RFP No. 2025-0219-TRS/TS ? -Printing and Mailing of Tax Bills
| Agency: | Santa Fe County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 21, 2025 |
| Due Date: | May 29, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
|
rfp |
RFP No. 2025-0219-TRS/TS Â -Printing and Mailing of Tax Bills |
Attachment Preview
SANTA FE COUNTY
TREASURER’S OFFICE
REQUEST FOR PROPOSALS (RFP)
PRINTING AND MAILING OF TAX BILLS
NM Commodity
Code(s):96546,96603,96616,96625,96627,
96631,96676,20864,31067
RFP NO. 2025-0219-TRS/TS
APRIL 2025
RFP NO 2025-0219-TRS/TS.
TABLE OF CONTENTS
PAGE NO.
I.
ADVERTISEMENT .......................................................................................................4
II.
INTRODUCTION ...........................................................................................................6
A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................6
B. SCOPE OF WORK................................................................................................6
C. INSURANCE REQUIREMENTS.......................................................................10
D. DESIGNATED PROCUREMENT SPECIALIST SR .......................................11
E. DEFINITION OF TERMINOLOGY...................................................................11
III.
CONDITIONS GOVERNING THE PROCUREMENT...............................................13
A. SEQUENCE OF EVENTS ..................................................................................13
B. EXPLANATION OF EVENTS...........................................................................14
1. Issuance of RFP ...........................................................................................14
2. Pre-Proposal Conference ............................................................................14
3. Acknowledgement of Receipt Form Due ...................................................14
4. Deadline to Submit Additional Written Questions .....................................14
5. Response to Written Questions ...................................................................14
6. Submission of Proposals .............................................................................15
7. Proposal Evaluation ....................................................................................15
8. Selection of Finalists...................................................................................15
9. Best and Final Offers from Finalists (If applicable) ...................................16
10. Oral Presentations by Finalists (If applicable)..........................................16
11. Contract Negotiations ...............................................................................16
12. Contract Award .........................................................................................16
13. Right to Protest .........................................................................................16
C. GENERAL REQUIREMENTS ...........................................................................17
1. Acceptance of Conditions Governing the Procurement .............................17
2. Incurring Cost .............................................................................................17
3. Prime Contractor Responsibility.................................................................17
4. Subcontractors ............................................................................................17
5. Amended Proposals ....................................................................................17
6. Offerors’ Rights to Withdraw Proposal ......................................................17
7. Proposal Offer Firm ....................................................................................18
8. Disclosure of Proposed Contents ................................................................18
9. No Obligation .............................................................................................18
10. Termination...............................................................................................18
11. Sufficient Appropriation ...........................................................................18
12. Legal Review ............................................................................................19
13. Governing Law .........................................................................................19
14. Basis for Proposal ..........................................................................................19
15. Contract Terms and Conditions .....................................................................19
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RFP NO 2025-0219-TRS/TS.
16. Contract Deviations .......................................................................................19
17. Offeror Qualifications....................................................................................19
18. Right to Waive Minor Irregularities ..............................................................19
19. Change in Contractor Representatives ..........................................................19
20. Notice.............................................................................................................20
21. County Rights ................................................................................................20
22. Right to Publish .............................................................................................20
23. Ownership of Proposals .................................................................................20
24. Electronic Mail Address Recommended .......................................................20
25. Preference in Procurement by Santa Fe County ............................................20
26. Double-Sided Documents ..............................................................................22
27. Living Wage ..................................................................................................22
IV.
RESPONSE FORMAT AND ORGANIZATION ........................................................22
A. NUMBER OF RESPONSES ..........................................................................22
B. NUMBER OF COPIES...................................................................................22
C. PROPOSAL FORMAT...................................................................................23
1. Proposal Organization ...............................................................................23
2. Letter of Transmittal..................................................................................24
V.
SPECIFICATIONS .......................................................................................................24
A. INFORMATION ............................................................................................24
1. Time Frame ...............................................................................................24
B. EVALUATION CRITERIA ...........................................................................25
1. Past Experience .........................................................................................25
2. Capability/Capacity ...................................................................................25
3. Evidence of understanding the scope of work ..........................................25
4. Technical Competence and Specialized Experience .................................25
C. COST PROPOSAL .........................................................................................26
VI.
EVALUATION OF PROPOSALS..............................................................................26
A. EVALUATION SCORING ............................................................................26
B. EVALUATION PROCESS ............................................................................27
APPENDICES
A. Acknowledgement of Receipt Form ...............................................................29
B. Campaign Contribution Disclosure Form .......................................................30
C. Resident Veterans Preference Certification ....................................................33
D. Cost Proposal ..................................................................................................34
E. Sample Agreement ..........................................................................................37
F. Sample of Tax Bill...........................................................................................45
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RFP NO 2025-0219-TRS/TS.
I. ADVERTISEMENT
SANTA FE COUNTY
PRINTING AND MAILING SERVICES OF TAX BILLS
RFP NO. 2025-0219-TRS/TS
The Santa Fe County Treasurer’s Office is requesting proposals for the purpose of procuring
services for Printing and Mailing of Tax Bills.
A completed proposal shall be submitted in a sealed container indicating the proposal title and
number along with the Offeror’s name and address clearly marked on the outside of the container.
All proposals must be received by 2:00 pm on May 29, 2025, at the Santa Fe County Purchasing
Division, 102 Grant Avenue, P.O. Box 276, Santa Fe, NM 87504-0276. Submission of Proposals
will also be accepted electronically utilizing Drobox. Please utilize the link to upload your
proposal submission.
https://www.dropbox.com/request/sRMJchgC0JFm32vFlidf
By submitting a proposal for the requested services each Offeror is certifying that it is qualified, and
its proposal complies with the requirements stated within the Request for Proposals. All proposals
submitted shall be valid for ninety (90) days subject to action by the County. Santa Fe County
reserves the right to reject any and all proposals in part or in whole
A Pre-Proposal Conference will be held on April 30, 2025 at 1:30 pm. Attendance at the pre-
proposal conference is not mandatory but strongly recommended. Teams Link:
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 241 571 333 446 4
Passcode: SF6i6YH6
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+1 773-352-2011,,716271332# United States, Chicago
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Phone conference ID: 716 271 332#
EQUAL OPPORTUNITY EMPLOYMENT: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and
mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender
identity.
Request for proposals will be available by contacting Timothy Sintas, Procurement Specialist,
Senior, 102 Grant Avenue, P.O. Box 276, Santa Fe, New Mexico 87504-0276, by telephone at
4
RFP NO 2025-0219-TRS/TS.
(505) 992-6745 or by email at tsintas@santafecountynm.gov or on the website at:
http://www.santafecountynm.gov/asd/current_bid_solicitations.
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County Purchasing Division--Advertised: April 20, 21 2025.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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