RFP Newton Citywide Transportation Services

Agency:	City of Newton
State:	Massachusetts
Type of Government:	State & Local
NAICS Category:	484121 - General Freight Trucking, Long-Distance, Truckload
Posted Date:	Dec 4, 2023
Due Date:	Dec 14, 2023
Solicitation No:	24-31
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR DEPARTMENT OF PLANNING

AND DEVELOPMENT

REQUEST FOR PROPOSAL:

NEWTON CITYWIDE TRANSPORTATION SERVICES

RFP #24-31

Proposal Date Opening: Thursday, December 7, 2023 at 10:00 a.m.

Pre-Bid Meeting: Thursday, November 16, 2023 at 10:00 a.m.

NOVEMBER 2023

Ruthanne Fuller, Mayor

Project Manual - RFP #24-31 Newton Citywide Transportation Services

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CITY OF NEWTON

TABLE OF CONTENTS

NEWTON CITYWIDE TRANSPORTATION SERVICES

Page #

1. COVER PAGE

2. TABLE OF CONTENTS

2-3

3. INVITATION FOR PROPOSAL

4. REQUEST FOR PROPOSAL

I. DECISION TO USE COMPETITIVE SEALED PROPOSALS

II. INTRODUCTION

III. SCHEDULE

IV. INSTRUCTIONS TO PROPOSERS

6-7

V. PROJECT GOALS

VI. BACKGROUND

VII. SCOPE OF WORK - OVERVIEW

VIII. SERVICE SPECIFICATIONS

9-13

C. Customer Service, Onboarding and Reservations

D. Trip Fares and Payment System

E. Mobility Accommodations & ADA

F. Drivers & Training

G. Vehicles

H. Marketing

I. Timeline

J. Reporting & Data

K. Service Levels

L. (Optional) Fundraising

IX. MINIMUM CRITERIA: REQUIRED VENDOR TECHNICAL PROPOSAL QUESTIONS 13-15

X. COMPARATIVE CRITERIA

16-18

XI. EVALUATION OF PROPOSALS AND AWARD OF CONTRACT

XII. Appendix

A. Supplementary Trip and Survey Data

B. FTA Clauses and Certifications

Federal Clauses

AMERICANS WITH DISABILITIES ACT(ADA)

LOBBYING

CHARTER SERVICE

CIVIL RIGHTS LAWS AND REGULATIONS

A. Civil Rights and Equal Opportunity

CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT

CONTRACT WORK HOURS AND SAFETY STANDARDS ACT

CONFORMANCE WITH ITS NATIONAL ARCHITECTURE

DEBARMENT AND SUSPENSION

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

ENERGY CONSERVATION

EQUAL EMPLOYMENT OPPORTUNITY

18-19

20-39

RESTRICTIONS ON

Project Manual - RFP #24-31 Newton Citywide Transportation Services

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NOTICE TO THIRD PARTY PARTICIPANTS

FLY AMERICA

FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTIONS

INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS

NOTIFICATION TO FTA

SOLID WASTES

PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS

PROHIBITION ON CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

PROMPT PAYMENT

PUBLIC TRANSPORTATION EMPLOYEE PROTECTIVE ARRANGEMENTS

SAFE OPERATION OF MOTOR VEHICLES

B. Seat Belt Use

C. Distracted Driving

SCHOOL BUS OPERATIONS

SUBSTANCE ABUSE REQUIREMENTS

SIMPLIFIED ACQUISITION THRESHOLD

SEVERABILITY

TERMINATION

TRAFFICKING IN PERSONS

VIOLATION AND BREACH OF CONTRACT

D. Disputes:

E. Performance during Dispute:

F. Claims for Damages:

G. Remedies:

H. Rights and Remedies:

Federal Certifications

XIII. Attachment A - Price Proposal

40-41

XIV. Attachment B - Technical Proposal Cover Sheet

• Bidders Qualification & Reference Form, 2 pages

• Certificate of Non-Collusion, 1 page

• Certification of Tax Compliance, 1 page

• Certificate of Foreign Corporation (if applicable), 1 page

• Debarment Letter, 1 page

• IRS W-9 Form,1 page

• Business Category Information Form, 1 page

42-50

Contract Forms (For informational purposes only)

51-56

END OF SECTION

Project Manual - RFP #24-31 Newton Citywide Transportation Services

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CITY OF NEWTON

PURCHASING DEPARTMENT

REQUEST FOR PROPOSALS #24-31

The City of Newton (City) invites sealed proposals from Contractors for:

NEWTON CITYWIDE TRANSPORTATION SERVICES

Pre-Bid Meeting at: 10:00 a.m. Thursday, November 16, 2023, through Zoom Videoconference1

The pre-bid meeting is NOT mandatory.

