RFP Newton Citywide Transportation Services

Agency: City of Newton
State: Massachusetts
Type of Government: State & Local
NAICS Category:
  • 484121 - General Freight Trucking, Long-Distance, Truckload
Posted Date: Dec 4, 2023
Due Date: Dec 14, 2023
Solicitation No: 24-31
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFP Newton Citywide Transportation Services
  • Department: Purchasing
  • RFP Number: 24-31
  • Start Date: 11/09/2023 10:00 AM
  • Close Date: 12/14/2023 11:00 AM

Request for Proposals for Citywide Transportation Services as outlined in the project documents.

Pre-Bid: November 16, 2023 at 10:00AM via Zoom (Not Mandatory)

24-31 Citywide Transportation Services

24-31-Transportation-Shuttle Service-Bidders List

24-31-Add-1

Attachment Preview

CITY OF NEWTON
PURCHASING DEPARTMENT
CONTRACT FOR DEPARTMENT OF PLANNING
AND DEVELOPMENT
REQUEST FOR PROPOSAL:
NEWTON CITYWIDE TRANSPORTATION SERVICES
RFP #24-31
Proposal Date Opening: Thursday, December 7, 2023 at 10:00 a.m.
Pre-Bid Meeting: Thursday, November 16, 2023 at 10:00 a.m.
NOVEMBER 2023
Ruthanne Fuller, Mayor
Project Manual - RFP #24-31 Newton Citywide Transportation Services
Page 1 of 56
CITY OF NEWTON
TABLE OF CONTENTS
NEWTON CITYWIDE TRANSPORTATION SERVICES
Page #
1. COVER PAGE
1
2. TABLE OF CONTENTS
2-3
3. INVITATION FOR PROPOSAL
4
4. REQUEST FOR PROPOSAL
5
I. DECISION TO USE COMPETITIVE SEALED PROPOSALS
5
II. INTRODUCTION
5
III. SCHEDULE
56
IV. INSTRUCTIONS TO PROPOSERS
6-7
V. PROJECT GOALS
7
VI. BACKGROUND
8
VII. SCOPE OF WORK - OVERVIEW
9
VIII. SERVICE SPECIFICATIONS
9-13
C. Customer Service, Onboarding and Reservations
D. Trip Fares and Payment System
E. Mobility Accommodations & ADA
F. Drivers & Training
G. Vehicles
H. Marketing
I. Timeline
J. Reporting & Data
K. Service Levels
L. (Optional) Fundraising
IX. MINIMUM CRITERIA: REQUIRED VENDOR TECHNICAL PROPOSAL QUESTIONS 13-15
X. COMPARATIVE CRITERIA
16-18
XI. EVALUATION OF PROPOSALS AND AWARD OF CONTRACT
XII. Appendix
A. Supplementary Trip and Survey Data
B. FTA Clauses and Certifications
Federal Clauses
AMERICANS WITH DISABILITIES ACT(ADA)
LOBBYING
CHARTER SERVICE
CIVIL RIGHTS LAWS AND REGULATIONS
A. Civil Rights and Equal Opportunity
CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT
CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
CONFORMANCE WITH ITS NATIONAL ARCHITECTURE
DEBARMENT AND SUSPENSION
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
ENERGY CONSERVATION
EQUAL EMPLOYMENT OPPORTUNITY
18-19
20-39
RESTRICTIONS ON
Project Manual - RFP #24-31 Newton Citywide Transportation Services
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NOTICE TO THIRD PARTY PARTICIPANTS
FLY AMERICA
FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTIONS
INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS
NOTIFICATION TO FTA
SOLID WASTES
PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS
PROHIBITION ON CERTAIN TELECOMMUNICATIONS
AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT
PROMPT PAYMENT
PUBLIC TRANSPORTATION EMPLOYEE PROTECTIVE ARRANGEMENTS
SAFE OPERATION OF MOTOR VEHICLES
B. Seat Belt Use
C. Distracted Driving
SCHOOL BUS OPERATIONS
SUBSTANCE ABUSE REQUIREMENTS
SIMPLIFIED ACQUISITION THRESHOLD
SEVERABILITY
TERMINATION
TRAFFICKING IN PERSONS
VIOLATION AND BREACH OF CONTRACT
D. Disputes:
E. Performance during Dispute:
F. Claims for Damages:
G. Remedies:
H. Rights and Remedies:
Federal Certifications
XIII. Attachment A - Price Proposal
40-41
XIV. Attachment B - Technical Proposal Cover Sheet
Bidders Qualification & Reference Form, 2 pages
Certificate of Non-Collusion, 1 page
Certification of Tax Compliance, 1 page
Certificate of Foreign Corporation (if applicable), 1 page
Debarment Letter, 1 page
IRS W-9 Form,1 page
Business Category Information Form, 1 page
42-50
Contract Forms (For informational purposes only)
51-56
END OF SECTION
Project Manual - RFP #24-31 Newton Citywide Transportation Services
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CITY OF NEWTON
PURCHASING DEPARTMENT
REQUEST FOR PROPOSALS #24-31
The City of Newton (City) invites sealed proposals from Contractors for:
NEWTON CITYWIDE TRANSPORTATION SERVICES
Pre-Bid Meeting at: 10:00 a.m. Thursday, November 16, 2023, through Zoom Videoconference1
The pre-bid meeting is NOT mandatory.
Proposals will be received until: 10:00 a.m., Thursday, December 7, 2023
at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. Proposals will not be
accepted nor may submitted proposals be corrected, modified or withdrawn after the deadline for proposals. Immediately following the
deadline for proposals a list will be created of all proposer names received and will be posted to the City’s website: www.newtonma.gov/bids
.
Contract Documents will be available on line at www.newtonma.gov/bids or for pickup at Newton City Hall, Room 108, Purchasing
Department, 1000 Commonwealth Avenue, Newton Centre, MA 02459 on November 9, 2023 after 10:00A.M.
There will be no charge for contract documents. Bid surety is not required with this bid.
