RFP No. 2025-0271 Legal Services
| Agency: | Santa Fe County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 31, 2025 |
| Due Date: | May 2, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
|
rfp |
RFP No. 2025-0271 Legal Services |
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SANTA FE COUNTY
ATTORNEY’S OFFICE
REQUEST FOR PROPOSALS (RFP)
LEGAL SERVICES
Multiple Awards
NM Commodity Code(s): 98174 and 96149
RFP NO. 2025-0271-ATT/BM
April 2025
RFP NO. 2025-0271-ATT/BM
TABLE OF CONTENTS
PAGE NO.
I.
ADVERTISEMENT ...................................................................................................4
II.
INTRODUCTION....................................................................................................... 6
A. PURPOSE OF THIS REQUEST FOR PROPOSAL...........................................6
B. SCOPE OF WORK............................................................................................6
C. IMPLEMENATION OF A CONTRACT………………………………………..8
D. QUALIFICATIONS……………………………………………………………..8
E. INSURANCE REQUIREMENTS ......................................................................8
F. PROCUREMENT SPECIALIST………………………………………………...9
G. DEFINITION OF TERMINOLOGY .................................................................9
III.
CONDITIONS GOVERNING THE PROCUREMENT.............................................12
A. SEQUENCE OF EVENTS ..............................................................................12
B. EXPLANATION OF EVENTS........................................................................13
C. GENERAL REQUIREMENTS........................................................................16
1. Acceptance of Conditions Governing the Procurement ...............................16
2. Incurring Cost.............................................................................................16
3. Prime Contractor Responsibility .................................................................16
4. Subcontractors............................................................................................16
5. Amended Proposals ....................................................................................16
6. Offerors’ Rights to Withdraw Proposal.......................................................17
7. Proposal Offer Firm....................................................................................17
8. Disclosure of Proposed Contents ................................................................17
9. No Obligation.............................................................................................17
10. Termination ...............................................................................................18
11. Sufficient Appropriation.............................................................................18
12. Legal Review .............................................................................................18
13. Governing Law ..........................................................................................18
14. Basis for Proposal ......................................................................................18
15. Contract Terms and Conditions ..................................................................18
16. Contract Deviations....................................................................................18
17. Offeror Qualifications ................................................................................18
18. Right to Waive Minor Irregularities............................................................19
19. Change in Contractor Representatives ........................................................19
20. Notice ........................................................................................................19
21. County Rights ............................................................................................19
22. Right to Publish .........................................................................................19
23. Ownership of Proposals ............................................................................19
24. Electronic Mail Address Recommended.....................................................19
25. Preference in Procurement by Santa Fe County ..........................................20
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RFP NO. 2025-0271-ATT/BM
26. Double-Sided Documents...........................................................................21
27. Living Wage ..............................................................................................21
IV.
RESPONSE FORMAT AND ORGANIZATION......................................................23
A. NUMBER OF RESPONSES ...........................................................................23
B. NUMBER OF COPIES....................................................................................23
C. PROPOSAL FORMAT....................................................................................23
1. Proposal Organization............................................................................23
2. Letter of Transmittal ..............................................................................24
V.
EVALUATION CRITERIA and SPECIFICATIONS................................................26
A. TIME FRAME.................................................................................................26
B. EVALUATION CRITERIA.............................................................................26
1. Introduction ...........................................................................................26
2. Experience………………………………………………………………..26
3. Capacity and Capability to Provide Legal Services……………………...26
4. Past Performance ..................................................................................27
C. COST PROPOSAL..........................................................................................27
VI.
EVALUATION OF PROPOSALS ............................................................................28
A. EVALUATION SCORING .............................................................................28
B. EVALUATION PROCESS..............................................................................29
APPENDICES
A. Acknowledgement of Receipt Form .................................................................30
B. Campaign Contribution Disclosure Form .........................................................31
C. Resident Veterans Preference Certification.......................................................34
D. Sample Agreement...........................................................................................35
E. Appendix E……………………………………………………………………...43
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RFP NO. 2025-0271-ATT/BM
I. ADVERTISEMENT
LEGAL SERVICES
Multiple Awards
RFP No. 2025-0271-ATT/BM
NM Commodity Code: 98174 and 96149
Santa Fe County requests proposals from qualified law firms and attorneys to provide general legal
counsel and representation in specified practice areas. An Offeror does NOT have to have experience
in all of these areas of law to be considered, as this is a multiple source award solicitation. This means
that the County will be awarding contracts to multiple Offerors to provide legal services in specified
practice areas. Offerors must specify in their proposals in which practice areas they propose to provide
legal services to the County.
All proposals submitted shall be valid for ninety (90) days subject to action by the County. Santa
Fe County reserves the right to reject any and all proposals in part or in whole. A completed
proposal shall be submitted electronically utilizing a Drop Box by the deadline below. Please
utilize this link to upload your proposal
https://www.dropbox.com/request/VEkvPTZimoy1T7PmS7hM If you are unable to submit
electronically you may submit proposals in a sealed container indicating the proposal title and
number along with the Offeror's name and address clearly marked on the outside of the container.
All proposals must be received by 2:00PM on Friday, May 2, 2025 at the Santa Fe County
Purchasing Division, 102 Grant Avenue, (First Floor), Santa Fe, NM 87501.
By submitting a proposal for the requested services each Offeror is certifying that it is a qualified
firm and its proposal complies with the requirements stated within the Request for Proposals.
A Pre-Proposal Conference will be held at 11am on Thursday, April 10 online via Microsoft
Teams using this link https://teams.microsoft.com/l/meetup-join Meeting number ID: 218 448
721 791. Passcode: Zc6Qb2cV. To dial in by phone call +1 773-352-2011.
The pre-proposal meeting is not mandatory, but is strongly recommended.
EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and
mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender
identity.
Request for Proposals will be available online via our website at
http://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by
contacting Ben McCormack, Procurement Specialist Senior, 102 Grant Avenue, (First Floor) Santa
Fe, New Mexico 87501, or by telephone at (505) 986-6337 or by email
at dmccormack@santafecountynm.gov
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
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Santa Fe County
Published March 30th and 31st
RFP NO. 2025-0271-ATT/BM
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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