RFP No. 902718 Purchasing Card Program

It is the intent of these specifications, terms, and conditions to describe the purchasing card (P-Card) program being requested by the County. The program must provide an efficient, cost-effective method of purchasing and paying for small purchases (currently identified as purchases valued up to and including $3,000), simplify the purchasing process, reduce paperwork, lower administrative costs, and increase the County’s ability to monitor P-Cards. The County intends to award a three-year contract (with the option to renew for two years) to the Bidder selected as the most responsive and responsible Bidder whose response conforms to the RFP and meets the County’s requirements.

The County of Alameda implemented a purchasing card program in 1997 to provide an alternative procurement tool for the purchase of goods and services, as required, by some of its approximately 9,000 employees. The County’s current purchasing card program consists of approximately 2,786 cardholders across 25 County business units, with 6,265 primary points of contact/managing accounts (Department Purchasing Card Administrators). The County’s current program allows charges of up to $3,000 per single transaction and averages over $7,000,000 in annual purchases. The County earns an incentive payment in the form of a rebate check on program activity. The County may require changes to the single-transaction limit during the proposed term of any contract awarded as a result of this RFP