-04NS, Food Safety & Sanitation Services 8 | Page

ACCORDANCE WITH THE PROPOSAL DOCUMENTS; AND THAT BIDDER AGREES
THAT THE WORK CAN AND WILL BE COMPLETED ACCORDING TO THE DISTRICT'S
TIMELINES.
10. Bidders Interested in More Than One Proposal. No person, firm or corporation
shall be allowed to make, or file, or be interested in more than one proposal for the same work
unless alternate proposals are specifically called for by the District. A person, firm, or corporation
that has submitted a subproposal to a bidder, or that has quoted prices of materials to a bidder, is
not thereby disqualified from submitting a proposal or quoting prices to other bidders or submitting
a proposal.
11. Award of Contract. If a contract is awarded, the District's Governing Board will
make the award to the responsive and responsible bidder(s) whose proposal is determined to be
the most advantageous to the District. Evaluation will be based on the framework detailed in the
Evaluation Criteria section, vendor responses to the Vendor Questionnaire, reference checks, and
the completed Service Pricing List. The District reserves the right to withdraw or cancel individual
items from this RFP prior to award and proceed with the remaining items. Additionally, the District
reserves the right to issue multiple awards, reject any or all proposals, or waive any irregularities
or informalities in any proposal or the bidding process. If an awarded bidder fails or refuses to
execute the Agreement and deliver all required compliance and insurance documents within five
(5) calendar days of receiving the notice of award, the District may award the contract to the next-
highest-scoring responsive and responsible bidder, or reject all proposals entirely
12. Agreement. The form of agreement which the successful bidder, as Contractor, will
be required to execute, is included in the proposal documents and should be carefully examined
by the bidder. The agreement will be executed in two (2) original counterparts. The complete
Agreement consists of the following but not limited to the Notice Calling for Proposals, Calendar
of Events, Information for Bidders, Proposal Form, Service Pricing List, Non-collusion
Declaration, Certification of Primary Participant Regarding Debarment, Suspension, and Other
Responsibility Matters, Certification of Restrictions on Lobbying, Agreement, Tobacco Use
Policy, Workers' Compensation Certificate, Drug-Free Workplace Certification, Criminal
Records Check Certification, W-9 Form, General Conditions, Special Provisions, all insurance
requirements, specifications, and all modifications, addenda and amendments, if any, thereof duly
incorporated therein. All of the above documents are intended to be complementary so that any
instructions or requirements called for in one and not mentioned in the other, or vice versa, are to
be executed the same as if mentioned in all said documents. The intention of the documents is to
include all labor, materials, equipment, transportation and services necessary for the proper
delivery and installation of all items called for in the Agreement.
13. Competency of Bidders. In selecting the responsive and responsible bidder whose
proposal is most advantageous to the District, consideration will be given not only to the financial
standing but also to the general competency of the bidder for the performance of the proposal. By
submitting a proposal, each bidder agrees that the District, in determining the successful bidder
and its eligibility for the award, may consider the bidder's experience and facilities, conduct and
performance under other contracts, financial condition, reputation in the industry, and other factors
which could affect the bidder's performance of the contract. The District may also consider the
RFP No. 26/27-04NS, Food Safety & Sanitation Services 9 | Page

qualifications and experience of persons and organizations proposed for those portions of the work.
Operating costs, maintenance considerations, performance data and guarantees of materials and
equipment may also be considered by the District. In this regard, the District may conduct such
investigations as the District deems necessary to assist in the evaluation of any proposal and to
establish the responsibility, qualifications and financial ability of the bidder, proposed
subcontractors, and other persons and organizations to do the work to the District's satisfaction
within the prescribed time. The District reserves the right to reject the proposal of any bidder who
does not pass any such evaluation to the satisfaction of the District.
14. Insurance and Workers' Compensation. The successful bidder shall be required to
furnish certificates and endorsements evidencing that the required insurance is in effect as set forth
in the Agreement. District may request that such certificates and endorsements are completed on
District provided forms. In accordance with the provisions of Section 3700 of the Labor Code, the
successful bidder shall secure the payment of compensation to all employees. The successful
bidder who has been awarded the contract shall sign and file with District prior to performing the
work, the Workers' Compensation Certificate included as a part of the proposal documents. Labor
Code section 1861.
a. Successful bidder shall, at bidder's sole cost and expense, maintain in full
force and effect the following insurance coverages from a California licensed insurer with
an A, VIII, or better rating from A.M. Best or an approved self-insurance program,
sufficient to cover any claims, damages, liabilities, costs and expenses (including attorney
fees) arising out of or in connection with bidder's fulfillment of the obligations under this
bid:
i. Comprehensive General Liability Insurance, including bodily
injury, property damage and contractual liability with minimum limits set by the
District. The policy may not contain an exclusion for sexual molestation or abuse
coverage, unless waived by the District.
(a) General Aggregate $2,000,000
(b) Each Occurrence $1,000,000
(c) Products/Completed Operations $1,000,000
(d) Personal and Advertising Injury $1,000,000
(e) Damage to Rented Premises $50,000
(f) Medical Expense (any one person) $5,000
ii. Umbrella (excess) liability insurance coverage with a limit of
$3,000,000, unless waived by the District. The policy may not contain an exclusion
for sexual molestation or abuse coverage, unless waived by the District.
iii. Business Automobile Liability Insurance for owned, scheduled,
non-owned, or hired automobiles with a combined single limit not less than
$1,000,000 per occurrence. (Required only if the bidder drives on behalf of the
District in the course of performing Services.)
RFP No. 26/27-04NS, Food Safety & Sanitation Services 10 | Page