RFP: Monroe Firehouse Mechanical Upgrades

RFP: Monroe Firehouse Mechanical Upgrades

Overview

The City of Rochester, through its Architectural Services Division, is soliciting proposals for architecture, mechanical, electrical, plumbing, and abatement design services for the Monroe Avenue Firehouse Mechanical Upgrades project.

The City of Rochester is seeking information from qualified firms regarding planned heating system upgrades at the Monroe Avenue Firehouse. The facility, constructed in 1972, is currently heated by a gas-fired rooftop unit installed in 2005 and four boilers installed in 1984. One boiler serves the snow-melt system, while the remaining boilers heat the apparatus bays and fin-tube radiators throughout the building. The rooftop unit (RTU) serving the firehouse has experienced issues with the burner and is no longer supported by the manufacturer. The refrigerant for cooling within the air handling unit is phased-out R-22, necessitating a replacement of the RTU.

View the RFP Appendix A: Boiler Report

Pre-proposal walkthrough

In order to provide the City with an opportunity to discuss the RFP and Respondents with an opportunity to ask questions and clarify the RFP, a pre-proposal site visit will be held at 10:00 a.m., Tuesday, January 6, 2026, at 315 Monroe Avenue, Rochester, NY 14607.

Submission delivery information

One (1) electronic proposal and five (5) proposal hard-copies are to be submitted no later than Tuesday, January 20th, 2026, at 4:00 p.m. to:
Kevin Howell
City of Rochester
Department of Environmental Services
Bureau of Architecture and Engineering,
Architectural Services,
414 Andrews Street
Rochester, New York 14604

Timeline

RFP Release: December 22, 2025

Pre-proposal walkthrough: January 6, 2026, 10:00 a.m.

Questions/Request for Clarifications: Due January 9, 2026

Responses Published: January 14, 2026

Proposals Due: January 20, 2026, 4:00 p.m.

Consultant Selection & Award Notification: After April 2026

City Council Approval of Agreement with Consultant: After April 2026

Agreement Start Date/Notice to Proceed After: April 2026