RFP - MJP Playground Resurfacing (2026)

Agency:	Overland city
State:	Missouri
Type of Government:	State & Local
Posted Date:	Jun 15, 2026
Due Date:	Jul 8, 2026
Solicitation No:	2026-04
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	2026-04
Bid Title:	RFP - MJP Playground Resurfacing (2026)
Category:	Parks and Recreation
Status:	Open

Publication Date/Time:

6/15/2026 12:00 AM

Closing Date/Time:

7/8/2026 10:30 AM

Pre-bid Meeting:

June 24, 2026 @ 10:30 A.M.

Contact Person:

Erin Willey, Director of Parks and Recreation - ErinW@overlandmo.org.

Please include the phrase "MJP Playground Surface" in the subject line of the
email.

Questions or requests for interpretation submitted via phone or voicemail will
NOT be answered.

Attachment Preview

REQUEST FOR PROPOSAL

MORT JACOBS PARK – SYNTHETIC GRASS

PLAYGROUND SURFACING

SEALED PROPOSALS DUE:

10:30 A.M. (PREVAILING LOCAL TIME)

WEDNESDAY, JULY 8, 2026

Jason McConachie

City Administrator

RFP – Mort Jacobs Park –Synthetic Grass Playground Surfacing

Bid Package: 2026-04 - Date Issued: June 12, 2026

Page 1 of 84

SECTION 1. PUBLIC NOTICE

Notice is hereby given that the City of Overland, Missouri (the “City”) is soliciting sealed

proposals from qualified contractors for the installation of synthetic grass playground surfacing

at Mort Jacobs Park located at 2855 Krem Avenue, Overland, Missouri 63114 (the “Project”).

Proposals will be accepted until 10:30 A.M. (PREVAILING LOCAL TIME), WEDNESDAY,

JULY 8, 2026.

An electronic version of this RFP is available on the City’s website:

https://www.overlandmo.org/bids.aspx

For general or technical questions regarding the RFP please contact Erin Willey, Director of

Parks and Recreation via email at ErinW@overlandmo.org.

Please include the phrase "MJP Playground Surface" in the subject line of the email.

Questions or requests for interpretation submitted via phone or voicemail will not be

answered.

Proposals should be submitted to:

Office of the City Clerk

Attn: Melissa J. Burton, MMC/MPCC

City of Overland

9119 Lackland Road

Overland, MO 63114

Proposals may be delivered in person, by carrier, or by mail. It is the sole responsibility of the

vendor to see that his/her proposal is received prior to the due date. Proposals submitted via

email or proposals submitted after the submittal deadline will not be considered.

Proposals should be submitted in a sealed envelope clearly marked “MJP PLAYGROUND

SURFACE” with the name of the firm and with the date and time of the bid opening.

RFP – Mort Jacobs Park –Synthetic Grass Playground Surfacing

Bid Package: 2026-04 - Date Issued: June 12, 2026

Page 2 of 84

SECTION 2. INVITATION TO BID

A. Notice is hereby given that the City of Overland, Missouri (the “City”) is soliciting sealed

proposals from qualified contractors for the installation of synthetic grass playground

surfacing at Mort Jacobs Park located at 2855 Krem Avenue, Overland, Missouri 63114

(the “Project”).

B. Proposals will be accepted until 10:30 A.M. (PREVAILING LOCAL TIME),

WEDNESDAY, JULY 8, 2026.

C. An electronic version of this RFP is available on the City’s website:

https://www.overlandmo.org/bids.aspx

D. For general or technical questions regarding the RFP please contact Erin Willey, Director

of Parks and Recreation via email at ErinW@overlandmo.org.

Please include the phrase "MJP Playground Surface" in the subject line of the email.

Questions or requests for interpretation submitted via phone or voicemail will not be

answered.

E. Proposals should be submitted to:

Office of the City Clerk

Attn: Melissa J. Burton, MMC/MPCC

City of Overland

9119 Lackland Road

Overland, MO 63114

F. Proposals may be delivered in person, by carrier, or by mail. It is the sole responsibility

of the vendor to see that his/her proposal is received prior to the due date. Proposals

submitted via email or proposals submitted after the submittal deadline will not be

considered.

G. Proposals should be submitted in a sealed envelope clearly marked “MJP

PLAYGROUND SURFACE” with the name of the firm and with the date and time of

the bid opening.