Proposals will be received until: 10:00 a.m., Thursday, December 7, 2023

at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. Proposals will not be

accepted nor may submitted proposals be corrected, modified or withdrawn after the deadline for proposals. Immediately following the

deadline for proposals a list will be created of all proposer names received and will be posted to the City’s website: www.newtonma.gov/bids

Contract Documents will be available on line at www.newtonma.gov/bids or for pickup at Newton City Hall, Room 108, Purchasing

Department, 1000 Commonwealth Avenue, Newton Centre, MA 02459 on November 9, 2023 after 10:00A.M.

There will be no charge for contract documents. Bid surety is not required with this bid.

Award will be made to the most advantageous proposer for services.

The term of the awarded contract shall extend from the date of contract execution for twelve (12) months and may be renewed by the

City for two (2) additional terms of 12 months each.

All proposals are subject to the provisions of M.G.L. c.30B. F.O.B. Destination inside designated department, Newton, MA.

All proposals shall be submitted as follows: (i) one (1) ORIGINAL and one (1) copy and one (1) DIGITAL copy of the Technical

Proposal and (ii) one (1) ORIGINAL copy of the Price Proposal.

All City bids are available on the City’s web site at www.newtonma.gov/bids . It is the sole responsibility of the contractor downloading these

bids to ensure they have received any and all addenda prior to the bid opening.

Addenda will be available online within the original bid document as well as a separate file. If you download bids from the internet site and

would like to make it known that your company has done so, you may fax the Purchasing Department (617) 796-1227 or email to

purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID NUMBER.

The City will reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the right to waive

minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.

In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be provided to

persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA Coordinator, Jini Fairley, at

least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For Telecommunications Relay Service, please

dial 711.

CITY OF NEWTON

Nicholas Read

Chief Procurement Officer

November 9, 2023

1 https://zoom.us/j/6779127890, password Nicole.

Project Manual - RFP #24-31 Newton Citywide Transportation Services

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CITY OF NEWTON

REQUEST FOR PROPOSAL #24-31

NEWTON CITYWIDE TRANSPORATION SERVICES

I. DECISION TO USE COMPETITIVE SEALED PROPOSALS

The Chief Procurement Officer has determined that a Request For Proposals (RFP) is appropriate because of the intricacies of designing a new

shuttle system for the City of Newton. He has determined that an RFP is the best method for ensuring the City’s goals are met, at a competitive

price.

II. INTRODUCTION

The City of Newton (“City”) is soliciting proposals from qualified companies to provide a technology enabled transportation service that will

provide trips to core users: Newton seniors, people with disabilities, qualified low-income individuals, and a limited number of select youth

within and just beyond Newton. The selected Vendor will provide affordable, reliable, convenient, sustainable, friendly, easy to use, and

efficient transportation to customers. The Vendor will cost-effectively deliver the service using state-of-the-art technology, such as on-demand

trips and dynamic routing. We anticipate transportation network companies and/or companies providing rideshare and microtransit could

provide this service.

Should additional funding become available, the Vendor must be able to efficiently and expeditiously expand the system by request of the City

including expanding the service area, ridership, hours of operation, or other service parameters. The service replaces Newton’s existing

transportation service, operated by Via, NewMo.

The contracted Vendor will offer a turnkey transportation service that provides:

• System Design and Planning

• Vehicles including maintenance, cleaning and inspection

• Drivers and driver training

• Customer Service, onboarding and reservations

• Marketing

• Insurance

• Reporting & Data

• Project Management, including grant compliance

• (Optional) Fundraising, may be offered by Vendor

The City intends to award one contract to the Vendor with the most advantageous Technical and Price Proposals. The contract will be for one

year with two options to renew for one year each.

Proposers must demonstrate a minimum of one year of successful experience in the provision of transportation services. Experience with

transporting senior citizens or other populations with unique needs is preferred.

III. SCHEDULE

Key Dates for This Proposal:

RFP Released:

Pre-Bid Meeting (Zoom Conference)

Question(s) Submittal Deadline:

Questions Answered:

Proposal Due:

November 9, 2023 at 10:00 AM

November 16, 2023 at 10:00 AM

December 1, 2023 at 12:00 Noon

On or before 5:00 PM Monday, December 4, 2023

December 7, 2023 at 10:00 AM

IV. INSTRUCTIONS TO PROPOSERS

A. GENERAL

All proposals must be submitted in accordance with Massachusetts General Laws Chapter 30B, Section 6, to the Chief Procurement

Officer in the Purchasing Department, Newton City Hall, 1000 Commonwealth Avenue, Room 108, Newton, MA 02459, no later

than 10:00 a.m., December 7, 2023.

Proposals shall consist of two parts: (i) a Technical Proposal, which shall consist of all information responsive to this RFP except

price and (ii) a Price Proposal.

Project Manual - RFP #24-31 Newton Citywide Transportation Services

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RFP Newton Citywide Transportation Services

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