RFP No. 26-02 Street Sweeper Services
| Agency: | Cutler Bay town |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 20, 2026 |
| Due Date: | May 13, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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TOWN OF CUTLER BAY
DEPARTMENT OF PUBLIC WORKS
REQUEST FOR PROPOSALS
RFP No. 26-02
STREET SWEEPER SERVICES
PROPOSAL DUE DATE AND TIME
Wednesday, May 13, 2026 at 2:00 PM
MANDATORY PRE-RFP RESPONSE MEETING
Tuesday, April 14, 2026 at 10:00 AM
Town of Cutler Bay | RFP No. 26-02
Street Sweeper Services
Page 1 of 87
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TOWN OF CUTLER BAY
RFP No. 26-02
STREET SWEPER SERVICES
TABLE OF CONTENTS
TITLE
Advertisement for Proposals
Introduction
Special Conditions
Detailed Specifications
Proposal Package
Attachments
Equipment List
Scope of Services/Plan
Proposer’s Qualifications
References
Indemnification Clause
Non-Collusive Affidavit
Drug-Free Workplace Form
Sworn Statement of Public Entity Crimes
Exception To The Request for Proposals
Bid Bond
Performance and Payment Bond
Addendum Acknowledgement Form
Anti-Kickback Affidavit
Contract
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Town of Cutler Bay | RFP No. 26-02
Street Sweeper Services
Page 2 of 87
TOWN OF CUTLER BAY
RFP No. 26-02
STREET SWEEPER SERVICES
ADVERTISEMENT FOR PROPOSALS
The Town of Cutler Bay is requesting proposals from qualified proposers to provide for the “STREET SWEEPER
SERVICES” for the Town of Cutler Bay. Interested proposers should visit the Town’s website at www.cutlerbay-fl.gov or
DemandStar to obtain the Request for Proposal package. Packages may also be picked up during normal business hours at
the Office of the Town Clerk, Mauricio Melinu, CMC, located at:
Town of Cutler Bay
10720 Caribbean Blvd., Suite 105
Cutler Bay, FL 33189
Proposals must be submitted no later than Wednesday, May 13, 2026, at 2:00 PM by one of the following methods (not both):
Electronic Submission
Electronic responses can be submitted via DemandStar at https://network.demandstar.com/
In-Person
Proposals must include one (1) original and three (3) bound paper copies of the submittal,
and one (1) USB flash drive completely duplicating the original proposal of the submittal.
Responses to the proposal must be received by Mauricio Melinu, CMC, Town Clerk at
Town Hall, 10720 Caribbean Blvd, Ste 105, Cutler Bay, FL. 33189. All submittals must
be sealed and clearly marked on the outside “RFP No. 26-02 Street Sweeper Services”.
A MANDATORY (virtual and in-person) Pre-RFP Meeting will be held on Tuesday, April 14, 2026, at 10:00 AM in
the Town Hall Council Chambers, 10720 Caribbean Blvd., Suite 115, Cutler Bay FL 33189. If attending virtually,
the meeting will be available using Zoom communications media technology platform. Registration is required. To
register in advance, please visit:
https://us06web.zoom.us/webinar/register/WN_4GXx9w4dRcyGBn1D8rdVjw
Proposals will be publicly opened and read on Wednesday, May 13, 2026, at 2:00 PM in the Town Hall Council
Chambers, 10720 Caribbean Blvd, Ste. 115, Cutler Bay, Florida 33189. If attending virtually, the meeting will be
available via Zoom communications media technology platform. Registration is required. To register in advance, please
visit:
https://us06web.zoom.us/webinar/register/WN_8UOnqp5nROeAvl0-XFMsVw
Late Submittals and facsimile submissions will not be considered. The proposer shall bear all costs associated with the
preparation and submission of the proposal.
Women/Minority Owned and Emerging Small Businesses are invited to submit bids on this project.
Pursuant to Town Code Chapter 24, Article II, Section 24-228 of the Town Charter, public notice is hereby given that a
“Cone of Silence" is imposed concerning the Town’s competitive purchasing process, which generally prohibits
communications concerning the RFP from the time of advertisement of the RFP until such time as the Town Manager
makes a written recommendation to the Town Council concerning the competitive purchase transaction. Please see the
detailed specifications for the public solicitation for services for a statement fully disclosing the requirements of the “Cone
of Silence”.