H. The successful bidder shall comply with applicable State provisions concerning the

payment of prevailing wages on public works projects.

I. The successful bidder shall require all on-site employees to complete a ten-hour

Occupational Safety and Health Administration (OSHA) construction safety program

provided by the contractor which includes a course in construction safety and health

approved by OSHA, or a similar program approved by MoDOLIR which is at least as

RFP – Mort Jacobs Park –Synthetic Grass Playground Surfacing

Bid Package: 2026-04 - Date Issued: June 12, 2026

Page 3 of 84

stringent as an approved OSHA program, as required under Subsection 292.675.2 RSMo.

All employees are required to complete the program within SIXTY (60)

CONSECUTIVE CALENDAR DAYS of beginning work under this contract. The

successful bidder shall also require all subcontractors under the contractor to provide the

ten-hour training program required under Subsection 292.675.2 RSMo. to such

subcontractors’ on-site employees.

J. Bid security in the amount of five (5%) percent of the Base Bid offered by the bidder as

indicated on the Bid Proposal form shall accompany the bid submittal. Bid security shall

be in the form of a bank draft or certified check drawn upon a responsible, solvent bank

and payable to the City or a satisfactory Bid Bond executed by the bidder and by a good

and sufficient surety authorized to do business in Missouri.

K. The City will affirmatively assure that in any contract entered into pursuant to this Notice

to Contractors, qualified minority business enterprises will be afforded full opportunity to

submit bids and will not be discriminated against on the grounds of race, color, religion,

sex, age, disability, familial status, national origin or political affiliation. If you are a

person that requires an accommodation or desires more information, please call 314-428-

4321 or RELAY MISSOURI 1-800-735-2966 TDD not later than 5:00 P.M. on the last

day proceeding the last day for accepting bids. Offices are open between 8:00 A.M. and

5:00 P.M. Monday through Friday.

L. The City intends to award a contract for the Project based on the bid that, in the City’s

sole discretion, best meets the interests and requirements of the City. The City reserves

the right in the City’s sole discretion to reject any and all bids, to waive technicalities or

deficiencies in any or all bids, to negotiate with any or all bidders or others for more

favorable terms or prices, and to award a contract to other than the bidder submitting the

lowest cost bid proposal, with or without negotiation. The City reserves the right not to

open a sole bid. Work shall continue uninterrupted according to the Specifications.

RFP – Mort Jacobs Park –Synthetic Grass Playground Surfacing

Bid Package: 2026-04 - Date Issued: June 12, 2026

Page 4 of 84

SECTION 3. INSTRUCTIONS TO BIDDERS

Notice is hereby given that the City of Overland, Missouri (the “City”) is soliciting sealed

proposals from qualified contractors for the installation of synthetic grass playground surfacing

at Mort Jacobs Park located at 2855 Krem Avenue, Overland, Missouri 63114 (the “Project”).

A. GENERAL

1. All work shall be constructed and completed in accordance with the specifications for

the same, relating to the construction of such improvements.

2. The Bid Documents are on file at Overland City Hall, 9119 Lackland Road,

Overland, MO 63114.

3. An electronic version of this RFP is available on the City’s website:

https://www.overlandmo.org/bids.aspx

4. For general or technical questions regarding the RFP please contact Erin Willey,

Director of Parks and Recreation via email at ErinW@overlandmo.org.

Please include the phrase "MJP Playground Surface" in the subject line of the

email.

 Questions or requests for interpretation submitted via phone or voicemail will

NOT be answered.

5. A MANDATORY PRE-BID MEETING will be held on WEDNESDAY, JUNE

24, 2026, beginning at 10:30 A.M. (PREVAILING LOCAL TIME).

 Interested parties will meet at Mort Jacobs Park located at 2855 Krem Avenue,

Overland, Missouri 63114

6. Proposals will be accepted until 10:30 A.M. (PREVAILING LOCAL TIME),

WEDNESDAY, JULY 8, 2026.

7. Bids may be delivered in person, by carrier, or by mail. It is the sole responsibility of

the vendor to see that his/her proposal is received prior to the due date. Bids

submitted via email or bids submitted after the submittal deadline will not be

considered.

RFP – Mort Jacobs Park –Synthetic Grass Playground Surfacing

Bid Package: 2026-04 - Date Issued: June 12, 2026

Page 5 of 84

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP - MJP Playground Resurfacing (2026)

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