RFP No. PRO-2026-03-01 for Butler County Prosecutor's Office Cloud Based Digital Evidence Management System

The Butler County Prosecutor’s Office (BCPO) is seeking a cloud-based digital evidence management system to address ongoing and increasing storage needs. BCPO needs a system capable of storing all existing file data, as well as allowing for the receiving and distribution of digital evidence with outside users.

Sealed Proposals will be received at the office of the Butler County Commissioner's Office, 315 High Street, 6th Floor, Hamilton, Ohio 45011 until 1:30 p.m. EST, local time, on Friday, MAY 1, 2026 for Butler County Prosecutor’s Office Cloud Based Digital Evidence Management System, RFP No. PRO-2026-03-01.

Specifications with proposal requirements may be obtained by query at: bids.bcohio.gov . To access the specifications on the Butler County Board of Commissioners website, please scroll down until the project is found: Butler County Prosecutor’s Office Cloud Based Digital Evidence Management System, RFP No. PRO-2026-03-01.

Only Offerors who register for the RFP shall be eligible to submit a proposal. To register, Offerors shall submit attachments F and G along with principal name, company name, address, and email address to the contact listed below. The latest date to register for the RFP is APRIL 3, 2026 at 11:59 p.m. , EST.

Except during the RFP negotiation process as set forth in R.C. 307.862(B)(10)(c), prospective Offerors or their representatives shall not communicate with any other individual(s) or official(s) associated with this Proposal or other Butler County employees during the RFP process. Any attempted communication with unauthorized individuals will result in rejection of the Offeror’s Proposal.

Registered Offerors shall have the opportunity to submit questions or request clarifications regarding the RFP of RFP process. Only Offerors who register for the RFP will receive copies of any questions or requests for clarification as responses or direct receipt of any RFP revision.
All RFP questions, requests for information or clarification regarding the RFP or RFP process from registered Offerors shall be emailed to the contact person listed below no later than APRIL 10, 2026 at 11:59 p.m. , EST.

Contact Name: Kraig Chadrick
Email Address: kraig.chadrick@bcohio.gov

All questions and Board responses will be distributed to all registered Offerors no later than APRIL 17, 2026.