TOWN OF CUTLER BAY
DEPARTMENT OF PUBLIC WORKS
REQUEST FOR PROPOSALS
RFP No. 25-03
EMERGENCY DEBRIS ROAD CLEARING SERVICES
PROPOSAL DUE DATE & TIME
Tuesday, December 2, 2025 at 3:00 PM
MANDATORY PRE-RFP MEETING
Wednesday, October 29, 2025 at 10:00 AM
Town of Cutler Bay
RFP No. 25-03
Emergency Debris Road Clearing Services
Page 1 of 119
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TOWN OF CUTLER BAY
RFP No. 25-03
EMERGENCY DEBRIS ROAD CLEARING SERVICES
TABLE OF CONTENTS
TITLE
PAGE(S)
Advertisement for Proposals
3
Introduction
4-16
Special Conditions
17-22
Detailed Requirements
23-27
Proposal Requirements Checklist
28
Proposal Package Unit Price Amount Schedule
29-32
List of Proposed Subcontractors
33
Contract
34-84
Proposal Confirmation
85
Equipment List
86
Proposer’s Qualifications
87-94
References
95
Indemnification Clause
96
Certification Regarding Debarment
97-98
Certification Regarding Lobbying
99
Non-Collusive Affidavit
100-101
Drug-Free Workplace Form
102
Sworn Statement of Public Entity Crimes
103-105
Exception to The Request for Proposals
106
Proposal Bond
107-108
Performance and Payment Bond
109-111
Acknowledgement of Conformance with OSHA Standards 112
Addendum Acknowledgement Form
113
Anti-Kickback Affidavit
114
Appendix A
115-119
Town of Cutler Bay
RFP No. 25-03
Emergency Debris Road Clearing Services
Page 2 of 119
TOWN OF CUTLER BAY
RFP No. 25-03
EMERGENCY DEBRIS ROAD CLEARING SERVICES
ADVERTISEMENT FOR PROPOSALS
The Town of Cutler Bay is requesting proposals from qualified proposers to provide EMERGENCY DEBRIS
ROAD CLEARING SERVICES. Interested proposers should visit the Town’s website at www.cutlerbay-fl.gov or
DemandStar to obtain the Request for Proposal package. Packages may also be picked up during normal business
hours at the Office of the Town Clerk, Mauricio Melinu, CMC, located at:
Town of Cutler Bay
10720 Caribbean Blvd., Suite 105
Cutler Bay, FL 33189
Proposals must be submitted no later than Tuesday, December 2, 2025, at 3:00 PM by one of the following
methods (not both):
Electronic Submission
In-Person
Electronic responses can be submitted via DemandStar at
https://network.demandstar.com/
Proposals must include one (1) original and three (3) bound paper copies of the
submittal, and one (1) USB flash drive completely duplicating the original proposal
of the submittal. Responses to the proposal must be received by Mauricio Melinu,
CMC, Town Clerk at Town Hall, 10720 Caribbean Blvd, Ste 105, Cutler Bay,
FL. 33189. All submittals must be sealed and clearly marked on the outside “RFP
No. 25-03 Emergency Debris Road Clearing Services”.
A MANDATORY (virtual and in-person) Pre-RFP Meeting will be held on Wednesday, October 29, 2025, at
10:00 AM in the Town Hall Council Chambers, 10720 Caribbean Blvd., Suite 115, Cutler Bay FL 33189. If
attending virtually, the meeting will be available using Zoom communications media technology platform.
Registration is required. To register in advance, please visit:
https://us06web.zoom.us/webinar/register/WN_fY_l5pZjTkSEJ26CrIo6hg
Proposals will be publicly opened and read on Tuesday, December 2, 2025, at 3:00 PM in the Town Hall Council
Chambers, 10720 Caribbean Blvd, Ste. 115, Cutler Bay, Florida 33189. If attending virtually, the meeting will be
available via Zoom communications media technology platform. Registration is required. To register in
advance, please visit:
https://us06web.zoom.us/webinar/register/WN_LgLrpEmzTFKfZiV8DKYTxw
Late Submittals and facsimile submissions will not be considered. The proposer shall bear all costs associated
with the preparation and submission of the proposal.
Women/Minority Owned and Emerging Small Businesses are invited to submit bids on this project.
Pursuant to Town Code Chapter 24, Article II, Section 24-228 of the Town Charter, public notice is hereby given
that a “Cone of Silence" is imposed concerning the Town’s competitive purchasing process, which generally
prohibits communications concerning the RFP from the time of advertisement of the RFP until such time as the
Town Manager makes a written recommendation to the Town Council concerning the competitive purchase
transaction. Please see the detailed specifications for the public solicitation for services for a statement fully
disclosing the requirements of the “Cone of Silence”.