Award will be made to the most advantageous proposer for services.
The term of the awarded contract shall extend from the date of contract execution for twelve (12) months and may be renewed by the
City for two (2) additional terms of 12 months each.
All proposals are subject to the provisions of M.G.L. c.30B. F.O.B. Destination inside designated department, Newton, MA.
All proposals shall be submitted as follows: (i) one (1) ORIGINAL and one (1) copy and one (1) DIGITAL copy of the Technical
Proposal and (ii) one (1) ORIGINAL copy of the Price Proposal.
All City bids are available on the City’s web site at www.newtonma.gov/bids . It is the sole responsibility of the contractor downloading these
bids to ensure they have received any and all addenda prior to the bid opening.
Addenda will be available online within the original bid document as well as a separate file. If you download bids from the internet site and
would like to make it known that your company has done so, you may fax the Purchasing Department (617) 796-1227 or email to
purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID NUMBER.
The City will reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the right to waive
minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.
In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be provided to
persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA Coordinator, Jini Fairley, at
least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For Telecommunications Relay Service, please
dial 711.
CITY OF NEWTON
Nicholas Read
Chief Procurement Officer
November 9, 2023
1 https://zoom.us/j/6779127890, password Nicole.
Project Manual - RFP #24-31 Newton Citywide Transportation Services
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CITY OF NEWTON
REQUEST FOR PROPOSAL #24-31
NEWTON CITYWIDE TRANSPORATION SERVICES
I. DECISION TO USE COMPETITIVE SEALED PROPOSALS
The Chief Procurement Officer has determined that a Request For Proposals (RFP) is appropriate because of the intricacies of designing a new
shuttle system for the City of Newton. He has determined that an RFP is the best method for ensuring the City’s goals are met, at a competitive
price.
II. INTRODUCTION
The City of Newton (“City”) is soliciting proposals from qualified companies to provide a technology enabled transportation service that will
provide trips to core users: Newton seniors, people with disabilities, qualified low-income individuals, and a limited number of select youth
within and just beyond Newton. The selected Vendor will provide affordable, reliable, convenient, sustainable, friendly, easy to use, and
efficient transportation to customers. The Vendor will cost-effectively deliver the service using state-of-the-art technology, such as on-demand
trips and dynamic routing. We anticipate transportation network companies and/or companies providing rideshare and microtransit could
provide this service.
Should additional funding become available, the Vendor must be able to efficiently and expeditiously expand the system by request of the City
including expanding the service area, ridership, hours of operation, or other service parameters. The service replaces Newton’s existing
transportation service, operated by Via, NewMo.
The contracted Vendor will offer a turnkey transportation service that provides:
System Design and Planning
Vehicles including maintenance, cleaning and inspection
Drivers and driver training
Customer Service, onboarding and reservations
Marketing
Insurance
Reporting & Data
Project Management, including grant compliance
(Optional) Fundraising, may be offered by Vendor
The City intends to award one contract to the Vendor with the most advantageous Technical and Price Proposals. The contract will be for one
year with two options to renew for one year each.
Proposers must demonstrate a minimum of one year of successful experience in the provision of transportation services. Experience with
transporting senior citizens or other populations with unique needs is preferred.
III. SCHEDULE
Key Dates for This Proposal:
RFP Released:
Pre-Bid Meeting (Zoom Conference)
Question(s) Submittal Deadline:
Questions Answered:
Proposal Due:
November 9, 2023 at 10:00 AM
November 16, 2023 at 10:00 AM
December 1, 2023 at 12:00 Noon
On or before 5:00 PM Monday, December 4, 2023
December 7, 2023 at 10:00 AM
IV. INSTRUCTIONS TO PROPOSERS
A. GENERAL
All proposals must be submitted in accordance with Massachusetts General Laws Chapter 30B, Section 6, to the Chief Procurement
Officer in the Purchasing Department, Newton City Hall, 1000 Commonwealth Avenue, Room 108, Newton, MA 02459, no later
than 10:00 a.m., December 7, 2023.
Proposals shall consist of two parts: (i) a Technical Proposal, which shall consist of all information responsive to this RFP except
price and (ii) a Price Proposal.
Project Manual - RFP #24-31 Newton Citywide Transportation Services
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