Pursuant to Section 4-19 of the Town Code; Section 7.6 of the Town Charter, vendors of the Town are required to
disclose any campaign contributions to the Town Clerk, and each vendor must do so prior to and as a condition of the
award of any Town contract to the vendor. Please see the detailed specifications of this solicitation for further details.
The Town of Cutler Bay reserves the right to accept or reject and/or all proposals or parts of proposals, to workshop or
negotiate any and all proposals, to waive irregularities, and to request re-proposals on the required materials or services or
take any other such actions that may be deemed in the best interest of the Town.
Rafael G. Casals, ICMA-CM, CFM
Town Manager
Town of Cutler Bay | RFP No. 26-02
Street Sweeper Services
Page 3 of 87
SECTION 1
INTRODUCTION
STREET SWEEPER SERVICES
RFP No. 26-02
The Town of Cutler Bay (the “Town”), a municipality located in Miami-Dade County, Florida, desires to
receive proposals for the selection of a contractor to provide Town-wide STREET SWEEPER
SERVICES.
The Town intends to execute an agreement with a selected Contractor to provide such services.
1. SCHEDULE OF EVENTS
No
Event
Date*
Time* (EST)
1
Advertisement/ Distribution of RFP & Cone of Silence
Begins
March 20, 2026
Mandatory Pre-RFP Response Meeting
2 10720 Caribbean Blvd., Council Chambers
Cutler Bay, Florida 33189
April 14, 2026
3 Deadline to Submit Questions
April 21, 2026
9:00 AM
10:00 AM
1:00 PM
4 Deadline for Town to Provide Responses to Questions May 1, 2026
5:00 PM
5 Deadline to Submit RFP-Response
May 13, 2026
6 Evaluation of Proposals
7
Announcement of selected Contractors/Cone of Silence
Ends
May 14, 2026
through
May 29, 2026
June 17, 2026
*The Town reserves the right to change the scheduled dates and time.
2:00 PM
8:30 AM
to
2:00 PM
6:00 PM
Town of Cutler Bay | RFP No. 26-02
Street Sweeper Services
Page 4 of 87
1.1 DEFINED TERMS
Terms used in these Instructions to Proposers are defined and have the meaning assigned to them. The term
"Proposer" means one who submits a proposal directly to the Town as distinct from a Sub-Contractor, who
submits a proposal to the Proposer. The term "Successful Proposer" means the best, qualified, responsible
and responsive Proposer to whom the Town (on the basis of Town’s evaluation as hereinafter provided)
makes an award. The term "Town" refers to the Town of Cutler Bay, a municipal corporation of the State of
Florida. The term "Proposal Package" includes all items as listed and identified in Section IV. The term
"Contractor" shall mean the individual(s) or firm to whom the award is made or also referred to as the
Successful Proposer. The term "Contractor Administrator" shall mean the Town Manager or his designee.
2. GENERAL
The following instructions are given for the purpose of guiding Proposers in properly preparing their
proposals. These instructions have equal force and weight with other portions of the specifications and strict
compliance is required with all the provisions contained herein.
3. PROPOSAL REQUIREMENTS
3.1 Scope of Services Proposed
Clearly describe how contractor will perform the scope of services proposed including a work plan
including an explanation of methodology to be followed to perform the services required of this
proposal. Include information as to level of staff to be assigned, a list of products/chemicals used
including MSDS sheets for each and a list of equipment.
3.2 Proposer Qualifications
This section of the proposal should give a description of the proposer, including the size, range of
activities, and number of years of relative experience with large accounts. Particular emphasis should
be given as to how the firm-wide experience and expertise in this type of project will be brought to
bear on the proposed project. This section must also identify the contact person and telephone
number.
3.3 Proposal Package
All proposals shall be submitted on the Town provided Proposal Package forms. Failure to do so
may cause the proposal to be rejected. All blanks on the proposal forms must be completed. For
further information as to the Instructions to Proposers or the Proposal Package contact Mauricio
Melinu, CMC, Town Clerk at (305) 234-4262 or Email: mmelinu@cutlerbay-fl.gov.
3.4 Acknowledgment of Agreement Terms
An acknowledgement of the acceptance of the terms of the Agreement should be included as a part
of Proposal. Any exceptions to terms of this Agreement should be included in the exceptions section
of the Proposal.
Town of Cutler Bay | RFP No. 26-02
Street Sweeper Services
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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