Pursuant to Section 4-19 of the Town Code; Section 7.6 of the Town Charter, vendors of the Town are required to
disclose any campaign contributions to the Town Clerk, and each vendor must do so prior to and as a condition of
the award of any Town contract to the vendor. Please see the detailed specifications of this solicitation for further
details.
The Town of Cutler Bay reserves the right to accept or reject and/or all proposals or parts of proposals, to workshop
or negotiate any and all proposals, to waive irregularities, and to request re-proposals on the required materials or
services or take any other such actions that may be deemed in the best interest of the Town.
Rafael G. Casals, ICMA-CM, CFM
Town Manager
Town of Cutler Bay
RFP No. 25-03
Emergency Debris Road Clearing Services
Page 3 of 119
SECTION 1
INTRODUCTION
EMERGENCY DEBRIS ROAD CLEARING SERVICES
RFP No. 25-03
The Town of Cutler Bay (“Town”), a municipality located in Miami-Dade County, Florida, desires
to receive proposals for the selection of a contractor to provide “EMERGENCY DEBRIS ROAD
CLEARING SERVICES”.
The Town intends to execute an agreement with a selected Contractor to provide such services.
1. SCHEDULE OF EVENTS
No
Event
1
Advertisement/ Distribution of RFP & Cone of Silence
Begins
Mandatory Pre-RFP Response Meeting
2
(virtual and in-person)
10720 Caribbean Blvd., Council Chambers
Cutler Bay, Florida 33189
3 Deadline to Submit Questions
Date*
October 3, 2025
October 29, 2025
November 5, 2025
Time*
(EST)
9:00 AM
10:00 AM
1:00 PM
4 Deadline for Town to Provide Responses to Questions November 21, 2025 5:00 PM
5 Deadline to submit RFP-Response
December 2, 2025 3:00 PM
6 Evaluation of Proposals
7
Announcement of selected Contractors/Cone of Silence
Ends
December 3, 2025
through
January 7, 2026
January 21, 2026
8:00 AM
to
5:00 PM
6:00 PM
*The Town reserves the right to change the scheduled dates and time.
Town of Cutler Bay
RFP No. 25-03
Emergency Debris Road Clearing Services
Page 4 of 119
1.1 Defined Terms
Terms used in these Instructions to Proposers are defined and have the meaning
assigned to them. The term "Proposer" means one who submits a proposal directly to
the Town as distinct from a Sub-Contractor, who submits a proposal to the Proposer.
The term "Successful Proposer" means the best, qualified, responsible and responsive
Proposer to whom the Town (on the basis of Town’s evaluation as hereinafter
provided) makes an award. The term "Town" refers to the Town of Cutler Bay, a
municipal corporation of the State of Florida. The term "Proposal Package" includes
all items as listed and identified in Section IV. The term "Contractor" shall mean the
individual(s) or firm to whom the award is made or also referred to as the Successful
Proposer. The term "Contractor Administrator" shall mean the Town Manager or his
designee.
2. GENERAL
The following instructions are given for the purpose of guiding Proposers in properly
preparing their proposals. These instructions have equal force and weight with other portions
of the specifications and strict compliance is required with all the provisions contained herein.
3. PROPOSAL REQUIREMENTS
3.1 Scope of Services Proposed
Clearly describe how Proposer will perform the Scope of Services proposed, including
a work plan and an explanation of methodology to be followed to perform the Services
required in this RFP.
3.2 Proposer Qualifications
This section of the proposal should give a description of the proposer, including the
size, range of activities, and number of years of relative experience with large
accounts. Particular emphasis should be given as to how the firm-wide experience and
expertise in this type of project will be brought to bear on the proposed project. This
section must also identify the contact person and telephone number.
3.3 Proposal Package
All proposals shall be submitted on the Town provided Proposal Package forms.
Failure to do so may cause the proposal to be rejected. All blanks on the proposal
forms must be completed. For further information as to the Instructions to Proposers
or the Proposal Package contact Mauricio Melinu, CMC, Town Clerk at (305) 234-
4262 or Email: mmelinu@cutlerbay-fl.gov.
Town of Cutler Bay
RFP No. 25-03
Emergency Debris Road Clearing Services
Page 5 of 119
This page summarizes the opportunity, including an overview and a preview of the attached documents.
