RFP No. 26-26 - OAA-SYS RFP Caregiver Respite**BID DUE 9/11/26 @ 3:00 p.m.**

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	PAAA RFP OAA/SFSS FUNDING SFY 2026-2027

RFP NO. 26-26

Overview



Pueblo County on behalf of The Pueblo Area Agency on Aging (PAAA), is soliciting proposals for Senior Services as follows: Caregiver Respite. 
These services are available to older adults residing in Pueblo County that are 60 years of age or older. No means testing is required to qualify for PAAA services. Caregiver Respite requires eligibilities be met to receive the service.
All items contained in the Request for Proposal (RFP) are required in preparing proposals for the services listed above and covered by this proposal with Pueblo County and PAAA.
RFP officially opens to the public on TUESDAY AUGUST 25, 2026, AT 3 PM in OAA-SYS software. Linke below.
o https://paaa.oaa-sys.com/paaa/rfp/public/Login.aspx
 Electronic submissions of proposals will be accepted until3:00 p.m. MT, FRIDAY SEPTEMBER 11, 2026, byPueblo County Clock. Electronic submissions must be completed in OAA-SYS Software.
 Hard copy proposals are due by 3:00 p.m. MT (Pueblo County Clock), SEPTEMBER 11, 2026,must be delivered in a sealed envelope/container, clearly marked Request for Proposal  RFP 26-26, PAAA Senior Services, and addressed to:
o Pueblo County Purchasing DepartmentAttn: Terry Robinson215 W. 10th Street, Room 14Pueblo, CO 81003
This is in addition to the electronic RFP process submission. 
A MANDATORY pre-proposal and electronic submission conference will be conducted by Zoom and is scheduled for Tuesday September 1, 2026, at 9m. This will cover OAA-SYS software RFP submission and questions regarding services within the RFP. This conference will not be rescheduled.
Time: Sep 1, 2026, 09:00 AM Mountain Time (US and Canada)Join Zoom MeetingHYPERLINK "https://us06web.zoom.us/j/86536243848?pwd=QcbNW0V7vJXFS9k7Ts8wJbBvbo2IgY.1" \o "https://us06web.zoom.us/j/86536243848?pwd=QcbNW0V7vJXFS9k7Ts8wJbBvbo2IgY.1" \t "_blank"
https://us06web.zoom.us/j/86536243848?pwd=QcbNW0V7vJXFS9k7Ts8wJbBvbo2IgY.1
Meeting ID: 865 3624 3848Passcode: 726373


Access to RFP and proposal instructions can be requested by email or phone call to Dina Godinez, PAAA Program Coordinator, office number (719) 583- 6318 or via E-mail at HYPERLINK "mailto:dina.godinez@pueblocounty.us" 
Dina.Godinez@pueblocounty.us. Proposal instructions consist of power point slides with instructions on how to navigate OAA-SYS RFP submission.
Only sealed proposals properly received by the Pueblo County Purchasing Department will be accepted. No proposals which are received after the time and date stated above will be considered, and any proposals received after the scheduled closing time and date mentioned above shall be returned to the submitting agency unopened. Proposals submitted by telephone, telegram, fax, E-mail, or other means of telecommunications will not be accepted. Hard copy submission for RFP must be delivered to the Pueblo County Purchasing Department at the street address shown above.
Pueblo County will award the contract to a company based on the evaluation criteria contained in the request for proposal.
Pueblo County is an Equal Opportunity Employer. Minority, small, disadvantaged & women owned enterprises are encouraged to submit competitive proposals for this service.
The County of Pueblo reserves the right to accept or reject any or all proposals, to waive informalities and to reserve any request for proposals. Pueblo County also reserves the right to award the contract to more than one, all, none, or a portion of funds to applicants as seen fit to service Pueblo County older adults.
If assistance under the Americans with Disabilities Act Amendments Act (ADAAA) is needed to complete any portion of the RFP process please contact the following: Pueblo County Human Resources, TTY: 800-659-2656 or VOICE: 800-659-3659.








Terms and Definitions



Applicant agency: Means an entity that is applying for a contract or other funding, or for designation or consideration as an Area Agency on Aging.
Area Agency on Aging (AAA): Means a private nonprofit or public agency designated by the State Unit on Aging (SUA) to administer the Older Americans Act and related programs within a Planning and Service Area (PSA) in the State of Colorado.
Area Agency on Aging Advisory Council: Means a representative body oflaypersons and service providers, designated by the AAA to represent the interests ofolder adults within the boundaries of a Planning and Service Area.
Activities of Daily Living (ADLs): Means activities that are regularly necessary forpersonal care. These activities include transfers in and out of a bed or chair,toileting, walking, dressing, bathing, hygiene and eating.
Instrumental Activities of Daily Living (IADLs): Means activities necessary for independent living, including meal preparation, shopping, medication management, housework, laundry, appointment management, money management, access resources, transportation and telephone.
Cash Match: Means local cash received from non-Federal and non-Statesources, passing to the control of the contracted or sub-contracted or contractagencies, which is used for the payment of allowable costs charged to thecontract, and for the satisfaction of requirements for non-Federal/non-Stateshare of program expenses.
Frail: Means an older adult who is determined to be functionally impaired due toa. Inability to perform at least two (2) activities of daily living without substantial human assistance, including verbal reminding, physical cueing, or supervision; orb. A cognitive or other mental impairment requires substantial supervision because the individual behaves in a manner that poses a serious health or safety hazard to self or others.
Funding request: Means the documentation submitted annually by each AAA to the SUA, in a format prescribed that includes updated budgetary information.
Greatest Economic Need: Means the need resulting from an income level at/below theFederal poverty guidelines.
Greatest Social Need: Means the need caused by non-economic factors which include:
a. Physical and mental disabilities.
b. Language barriers; and,
c. Cultural, social or geographical isolation, including isolation caused by:
1. Racial or ethnic status, that restricts the ability of a person to perform normal daily tasks; or,
2. that threatens the capacity of a person to live independently.
High Nutrition Risk: Means a score of six (6) or more on the Determine Your Nutritional Risk checklist published by the Nutrition Screening Initiative. Requirements shall not include any later amendments to or editions of the incorporated material. Copies of these materials are available for public inspection by contacting: Manager, State Unit on Aging Colorado Department of Human Services, Division of Aging and Adult Services 1575 Sherman Street, Denver, CO 80203; or any State Publication Depository Library.
In-Kind Match: Means services, goods or property donated by a contracted or third party which are the allowable costs of a contract, for which no cash reimbursement is required, and which are applied to a requirement for the non-federal/non-state share of program expenses.
Instrumental Activities of Daily Living Skills (IADLS): Means activities necessary for independent living, including meal preparation, shopping, medication management, housework, laundry, appointment management, money management, access resources, transportation and telephone.
Low-Income: Means incomes below the Federal poverty guidelines.
Material aid: Means aid in the form of goods or food such as direct distribution of commodities, surplus food, and reminder medication boxes, distribution of clothing, smoke detectors, eyeglasses, hearing aids, dentures, security devices, and medication
Means Test: Means the use of an older adult's income or resources to determine eligibility pursuant to Vol. 10.
Monitoring: Means a review by the contractor agency of one or more contract activities, that may include on-site visits to the contractor agency; and/or data collection activities of contractors a